4th Qtr Progress Report and Report Card Grading

SENIOR PROGRESS REPORT

N Days Prior to Grading

Re: SENIORS 4th Qtr Progress Report Grading Window Opens 4/23/21 and Closes 4/27/21

Greetings Wise Family,

As indicated in the SY20-21 Grade and Retention Schedule, the 4th Quarter Progress Report grading window FOR SENIORS will OPEN this Friday, April 23rd, and will CLOSE on Tuesday, April 27th, @ 11:59 pm. Only teachers with at least one senior in class should submit progress report grades for ALL students in their class. (Student Applications will use a script to remove all grades for non-seniors after the grading window closes.)

ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labeled as 9th, 10th or 11th grade in SchoolMax is NOT a senior scheduled to graduate in May and, therefore, does not need a progress report grade by April 27th.

If you have any questions, please don't hesitate to ask. Thank you and have a wonderful day!

-----------

1 Day Before Opening

Re: SENIORS Q4 Progress Report Grading Window OPENS TOMORROW (4/23/21)

Good morning Family,

Just a quick reminder that the 4th Quarter Progress Report Grading Window FOR SENIORS will OPEN TOMORROW, April 23rd, and will CLOSE on Tuesday, April 27th.

Please see LIST of teachers/classes with one or more seniors this 4th quarter. Thank you.

------------

Opening Day

Re: SENIORS 4th Qtr Progress Report Grading Window OPENS TODAY (4/23/2021) and CLOSES TUESDAY (4/27/2021)

Good morning Wise Family and Happy Friday!

Attention: Teachers with One or More SENIORS in Class

The 4th Quarter Progress Report grading window FOR SENIORS is NOW OPEN and it will CLOSE on Tuesday, April 27th, @ 11:59 pm. Only teachers with at least one senior in class should submit progress report grades for ALL students in their class. (Student Applications will use a script to remove all grades for non-seniors after the grading window closes.)

Please note that ALL graduating seniors have been given 12th grade status in SchoolMax. Therefore, any student who is labeled as 9th, 10th or 11th grade in SchoolMax is NOT a senior scheduled to graduate in May and, therefore, does not need a progress report grade by April 27th.

How to publish SENIOR Progress Report Grades

If you have a class of Seniors Only (Grade 12):

Publish your grades as you normally would by clicking on the "Publish" button after you review the grades.
If you would like to include grade comments, you are encouraged to do so.
Print/save a copy of the grade reports submitted for your record. (Optional)

If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):

If you have no changes to the grades of the seniors in your classes, publish your grades as you normally would by clicking on the "Publish" button. This would submit progress report grades for all students in your class. Student Applications will use a script to remove all grades for non-seniors after the grading window closes. (Please assure your underclassmen that this is NOT their 4th Quarter progress report grade. Their progress report grades will be submitted starting May 18, 2021.)
If you need to override a grade for a senior, you may do so by placing the new percentage grade next to the senior's name.
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the Seniors ONLY.
Print/save a copy of the grade reports submitted for your record. (Optional)

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

If you have any questions or need further clarification, please let me know. Thank you very much.

---------------

1 Day Prior to Closing

Re: SENIORS 4th Qtr Progress Report Grading Window CLOSES TOMORROW (4/27/2021)

Good morning.

Attention: Teachers with One or More SENIORS in Class

This is just a reminder that the 4th Quarter Progress Report grading window FOR SENIORS will CLOSE TOMORROW, April 27th, @ 11:59 pm.

If you have any questions or need further information, please let me know. Thank you.

----------------

Last Day

Re: SENIORS 4th Qtr Progress Report Grading Window CLOSES TONIGHT

Good morning Family,

Teachers: If you have any Seniors in class this quarter, please be reminded that the SENIORS 4th Quarter Progress Report Grading Window will CLOSE TONIGHT @ 11:59 PM. See List of Missing Seniors Q4 Progress Report Grades as of 9:00 this morning.

Only teachers with at least one senior in class should submit progress report grades for ALL students in their class (Student Applications will use a script to remove all grades for non-seniors after the grading window closes). Please note that ALL graduating seniors have been given 12th grade status in SchoolMax. Any student who is labeled as 9th, 10th or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 27th and, therefore, does not need a progress report grade by 11:59 PM tonight.

