Richardson Fund
Richardson Funds are limited to $500 per trip to cover the expenses of travel for physics and astronomy students so they may present their research at scientific meetings. Each student will be allotted $1000 over their graduate career within the Physics and Astronomy Department. Please note that all Richardson Fund requests must be submitted BEFORE your trip.
Richardson Fund Procedures:
1. Submit the Richardson Fund request form before your trip. Your P.I.’s signature is required on the form.
2. If not already determined, please provide estimates for all costs.
3. Receipts for flight, registration fees, lodging, ground transportation will be required regardless of what category you select for reimbursement.
4. Please submit these receipts within two weeks to graduate advisor, Helen Chung following the conclusion of your trip. *Your reimbursement will not be processed until all receipts are received following the conclusion of your trip.
5. The Richardson Fund does NOT reimburse for meals.
Travel Reimbursement FAQs
Q: My conference is in Seattle from June 1st to June 5th. However, I am making a personal stop to San Francisco, CA on the way back to LA from June 5th to June 7th. Which flight itineraries should I submit?
If you are making a personal trip during the conference trip, this must be communicated with the graduate office prior to the trip to ensure the trip is reimbursable. If it is reimbursable, Richardson Fund will only reimburse expenses incurred for presenting at a conference. However, you will need to submit all flight itineraries to the conference and back to LA to capture the entire trip. In addition, you will need to take a screenshot of the fare for the round trip (LA>Seattle) on the same day as the flight was purchased, and the flight out should be the same flight.
Q: My receipts do not include the method of payment (i.e. last four digits of card used). What should I submit in addition to the receipts?
If your receipts do not include the method of payment and you are unable to locate other receipt forms with such information, please submit a redacted bank statement showing the expenses.
Q: My lodging was booked by the conference representative or school representative and do not have an itemized receipt. What should I do?
First, try reaching out to the representative to inquire for an itemized receipt. If an itemized receipt is irretrievable, submit the confirmation receipt which typically states the total amount of lodging charged and a redacted bank statement showing this expense.
Q: What information do I need to redact on my bank statement?
Any personal
UCLA Doctoral Student Travel Grants for Conferences, Professional Development and Off-Campus Research
Eligible graduate students have $1,000 available through Graduate Division’s DTG Funds. The DTG Fund allows for their application to be turned in no earlier than 30 days prior to travel and not to exceed 30 days after travel has been completed. You may use part or all the DTG’s $1000 allotment when you submit your request.
DT application is here: https://grad.ucla.edu/funding/financial-aid/funding-for-continuing-students/doctoral-student-travel-grants/
For questions, please directly contact Fellowships and Financial Services for assistance.
Fellowships and Financial Services
1228 Murphy Hall, 144401
askgrad@grad.ucla.edu
Resources
Graduate Division’s Professional Development events
Throughout the year, UCLA’s Graduate Division will put on professional development events. Keep your eye out for emails from them.
UCLA Career Center
Help with resumes, cover letters,mock interviews, career advising, and much more is available and tailored to grad students.
There are many resources available on their website for exploring career opportunities, accessing the UCLA Alumni network, and building a toolkit for success in your graduate career