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IMPORTANT:

• • Make certain that you have exempted all "graduated" seniors from class assignments submitted after May 14th, their official final school day.

• If an assignment is entered, graded or changed after publishing grades for a course, PUBLISH AGAIN to allow the changes to be recorded. Once the 4th quarter grading window closes, no further adjustments in the gradebook should be made to ensure that the grades posted are accurate.

  • Run and review the Individualized Student Report to ensure that all grades entered are accurate and reflect the parameters set by the district (directions).

    • • Update all assignment scores with blanks/exempts before the publishing window closes.

• • • Ensure assignment scores are within the range of maximum points set.

    • Enter notes in the Notes field to give more information about a particular score entered.

• • Please also remember that this is the last quarter grade that will be used to calculate the FINAL course grade. To pass a course, a student must have earned a minimum score of 238 (240 to be safe) for a year-long course or 119 (120 to be safe) for a semester course.

  • You must submit a percentage grade for every student on your roster. PLEASE do not skip any students. Please check with the respective Guidance Counselor or administrator for the proper grade submission for new students or students who are receiving home and hospital services or on long-term suspension.

  • For this year's EOY Checkout, please submit an electronic copy of your grade sheets by uploading them into your designated Grade Sheets folder (directions).

For help with grading and grade publishing, please refer to the following:

• Publishing Grades: Video | Document

• Teacher Report Card Publishing Checklist

• Teacher Publishing Window Presentation

• T3 Attendance and Grading Video

• PEIP Grading and Attendance Presentation (New Teachers)

• Grading and Reporting Teacher's Guide

• Grading and Reporting for Teachers Video

• AP 5121.3 - Grading and Reporting for HS

• AP 5121 Updates Memo (8.31.20)

• WHS Staff Grading Resources Page

• SchoolMax for Teachers Page (by T3)

• SY20-21 Grading Schedule

Also, please pay close attention to the following GRADING BEST PRACTICES:

• Publish ALL your grades prior to the closing of the grading window. If any of your grades failed to be published by the cutoff time on 6/15/2021, you are required to submit a copy of all your outstanding missing grades to the Grade Manager by 10:00 AM on 6/16/2021. Run and share the Individualized Student Report (directions) or the Student Assignment and Grades Report (directions) as an official copy of your outstanding missing grades. Grade managers must receive an official SchoolMax report in order to enter missing grades. This document will be forwarded to the Principal together with the "Failure to Post" form. Failure to publish grades will also result in disciplinary actions.

• If you are working with students to complete any missing or special assignments (e.g., make-up work, extra credit work, make-up tests/quizzes, etc.), please remember that ALL scored assignments must be entered into SchoolMax PRIOR to your final grade publication. Once the grading window closes, no further grade adjustments can be made.

• If you need to make any grade corrections after the closing of the grading window, you must submit an Electronic Grade Change Authorization Application (PS-140) [PGCPS>Staff Portal>Applications] by the COB on 9/3/2021, WHS internal deadline. See Electronic PS-140 User Guide for reference.

• Once you have published grades for a particular class, go back and check to make certain that the grades you just published are accurate. Compare the published grades to any grades you have overridden in the previous grading period. SchoolMax tends to hang on to the override grades. To correct the override, follow these directions. This process must be completed; otherwise, the override grade will repeat for the remaining grading periods.

• For Q4 Report Card grading, the due date for each assignment should fall within the 4th Qtr Start and End dates (4/10/2021 - 6/15/2021). Otherwise, the assignment will not be counted towards the 4th Qtr grade.

• Grade Overrides Permissible. Per AP 5121.3, if the following conditions are met, Grade Overrides are permissible: 1) The teacher has complied with grading and reporting procedures; 2) The new grade more accurately reflects the student’s performance during the grading period than does the old grade; and 3) The teacher can support the change by producing upon request sufficient documentation to show the new grade more accurately reflects the student’s performance than the old grade. The teacher is required to retain and make available for inspection any and all documents and/or materials that the teacher contends support the grade override.

  • Try to complete publishing at least 1 hour prior to the closing of the grading window to allow for any unexpected errors. Please remember that you can submit (and resubmit) grades for a class AS MANY times as necessary prior to the closing of the grading window.

• You MUST make certain that your gradebooks are configured correctly (i.e., Grading Categories and Weights are accurate) in accordance with AP 5121.3 and have an adequate amount and equitable distribution of assignments across all grading categories: Classwork, Independent Assignments and Assessments. For assistance with setting up your gradebook assignment categories and percentages, please click here.

• We only submit grade PERCENTAGES; DO NOT submit letter grades (A, B, C, D, E, P, F, N, I, or W) unless directed by the Grade Manager or an administrator to do so.

• Do not submit an empty grade. Every student on your roster MUST have a grade submitted for your class. Remember: Unless you applied an override (See Step 3 of this document), no grades will be published for any students who do not have at least one graded assignment in their gradebook. If a student did not turn in a work assignment or missed an assignment due to an unexcused absence, you must enter a "0" for that assignment.

• If you have a student whom you have never seen, contact the Guidance Office first to see if he is receiving Home and Hospital services, on long-term suspension, or a case of "missed" No-show who needs to be withdrawn from our system. For proper submission of his grade, please check with his Guidance Counselor and/or Grade Level Administrator.

• If you have any students who have just been added to your class roster, you should contact their respective Guidance Counselors to check if they have any incoming grades for your class. Please do not wait until the last day or hour to resolve your missing grades, if you have any. If the student is a transfer from another class, please ask the original teacher to generate a grade report for this student. If you don’t have information about the original teacher, please contact the student's Guidance Counselor. He/She can tell you the teacher whom you need to communicate with in order to get your new student's incoming grades. If the original teacher is not able to provide you with the needed grade report even after you communicate with him/her, you may email me or the Counselor (prior to the opening of the grading window) the name and course-section of the student and we will try to generate for you an electronic/PDF copy of the grade report.

• If you have any students who have just been dropped from your class, please generate a Student Assignments and Grades Report for these students and be ready to share the report with the new teachers. Another option is to run an Individualized Student Report.

• Please make certain to check for missing grades once you have submitted the grades for all of your classes. Run the Missing Grade Report in APEX even if you get a Y to show that the class grades have been submitted, just to be safe. See directions on how to do this. Remember: You CANNOT access APEX Reports at home; You MUST be logged in to the PGCPS network domain in order to utilize this tool.

• You do NOT always get a Y once you have submitted grades. The best way to ensure that grades have been submitted is to run a  Missing Grade Report in APEX or check the latest missing grades update from the Grade Manager.

Please note that you are responsible for submitting grades for every student on your roster EVEN IF:

• you've never seen the student;

• the student has never attended your class;

• the student attended for a very short time;

• the student is physically attending another class and hasn't had a schedule change;

• the student just got a schedule change;

• the student is going to get a schedule change;

• the student transferred out of your class;

• you signed withdrawal papers;

• the student transferred from another class/school/country; or

• the parents/administrators/counselors are going to request a schedule change.

REMEMBER: 

You MUST submit a grade for EVERY student appearing on your roster. One missing grade will prevent our ENTIRE school from having our grade reports posted/printed.

The 4th Qtr Report Card grading window CLOSES on 6/15/2021.

Letter grades (e.g., A, B, C, D, E, P, F, N, I, W) should NOT be used.

Grade reports should be released on or about 6/21/2021 (online); 7/1/2021 (by mail).