Employee Guide: Requesting Donated Sick Leave (DSLB)

Request Paths

Path A: Integrated with FMLA/PFML

Use this path if you are requesting protected leave for a serious health condition, family care, bonding, or other qualifying reasons under FMLA or PFML.

1. Log into AbsenceTracker.

2. Select "Start a new Leav of Absence".

3. In the intake questionnaire, check "Yes" for:
   "Would you like us to apply DSLB hours after you exhaust your own sick leave?"

4. Outcome: HR verifies your union status and applies the hours automatically once your personal sick leave hits zero. This allows DSLB to act as a "top-off" or bridge for your pay.

Path B: Standalone (Minor Illness)

Use this path for shorter durations that don't need a full FMLA or PFML case.

1. Log into AbsenceTracker.

2. Select "DSLB - Minor Illness" as your primary reason.

3. Follow the prompts and submit.

4. Outcome: Your request is routed to the DSLB Committee for manual review and approval.

Rules and Status

Eligibility & Rules

• Union Status: You must be in an AAUP-represented position and must not have opted out of the annual donation to the sick leave bank.

• Sick Leave Exhaustion: DSLB only activates once your personal sick leave is fully exhausted.

• Committee Review: "Minor Illness" requests may require DSLB Committee approval.

• Pay Coordination: DSLB provides 100% of your regular pay. If you receive PFML benefits, your DSLB hours will be capped to ensure your total pay does not exceed 100%.

Tracking Your Status

Check the "My Cases" section of your AbsenceTracker dashboard:

• Pending: HR or the Committee is currently reviewing your request.

• Approved: DSLB hours have been added to your leave calendar.

• Closed: Your leave has ended or bank hours are exhausted.