ACADEMIC SCHEDULING PROCESS

The Registrar’s Office provides a centralized hub of resources to help departments plan courses for upcoming terms and academic years. Timely planning and submission of term drafts, a careful review of class details, and prompt submission of changes are essential to maximizing your enrollment and supporting a cohesive student experience.

SCHEDULING CONSIDERATIONS

• The credits attributed to a class must adhere to the PSU Academic Credit Hour Policy.

• Classes must fit within one of the approved Faculty Guide to Course Delivery Methods.

• All required meeting dates, instruction, and out-of-class student work should be scheduled within the term dates. Policies related to payment periods for federal financial aid and veteran educational benefits offer very limited flexibility for exceptions.

• If you have a compelling and necessary request for any deviation from the standard term dates, please reach out to the academic scheduling team at arrscheduling@pdx.edu to discuss acceptable options.

• Term Boundaries: Courses cannot have a class meeting more than one week prior to the start of the term nor more than one week after the end of the term (last day of exams).

• Irregular Meeting Dates: If course has a unique schedule (monthly, biweekly, etc.) please indicate the pattern or specific dates on the draft/CSM.

• Hybrid w/Scheduled Online Meetings: when approved, these courses must have dates and times submitted for both the in-person and online portions whenever possible.

• Partial Term Courses: If a course starts after the term start date or ends prior to the end of term, please provide those specific dates on the draft/CSM.

• Courses that use the time slots from the PSU time grid will receive priority.

• The PSU Time Grid provides a 50-minute block for community time when no academic classes will be scheduled from 12:40-1:30pm.  

CLASSROOM SCHEDULING

General Pool Classrooms

• Seating capacity for each classroom is determined by Facilities in accordance with the state and city fire and safety regulations.

• Refer to the List of General Pool Classrooms (Google Doc) for more information about the capacity of each room. 

• All general pool classrooms are high technology.

  •  A high-tech classroom is equipped with a pull-down or electric projection screen, a ceiling-mounted digital video projector, wall-mounted speakers, an instructor's podium or desk, a PC with a DVD drive, and a document camera.

  •  A high-tech classroom is also equipped with Zoom technology, which includes an instructor-facing webcam, podium microphone, and screen sharing capabilities.

  • Audio Visual support and training is provided via the Office of Information Technology’s support services site at https://www.pdx.edu/technology/classroom-av 

Classroom Considerations

• If you need a specialized room, please select the variety under 'Room Type'

  • "Classroom - Computer Lab" if you need a Computer Lab. Note: please send a follow up email to arrscheduling@pdx.edu with details of the computer lab request

  • "TBA" if you plan to room your course in a department room, but haven't figured it out yet and you don't want a GP room.

• Campus Planning has detailed information and floorplans for each PSU building on and off campus. The interactive campus map has additional details on departments and services.

• Courses not scheduled into department space or requesting a specialized room, will automatically be roomed into general pool rooms.
  There is no need to request a general pool room. 

• Student Requests: Departments should request rooms on behalf of students who need an ad-hoc room for course or degree-related presentations.

• For room issues, please review the Contact List