Before you can be hired, you must be fingerprinted (Live Scan) and pass a law enforcement background check based on your fingerprints.  The results are then sent to OUSD Talent Division who will determine your eligibility for employment.  

It is important to get your background check started as soon as possible to ensure delays in processing by law enforcement don't hold up your hire.  

Your fingerprints MUST be taken in California. See below for information on locations:

• Local Live Scan agencies 

• CA Live Scan agencies

Before scheduling your printing appointment you will need to prepare.  Please read all the instructions on the Background Check task BEFORE scheduling your appointment to fully understand the process and requirements.   Live Scan form instructions

• You must arrive at your appointment with the correct form(s) provided by your Employee Support Specialist, the proper form(s) of ID and correct payment amount in acceptable form

  • • Live Scan Forms for employees ONLY (if you are part of an agency or independent contractor, please see this link):

      • Classified position Live Scan form

      • Certificated position Live Scan form (for candidates who do have a current CTC profile)

      • Certificated position Live Scan form AND CTC Live Scan- (for candidates who don't have a CTC profile, or CTC profile expired 18mos+ ago)

ALL Hires - Schedule a TB test or download the risk assessment and forward to your Doctor. Attach completed proof of negative TB test or risk assessment to the Records form.

Every prospective public school employee must submit proof of a negative TB test that is no more than 60 days old (if you are coming from another school district, you may submit TB results that are no older than 48 months along with work verification from that school district) or provide a completed TB Risk Assessment Questionnaire.

ALL OEA Child Development Center (CDC) Hires - Must additionally produce evidence of immunity to Measles and Pertussis, and must either receive Influenza Vaccination or submit letter stating that you choose not to do so.  Read your Measles/Pertussis/Flu Immunization form in your packet carefully and follow instructions.

Resources:

• TB Risk Assessment Questionnaire

• TB Test Sites

Your Records Checklist asks you for college transcripts or your high school diploma, depending on which position you are being hired for.  Following are instructions for both.

Transcripts:

1. Order official copies of all college transcripts right away - this might take time

   • E-Transcripts sent to: officialtranscripts@ousd.org (this method is strongly preferred because CTC will only accept e-transcripts if required)

   • Hard Copies sent to:  
     Oakland Unified School District, Talent Division
     1011 Union Street, Dept 944 - Talent
     Oakland, CA 94607
     Attn: Official Transcripts

2. If you have unofficial copies of your transcripts, attach them to the Records Education Requirements form for our use while we are awaiting official copies.

High School Diploma:

1. If you don't have your high school diploma (or GED), contact your school to request

2. If you do have your diploma, you may upload.  Please be prepared to furnish the original for our verification.

NOTE: This requirement does not exist for all positions.  If you do not see a "Work Verifications" task on your Records Checklist, you are exempt from this requirement)

 We collect information about your work experience to verify that you meet the minimum qualifications for your new position and to set your starting salary.

Download the Work Verification form from Records. Send a copy to relevant past employers. Ask them to complete it and return it directly to your Employee Support Specialist. 

*If you are unsure of who your Employee Support Specialist is, you can find that information here, or email talent@ousd.org and include your new site and/or department and your position. 

ALL OEA Child Development Center (CDC) Teacher Hires - Must additionally produce evidence of immunity to Measles and Pertussis, and must either receive Influenza Vaccination or submit letter stating that you choose not to do so.  Read the Measles/Pertussis/Flu Immunization form carefully and follow instructions.

ALL OEA  K-12 Teacher Hires and Administrators New to California - You also must submit a Medical Certification from your doctor within your first 60 days of employment per the requirement below.  This is NOT necessary prior to hire but is important.  Download the Medical Certification Form from Records for your doctor to complete. Send the completed form to your Employee Support Specialist (who sent your envelope). 

Every employee entering a certificated position (teacher or administrator) must have their doctor complete a Medical Certification Form, specifying the absence of infectious disease or other specified conditions preventing the performance of the job. You must submit this form within 60 days of employment. 

The Certificate of Clearance (COC) is a document issued by the Commission to an individual who has completed the Commission's fingerprint character and identification process, whose moral and professional fitness has been shown to meet the standards as established by law. The COC is not the same as a clear teaching or services credential. The COC does not authorize the holder to provide any instruction or services in schools; its sole purpose is to provide verification that the holder has completed a professional fitness review. Detailed information on COC can be found in Commission Leaflet CL-900.

Candidates who do not have a current California teaching credential will not be able to complete onboarding without a Certificate of Clearance posted on CTC.   

The I-9 form is required for all new employees by the US Department of Justice, Immigration and Naturalization Service to verify employment eligibility.  The form is a joint affidavit completed by you and your ESS, and requires you to submit identification which you can select from a list of acceptable alternatives furnished by the DOJ.  

Please examine the list in I-9 Records task to ensure you have the correct form(s) of necessary ID.    

Don't have your Social Security Card?  You can order a replacement online.