How to publish SENIOR Progress Report Grades

If you have a class of Seniors Only (Grade 12):

Publish your grades as you normally would by clicking on the "Publish" button after you review the grades.
If you would like to include grade comments, you are encouraged to do so.
Print/save a copy of the grade reports submitted for your record. (Optional)

If you have a class of Mixed Grades Levels (with Seniors (Grade 12) and underclassmen):

If you have no changes to the grades of the seniors in your classes, publish your grades as you normally would by clicking on the "Publish" button. This would submit progress report grades for all students in your class. Student Applications will use a script to remove all grades for non-seniors after the grading window closes. (Please assure your underclassmen that this is NOT their 4th Quarter progress report grade. Their progress report grades will be submitted starting May 18, 2021.)
If you need to override a grade for a senior, you may do so by placing the new percentage in the 'Override Grade' column while on the Grade Publishing Review page (See Step 3 on this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the Seniors ONLY.
Print/save a copy of the grade reports submitted for your record. (Optional)

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

If you have any questions or need further clarification, please let me know. Thank you and have a great day!

Follow Up:

Good afternoon.

Please see List of Missing Seniors Q4 Progress Report Grades as of 2:30 PM today. Thank you.

------------

Missing Grades Update

Re: Missing SENIOR 4th Quarter Progress Report Grades as of 8:30 PM

Missing Grades: 349

Time left before the grading window closes: ~3.5 hrs

Good evening. Please review the List of Missing Grades.

ATTENTION:

If your name appears on the list above, it means that you still have one or more SENIOR 4th Qtr Progress Report grades that need to be published. Please make certain to publish all your missing grades by 11:59 pm TONIGHT. After this time, you will no longer be able to enter or modify any grades.

If you have any questions, please let me know. Thank you.

----------

Missing Grade Email to Individual Teachers

Re: URGENT: Missing Senior 4th Qtr Progress Report Grades (Sekel - 13 missing)

Good morning Ms. Sekel,

The Q4 Progress Report grading window for Seniors is now closed and below are your outstanding missing grades based on the latest APEX Missing Grade Report:

It is extremely important that you submit all your missing grades by completing Columns H and I of this Google sheet by 10:00 AM today, April 28th.

If you have any questions, please let me know. Thank you.

-----------------

SENIOR REPORT CARD

N Days Prior to Opening

Re: SENIORS 4th Qtr Report Card Grading Window Opens 5/11/21 and Closes 5/14/21

Good morning Puma Family,

Happy Monday!

Per SY20-21 Grade and Retention Schedule, the 4th Quarter Report Card Grading Window FOR SENIORS will OPEN on May 11th (Tuesday) and will CLOSE on May 14th (Friday) @ 11:59 pm. Only teachers with at least one senior in class should submit report card grades for ALL students in their class. (Student Applications will use a script to remove all grades for non-seniors after the grading window closes.)

Please see List of Teachers with One or More Seniors in Class this quarter.

If you have any questions, please let me know. Thank you.

---------------------------

1 Day Prior to Opening

Re: SENIORS Q4 Report Card Grading Window OPENS TOMORROW (5/11/21)

Good morning Family,

Please be reminded that the 4th Quarter Report Card Grading Window FOR SENIORS will OPEN TOMORROW, May 11th, and will CLOSE on Friday, May 14th. See list of teachers/classes with one or more seniors this quarter.

Also, the 4th Qtr Progress Report Grading Window for Grades 9-11 will be from May 18-21, 2021.

For any questions, please contact me. Thank you.

-----------------------

Opening Day

Re: SENIORS 4th Qtr Report Card Grading Window OPENS TODAY (5/11/2021) and CLOSES FRIDAY (5/14/2021)

Good morning.

Attention: Teachers with One or More SENIORS in Class

The 4th Quarter Report Card Grading Window FOR SENIORS is NOW OPEN and it will CLOSE on Friday, May 14th, @ 11:59 pm. Only teachers with at least one senior in class should submit report card grades for ALL students in their class. (Student Applications will use a script to remove all grades for non-seniors after the grading window closes.)

