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How Do I Access Gmail?

• Click the Gmail button on the Intranet, switch to Gmail in Google Workspace, or just type gmail.com into your browser. They're all right ways to access Gmail.

• Sign in with your @parklandsd.net email as the username, and your regular network password. (This won’t be the same as your previous email password.)  

What is my email address now? 

• We are recommending working primarily with your @parklandsd.net address for email, calendar, sharing in drive, etc. Any mail sent to your @parklandsd.org email address will still be delivered, though.

What are the biggest differences with Gmail? 

• Email will be more reliable, with better spam filtering.

• It’s easier to attach large files, and you won’t have to delete messages to free up space.

• Folders are called Labels, but work similarly.

• Flagged messages are now called Starred, but work similarly. 

• The trash empties deleted messages automatically after 30 days. We recommend using the archive button to clear a message out of your inbox if you want to search for it in the future.

How did my mail migrate over? 

• All messages from the 7 most recent years of your email were migrated.

• All folders that had email were migrated to Gmail. If you had a folder in outlook that was empty, that folder was not migrated. 

• Full folder structure (nested folders) was migrated.

• Folder structure mirrors what you had in Outlook, though if you had a folder name with a "/" in it (a date for example) those folders were split into a subfolder. 

• High Priority/Importance emails are found under "Starred" in Gmail

• Outlook categories were converted to labels

• Flagged emails become "Starred" emails in Gmail, and are also migrated into tasks with the content of the email inside the task

• The Sent Items & Drafts folders were migrated to the respective labels in Gmail

• Emails that were in Outlook Deleted Items folder were migrated to a label called "Outlook Deleted Items" and will not automatically delete after 30 days.

• If users had Outlook folders that match Gmail's reserved label names they were migrated with an underscore appended.

• The junk folder is not supported and was not migrated. 

What settings migrated from Outlook to Gmail? 

• Signatures up to 10,000 characters in length were migrated

• User's primary Out of Office reply was migrated

• Delegated mailbox users were migrated

• Rules / Filters were not migrated

• Read receipt settings were not migrated

• The send as settings were not supported 

My rules were not migrated. How do I set them back up?

f you had rules moving messages for you in Outlook they did not migrate to Gmail. Here’s our go-to Gmail filter to steer messages out of your inbox and into a label:

1. • When an email comes in that you’d like to filter, click the 3 dots on that message, and select “Filter messages like these”

   • Click “Create filter”

   • Check off “Skip the Inbox (Archive it), Apply the label (choose label), and “Also apply filter to X matching conversations.
     
     

How did my contacts migrate over?

• Up to 25,000 contacts were migrated, if you know that many people.

• Personally created distribution lists were migrated as contacts with a label in Google Contacts. (Ex - if you have a list for "Core Team" or "Department Heads")

• Contacts with @parklandsd.org emails in them had that address removed. You can add @parklandsd.net email addresses back to those contacts if you wish. If you're noticing your distribution lists are not working, this will fix them.

How can I email everyone except for one person in Gmail? 

To send an email to everyone in your building list for an upcoming surprise event such as a milestone birthday or a baby shower:

1. Go to Google Calendar.

2. Add a new event, and add your building mailing list to the guests.

3. Click the expand arrow.

4. Remove remove the special person from the guest list, and click save to invite the rest of the building to the event.

5. To correspond with guests, click on the calendar event, then the email envelope. It will pop up a new compose window with everyone in your building except the special person. 

What is the email address used to send mail to my building?

• Based on your feedback, we have preserved the building email list names as they were in Outlook, just ending with .net. NOTE: this is a change from the original lists communicated in training. 

• Mail sent to a group will have the group name prepended to the subject line: Ex. [AllStaff] or [CTFac]. 

• Remember that mail you send to a building list will not be delivered to your inbox, but you will have a record of it in your sent items to ensure it was delivered.

What about lists for departments, or specific groups of staff? 

We have expanded the groups of staff we maintain distribution lists for with Gmail. We'll maintain a list for each department listed and automatically update members of that list so you don't have to keep track on your own. 

Here is a list of all the district-maintained mailing lists. They can be used for calendar invites and document sharing as well. 

Now that we're all in Gmail together, can students email staff lists? 

No, if students attempt to email any staff lists they will receive a bounce message. Additionally, all student groups include a 👨‍🎓 emoji in their name so they are clearly identified. Shared inbox addresses such as HR or CTAttendance have a 📥 emoji in front of them. 

How did my calendars migrate over?

• Individual Events and Recurring Events were migrated.

• Up to 200 attendees per event were preserved, and all responses (Yes/No/Maybe) were preserved.

• Primary Calendars, Secondary Calendars, and Resource Calendars were migrated.

• When the owner of the calendar is migrated, the destination calendar will be shared with the same users. Users may have to re-add the calendar to their list if they do not see it.

• Calendar reminders and timezone settings were migrated.

• Event attachments did not migrate. The event itself was migrated, but the migrated event will not have any attachments that the original event had.

• Each building has an Events calendar, which you can subscribe to from our directory.