The PCH Theater is available for to rent for private events as long as it is not being used for educational purposes. Reservations will not be taken for the new calendar year until after August 1st. Please follow the procedures below if you are interested.
1. Email Mr. Alex Moore, PCH Theater Manager to check on theater availability. amoore4@parkwayschools.net
Scheduling of events will be given the following priority:
1. PCH / District administrative events
2. PCH drama and music events
3. PCH school events
4. Events related to PCH
5. District events
6. Outside district events
2. If the theatre is available, then groups or individuals requesting the use of the theater must fill out a USE OF PREMISES form (SEE BELOW) Remember to include any audio visual and other equipment needs for the activity. Any equipment not requested WILL NOT be provided at the last minute. These applications must be presented to the building principal at least 30 days in advance. If there is no scheduling conflict, the application will be forwarded to the theater manager for approval. Notification of approval will come in the mail. Note: Insurance binders may be required for certain types of usage.
3. No rehearsal or performance may start before 3:00pm on a weekday except performances for school students during the school day. No rehearsal or performance may go later than 10:30pm.
4. A three hour minimum is required to schedule the theater. This includes a two hour program plus 1/2 hour set up time and 1/2 hour closing time.
5. Complete the Theatre Rental Request Form
Parkway Central High School, attention: Alex Moore, Theatre Manager 369 N.Woods Mill Rd, Chesterfield, MO 63017
6. Once the request has been received, you will get an email/call confirming the rental. If technicians are required for the event (sound, lights or both) then a Technician Invoice and Payment Agreement will be sent to you as a written agreement to pay for their services IN CASH the day/night of the event.
1. Renting the theater includes the stage, house, lobby, and if needed the scene shop, dressing rooms, and box office. All rooms will be kept locked and will be opened only under the direction of a staff member.
2. Renters will only be supplied with materials requested on the USE OF PREMISES form. School equipment such as pianos, instruments, classroom tables, projectors, electrical cords, etc are not available to the renter if they are not requested on the USE OF PREMISES form. No renter may move ANY item out of ANY rooms unless under the direction or notification of a staff member.
3. If a piano is requested for use, a tuning fee of $60.00 will be applied to the renter’s cost.
4. Theater equipment (lighting, sound, rigging, shop tools, etc.) may be operated ONLY by persons trained and/or approved by the theater manager. No equipment may be brought into the theater nor connected to the theater systems without PRIOR approval of the theater staff.
5, No unauthorized person may be on any lighting catwalk or access stairs, the orchestra pit or it’s access stairs, in the scene shop, the control booth, or in the ticket booth/manager’s office.
6, Consumable supplies such as color gels for lights, audio CD’s, makeup, scene shop materials, costume pieces, etc will not be provided. This is the renter’s responsibility. Any music or sound effects to be played must be on a clearly labeled CD, or flash drive in the order they are to be played. Sound and lighting cues must be clearly typed out and a copy of each cue sheet supplied to each technician.
7. Only stage tape may be used on the stage floor. All tape must be removed after a performance. No tape of any kind or posters are allowed on the walls.
8. No resins, sprays, or sticky substances may be applied to the stage floor.
9. All items must be removed from the stage immediately upon the conclusion of the activity. Any items left behind will be discarded. If extensive cleanup is required by the theater staff and crew, a cleanup fee of $50.00 will be added to the renter’s cost.
10. No food or drink of any kind is permitted in the house of the theater, the control booth, the lobby, in the orchestra pit, or on the stage (except as part of a performance). Food and drinks are permitted in the ticket booth and scene shop only.
11. Smoking is not permitted in the theater nor on any part of the Parkway School District campus.
12. Any damage or breakage shall be paid for by the group renting the facility.
13. Two technicians will operate any lighting and sound needs at all times. The rate is $10.00/ hour, per technician. Technicians will have the option to take a 20-minute break after every 2 1/2 hours of rehearsal time.
14. A consultant's fee of $35.00/ hour will be charged for the theater manager if any design, planning, or other preparatory work is involved for any renting group.
It is expected that all facilities will be treated with respect and care. As outlined in the Application for Use of School Premise form, the district is not responsible for any injury, loss of life or property arising from the misuse of school property by the applicant. Users of Parkway facilities agree to abide by the following general guidelines for use.
A responsible adult will be present and in charge of a student group at all times. The designated adult must arrive with or before the participants, is responsible for the behavior of the group during the scheduled event, and must remain with the group until the last participant leaves.
Groups should have and bring a copy of their Usage Agreement or Field Permit for Non-School Use of Facilities to all events. This will serve as proof of rental and identification for the custodian, security or other district staff and must be produced upon request.
Groups will remain in the approved areas only and will not venture into any other areas.
Event start and end times will be strictly observed, or overtime charges will be assessed at a minimum of one hour or actual time, whichever is greater.
Rental areas shall be left in the same or better condition as upon arrival. Trash will be cleaned up, tables washed and dried as needed, and furniture and other items returned to their original place.
Groups will provide their own supplies. There will be no use of any school materials.
Food and drink are allowed in tiled areas only. No food or drink of any kind are allowed on carpeted areas, in the gyms, or in the theaters.
The use of alcoholic beverages or tobacco products is strictly prohibited in Parkway School District buildings, campuses and grounds.
The applicant and respective organization are responsible for use of the premises, conduct of the attendees, and any theft, loss, or damage to school property.
Facility usage fees are based on the type of group, the facility requested, and time of usage. Minimum charges for facilities, personnel, and equipment may apply. Invoices will be mailed to the organization’s contact as identified on the Use of School Premise application and must be paid within 30 days of receipt. Failure to pay the invoice may result in denial of future usage requests and/or the need for other collection methods.
For questions about usage fees or invoices, please call accounts payable/receivable (314) 415-8057.
Custodians may be assigned to an event and fees charged depending upon the date and time of facility use and the number in attendance. A minimum of four hours for any event not held on a scheduled school day will be charged. Custodial time is scheduled from 30 minutes prior to the start of the event until at least 30 minutes after its conclusion. Additional custodial charges may be required for extra cleanup, setup, or labor associated with the building use.
Student groups: $29.00 / day - weekdays and $38.75 / day - weekends
Adult groups: $29.00 / 3 hours and $9.75 for each additional hour
Technician Fee: $20.00 / hr - required for sound and lighting needs of any event PAID CASH NIGHT OF THE EVENT
Consultant's Fee: $35.00 / hr - if you need professional assistance with your event
Piano Tuning Fee: $60.00 - required if the grand piano is used
Clean up Fee: $50.00 - billed to the renter if the theater is not cleaned up properly after your event