Please note that ALL graduating seniors have been given 12th-grade status in SchoolMax. Therefore, any student who is labeled as 9th, 10th or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 27 and, therefore, does not need a report card grade by May 14th.

How to Publish SENIOR Report Card Grades

If you have a class of Seniors Only (Grade 12):

Publish your grades as you normally would by clicking on the "Publish" button after you review the grades.
If you need to override a grade, you may do so by placing the new percentage in the 'Override Grade' column while on the Grade Publishing Review page (See Step 3 on this document).
If you would like to include grade comments, you are encouraged to do so.
Print/save a copy of the grade reports submitted for your record. (Optional)

If you have a class of Mixed Grades Levels (with Seniors and underclassmen):

If you have no changes to the grades of the seniors in your classes, publish your grades as you would normally do for the entire class by clicking on the "Publish" button. This would submit report card grades for all students in your class. IT Department will run a program to remove assigned grades for non-seniors after the grading window closes. (Please assure your underclassmen that this is NOT their 4th Quarter report card grade.)
If you need to override a grade for a senior, you may do so by placing the new percentage in the 'Override Grade' column while on the Grade Publishing Review page (See Step 3 on this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the Seniors only.
Print/save a copy of the grade reports submitted for your record. (Optional)

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

If you have any questions or need further clarification, please let me know. Thank you very much.

------------------

1 Day Prior to Closing

Re: SENIORS 4th Qtr Report Card Grading Window CLOSES TOMORROW (5/14/2021)

Attention: Teachers with One or More SENIORS in Class

This is just a reminder that the 4th Quarter Report Card Grading Window FOR SENIORS will CLOSE TOMORROW, May 14th, @ 11:59 pm.

If you have any questions or need further information, please let me know. Thank you.

---------------------

Last Day

Re: SENIORS 4th Qtr Report Card Grading Window CLOSES TONIGHT

Good morning Family,

Happy Friday!

Teachers: If you have any Seniors in class this quarter, please be reminded that the SENIORS 4th Quarter Report Card Grading Window will CLOSE TONIGHT @ 11:59 PM. See List of Missing Seniors Q4 Report Card Grades as of 9:00 this morning.

Only teachers with at least one senior in class should submit report card grades for ALL students in their class. (IT Department will run a program to remove assigned grades for non-seniors after the grading window closes.) Please note that ALL graduating seniors have been given 12th-grade status in SchoolMax. Therefore, any student who is labeled as 9th, 10th or 11th grade in SchoolMax is NOT a senior scheduled to graduate on May 27th and, therefore, does not need a report card grade by 11:59 PM tonight.

How to Publish SENIOR Report Card Grades

If you have a class of Seniors Only (Grade 12):

Publish your grades as you normally would by clicking on the "Publish" button after you review the grades.
If you need to override a grade, you may do so by placing the new percentage in the 'Override Grade' column while on the Grade Publishing Review page (See Step 3 on this document).
If you would like to include grade comments, you are encouraged to do so.
Print/save a copy of the grade reports submitted for your record. (Optional)

If you have a class of Mixed Grades Levels (with Seniors and underclassmen):

If you have no changes to the grades of the seniors in your classes, publish your grades as you would normally do for the entire class by clicking on the "Publish" button. This would submit report card grades for all students in your class. IT Department will run a program to remove assigned grades for non-seniors after the grading window closes. (Please assure your underclassmen that this is NOT their 4th Quarter report card grade.)
If you need to override a grade for a senior, you may do so by placing the new percentage in the 'Override Grade' column while on the Grade Publishing Review page (See Step 3 on this document).
If you would like to include grade comments, you are encouraged to do so. Make certain that you only put comments for the Seniors only.
Print/save a copy of the grade reports submitted for your record. (Optional)

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

If you have any questions or need further clarification, please let me know. Thank you very much.

-------------------

GRADES 9-11 PROGRESS REPORT

1 Day Prior to Opening

Re: 4th Qtr Progress Report Grading Window for Grades 9-11 OPENS TOMORROW (5/18/21)

Good morning Wise Family,

I hope you had a great weekend.

