Manager's Hub Walkthrough
Manager's Hub Walkthrough
Embedded Files
PSU Managed Leaves moves to AbsenceTracker on May 18.
To ensure employee medical privacy and data accuracy, all leave requests are now initiated by the employee via AbsenceTracker. This page guides you through your oversight and planning tools.
To ensure employee medical privacy and data accuracy, all leave requests are now initiated by the employee via AbsenceTracker. This page guides you through your oversight and planning tools.
Navigating the 'My Team' Dashboard'
Navigating the 'My Team' Dashboard'
Your real-time roster of active cases.
Your real-time roster of active cases.
Step 1: Log in to AbsenceTracker and select the "My Team" tab from the top navigation.
Step 2: View your direct reports' active leave cases, pending requests, and upcoming return-to-work dates.
Step 3: Expanded Visibility (Second-Level Managers): If a department lead or second-level manager needs visibility into a specific case, email the name and Case ID number to leaves@pdx.edu.
Pro-Tip: If an employee is missing from your list entirely, it indicates a mapping error in PeopleAdmin. Please notify your HR Business Partner to trigger a data sync.
Using the Department Calendar
Using the Department Calendar
Plan your projects with total coverage visibility.
Plan your projects with total coverage visibility.
Step 1: Click the Calendar Icon on the left-hand sidebar.
Step 2: Toggle between "Monthly" and "Weekly" views to see overlapping absences.
What you see: Shaded blocks representing protected leave. This allows you to identify capacity gaps before they impact your deadlines.
Understanding Case Statuses
Understanding Case Statuses
Know exactly where your employee stands in the process.
Know exactly where your employee stands in the process.
PENDING: The employee has started the request; HR is awaiting paperwork.
DESIGNATED / APPROVED: The leave is legally protected. You must hold the position or provide the approved accommodation.
CLOSED: The employee has returned to full duty or the request period has ended.
PRIVACY & PLANNING FAQ
PRIVACY & PLANNING FAQ
Q: Can I see why my employee is out?
Q: Can I see why my employee is out?
A: No. AbsenceTracker is HIPAA and ADA compliant. You will see the impact (dates/hours), but the "Absence Reason" is restricted to HR Admin views.
Q: Why can't I submit a request on behalf of my employee?
Q: Why can't I submit a request on behalf of my employee?
A: Consistent with PSU policy, employees must initiate their own requests to provide legal consent. This maintains the integrity of their personnel file and protects medical confidentiality.
Q: Can my Department Lead see this case?
Q: Can my Department Lead see this case?
A: By default, only the direct supervisor in PeopleAdmin has visibility. To grant access to a second-level manager for a specific case, email leaves@pdx.edu with the manager's name, PSU ID, and the Case ID. Note: This grants access to the specific case only, not the employee's entire history.
Q: What if I receive a notification for an employee who doesn't report to me?
Q: What if I receive a notification for an employee who doesn't report to me?
A: Simply forward the notice to leaves@pdx.edu and we will update the routing in the system to ensure the correct supervisor has visibility.
Technical or Case Help: Reach out to the HR Leaves Team for system blockers or case ID troubleshooting at leaves@pdx.edu
Payroll & Pay Questions: For questions regarding Top-Off pay or PFML pay cycles contact Payroll at payroll@pdx.edu
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