Completing your Hire

Your ESS and you will meet online and:

1. Review your final salary offer (based on your education, experience and transcript submissions)

2. Review and sign your Contract (Certificated) or Offer Letter (classified) which contains details of your assignment title, location, work schedule, and bargaining unit

3. Review your non-salary compensation such as personal leave, vacation and paid holidays

4. Review various OUSD policies governing performance expectations and employee rights and share with you various OUSD resources and websites available for your support

5. Issue your Authorization to Work attesting that you have met all qualifications for the position and outlining any outstanding requirements new teachers may need to complete (you will sign the ATW)

6. Discuss your pension plan with you (STRS or PERS, depending on your bargaining unit)

7. Discuss OUSD Benefits and enrollment deadlines to prepare you to make your Benefits Election selections and submit enrollment forms

The Payroll envelope from your ESS contains only a few items:

• Electronic Transfer of funds authorization  - you will submit either a voided check or a letter from your bank with account information so Payroll can set up a direct link to your financial institution and pay you by direct deposit.  

IMPORTANT - Every employee who signs up for Direct Deposit will still receive their FIRST paycheck in hard copy by US Mail.  Be sure we have a correct current address on file!

• Federal W-4 - you will complete this form to let Payroll know what your tax deductions should be

• Pay Deferral  - 10 months employees may elect to have 1/6 of each paycheck set aside so they can divide their 10 month's of pay into 12 payments and receive two checks during the summer months.  THIS OPTION IS ONLY OPEN until September 15.

PLEASE COMPLETE AND SUBMIT THESE FORMS AT YOUR EARLIEST CONVENIENCE to ensure your pay is set up correctly before your first paycheck!

The Benefits envelope (that will come shortly after your contract is signed) will contain information about all the benefits to which you are entitled to as an OUSD employee.  Your envelope information will be specific based on your full-time equivalent (FTE) and Bargaining Unit as each of these factors affect your eligibility for, and contributions toward, your benefits.

As with the Onboarding envelope, some Benefits enrollment tasks are more complicated than simply completing a form.  They will also involve uploading documents such as birth or marriage certificates for your dependents, or health insurance enrollment cards if you are waiving coverage.

Your Benefits enrollments are time sensitive so complete this envelope without delay!  All your submissions must be received within 30 days of the start of your employment or you will have to wait to enroll until the Open Enrollment period which is typically May.

Please be sure to start immediately on reading the Benefits options, making your selections and submitting all the required enrollment forms and other documents.  This