Please be reminded that the 4th Qtr Progress Report Grading Window for Grades 9-11 will OPEN TOMORROW, May 18th, and will CLOSE on Friday, May 21st, at 11:59 PM (See SY20-21 Grading Schedule). Also, please make certain that you have exempted all graduating seniors from class assignments submitted after May 14th, their official final school day.

For help with Grading and Grade Publishing, please refer to the following:

- Publishing Grades: Video | Document

Also, please pay close attention to the following GRADING BEST PRACTICES:

Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by 11:59 PM on 5/21/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 5/22/2021. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override, no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.

REMEMBER:

You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.

The Grades 9-11 4th Qtr Progress Report grading window CLOSES on 5/21/2021 @ 11:59 PM (the time on the server; not at school or your house).

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 5/28/2021 (online).

If you have any questions, please let me know. Thank you.

----------------------

Opening Day

Re: Grades 9-11 4th Qtr Progress Report Grading Window OPENS TODAY (5/18/2021) and CLOSES FRIDAY (5/21/2021)

Good morning Family,

The Progress Report Grading Window for 4th Quarter is NOW OPEN and it will CLOSE on FRIDAY, May 21st, @ 11:59 PM (See SY20-21 Grading Schedule).

If you have any questions or need further information, please let me know. Thank you.

-------------------------

1 Day Prior to Closing

Re: CLOSING TOMORROW (5/21/21) - Grades 9-11 4th Qtr Progress Report Grading Window

Good morning Family,

This is just a reminder that the Q4 Progress Report Grading Window for Grades 9-11 will CLOSE TOMORROW, May 21st, @ 11:59 pm.

For help with Grading and Grade Publishing, please refer to the following:

Also, please make certain that you have exempted all graduating seniors from class assignments submitted after May 14th, their official final school day.

If you have any questions or need further information, please let me know. Thank you.

------------------------

Last Day

Re: 4th Qtr Progress Report Grading Window CLOSES TONIGHT

Good morning Wise Family and Happy Friday!

Please be reminded that the 4th Quarter Progress Report grading window will CLOSE TONIGHT @ 11:59 PM. See Missing Grades Report as of eight o'clock this morning.

If any of your grades failed to be published by 11:59 PM tonight, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM tomorrow, May 22nd. You should run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades.

For help with Grading and Grade Publishing, please refer to the following:

Also, please pay close attention to the following GRADING BEST PRACTICES:

Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by 11:59 PM on 5/21/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 5/22/2021. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Practice and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override (See Step 3 of this document), no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.

REMEMBER:

You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.

The Grades 9-11 4th Qtr Progress Report grading window CLOSES on 5/21/2021 @ 11:59 PM (the time on the server; not at school or your house).

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 5/28/2021 (online).

If you have any questions, please let me know. Thank you.

--------

Before Leaving the Building

Re: Q4 Progress Report Grading Tasks Before Leaving the Building Today

Good afternoon.

Teachers: BEFORE YOU LEAVE THE BUILDING TODAY,

You may want to PUBLISH ALL YOUR GRADES. You can put in additional assignments or make grade overrides/corrections at home, if you need to, then republish your grades thereafter. Please remember that you can submit and resubmit grades for a class as many times as necessary prior to the closing of the grading window (@ 11:59 PM tonight).
PLEASE RUN THE APEX MISSING GRADE REPORT to check if you have any missing grades. You will NOT be able to access APEX Reports at home; you MUST be logged in to the PGCPS network domain in order to utilize this tool. Please see directions on how to run a Missing Grade Report.

Please review the List of Missing Grades as of 2:30 PM today.

For help with Grading and Grade Publishing, please refer to the following:

--------------------

Gr 9-11 REPORT CARD GRADING

10 Days Prior to Opening

Re: Q4 Report Card Grading Window for Grades 9-11 OPENS 6/10/2021 and CLOSES 6/15/2021

Good morning Puma Family!

Please be reminded that the 4th Qtr Report Card Grading Window will OPEN on June 10th (Thursday) and will CLOSE on June 15th (Tuesday).

IMPORTANT:

Make certain that you have exempted all "graduated" seniors from class assignments submitted after May 14th, their official final school day.
- If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make-up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the 4th quarter grading window closes on June 15, no further grade adjustments can be made.
- Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.
- You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for those students who are receiving home and hospital services or on long-term suspension.

