PCards

Pitkin County Commercial Purchasing Card (P-Card) Program

The purpose of the Pitkin County P-Card Program is to establish a more efficient, cost-effective method of purchasing and paying for certain goods and services, within established usage limits and within compliance with all applicable regulations. It is also intended to replace petty cash, and the use of personal funds reimbursed through the accounts payable process.

Having a P-Card is a privilege, and possession comes with specific requirements and responsibilities. All Cardholders must comply with all laws, policies and procedures. The P-Card policy establishes the required standards and terms for the use of the Pitkin County P-Card. 

P-Card Policy

Bullet Point P-Card Policies/Procedures

The policy provides detailed information on the following:

I. Purpose
II. Card Issuance
III. Account Maintenance
IV. Card Usage
V. Limitation of Vendors
VI. Tax Exempt Status
VII. Expenditure Documentation
VIII. Lost or Stolen Cards
IX. Fraud and Failure to Follow Policies and Procedures
X. Cardholder Responsibilities
XI. Supervisor Responsibilities

Forms

• P-Card Request

• P-Card Lost Receipt Form / Finance Director and Supervisor Must Approve Form

• P-Card Lost Receipt Form (filled out by Coordinator)

• P-Card Transfer, Revoke or Limit Increase/Decrease

• Bullet Point P-Card Policies/Procedures

• P-Card Cardholder User Agreement Form

Resources

• P-Card Tutorial Video

• Pitkin County Colorado Sales Tax Exemption Certificate

• P-Card Flow Chart for Purchases

• P-Card Accidental Personal Transaction/Purchase

Contact Us

Please email pcards@pitkincounty.com to ensure you receive the quickest response.