For help with Grading and Grade Publishing, please refer to the following:

Also, please pay close attention to the following GRADING BEST PRACTICES:

Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by the cutoff time on 6/15/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 6/16/2021. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.
If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make-up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the grading window closes, no further grade adjustments can be made.
If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by the COB on 9/3/2021, WHS internal deadline. See Electronic PS-140 User Guide for reference.
Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.
For Q4 Report Card grading, the due date for each assignment should fall within the 4th Qtr Start and End dates (4/10/2021 - 6/15/2021). Otherwise, the assignment will not be counted towards the 4th Qtr grade.
Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.
- Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.
You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.
We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.
Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override (See Step 3 of this document), no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.
If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.
If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.
If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.
Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.
You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

you've never seen the student;
the student has never attended your class;
the student attended for a very short time;
the student is physically attending another class and hasn't had a schedule change;
the student just got a schedule change;
the student is going to get a schedule change;
the student transferred out of your class;
you signed withdrawal papers;
the student transferred from another class/school/country; or
the parents/administrators/counselors are going to request a schedule change.

REMEMBER:

You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.

The 4th Qtr Report Card grading window CLOSES on 6/15/2021.

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 6/21/2021 (online); 7/1/2021 (by mail).

Please let me know if you have any questions or need further clarification. Thank you very much and have a great day!

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1 Day Prior to Opening

Re: Grades 9-11 Q4 Report Card Grading Window OPENS TOMORROW (6/10/21)

Good morning Puma Family,

Please be reminded that the 4th Qtr Report Card grading window for Grades 9-11 will OPEN TOMORROW (6/10) and will CLOSE on Tuesday (6/15) at 11:59 pm.

IMPORTANT:

- Make certain that you have exempted all "graduated" seniors from class assignments submitted after May 14th, their official final school day.

If an assignment is entered, graded or changed after publishing grades for a course, PUBLISH AGAIN to allow the changes to be recorded. Once the 4th quarter grading window closes, no further adjustments in the gradebook should be made to ensure that the grades posted are accurate.
- Run and review the Individualized Student Report to ensure that all grades entered are accurate and reflect the parameters set by the district (directions).
  - Update all assignment scores with blanks/exempts before the publishing window closes.
  - Ensure assignment scores are within the range of maximum points set.
  - Enter notes in the Notes field to give more information about a particular score entered.
- Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.
- You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for new students or students who are receiving home and hospital services or on long-term suspension.

For additional information, please refer to the following:

If you have any questions, please don't hesitate to reach out. Thank you and have a great day!

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EOY Checkout Email

Re: End of Year Checkout - Copies of Grades

Good evening Family,

For this year's EOY Checkout, please submit an electronic copy of your grade sheets by uploading them into your designated Grade Sheets folder (See Sample Grade Sheet).

To save an electronic copy of your class grades, please follow these steps (or watch this video):

- In SchoolMax, select the Grades tab.
- Select the Course ID link to open the class grades you wish to save.
- Click Printable (upper left-hand corner of your current window).
- Click Print Page.
- On the Print dialog box, change the Destination to Save as PDF.
- Choose a destination folder or create a new folder in your drive, then click Save.
- Rename your document (Ex: 2B - Geometry), then click Save again.

If you have a class with one or more seniors, please run a Student Grade Listing report in SchoolMax to view their grades.

In SchoolMax, select the Reports tab.
Select Grades.
Select Student Grade Listing.
Select Course and Section.
For Grade Type, select 'Quarter Grade'.
Change Output Format to PDF.
Click Generate Report.
Download/Save the report.

Also, prior to seeing me for the final checkout, please run a Missing Grade Report in APEX.

I am available to sign off on the following dates and times:

June 11, 14 & 15: 9-11 AM & 1-3 PM
June 16 (Wednesday): 8:30-10 AM only (I need to work on our missing grades from 10-12.)

If you have any questions, please let me know. Thank you.

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Opening Day

Re: Q4 Report Card Grading Window OPENS TODAY (6/10/2021) and CLOSES TUESDAY (6/15/2021)

Good morning Family,

The 4th Qtr Report Card Grading Window for Underclassmen is NOW OPEN and it will CLOSE on TUESDAY, June 15th, @ 11:59 PM.