GameStorm / OSFCI Policies
The policies outlined below have been reviewed and approved by the GameStorm Chair and the OSFCI Board of Directors. If there are any questions regarding these policies, please contact us.
GameStorm / OSFCI Policies
The policies outlined below have been reviewed and approved by the GameStorm Chair and the OSFCI Board of Directors. If there are any questions regarding these policies, please contact us.
This Code of Conduct is to provide guidance to all GameStorm convention members. It is to help ensure that the behavior of one individual does not adversely disturb the rest of the members. It applies to all pre-con, at-con, and post-con activities that are related to GameStorm. All members are encouraged to read this Code and ask questions about anything that they do not understand.
GameStorm is prepared to deal with any violations of the code as legally, rapidly, and efficiently as possible. We hope that all members will help to make GameStorm an enjoyable experience for all, by respecting the rights of all attendees while in attendance.
GameStorm reserves the right to revoke membership and eject any individual at any time from GameStorm. No refunds will be provided.
Failure to adhere to the code of conduct may result in:
Mediation by the Con Chair and Convention Operations talking to all parties involved in an incident
Verbal warnings
Turning the individual in to hotel / hotel security
Revocation of membership and ejection from GameStorm
Contacting local law enforcement
OSFCI does not tolerate discrimination or harassment of any kind, including but not limited to physical assault, battery, deliberate intimidation, stalking, inappropriate language or unwelcome physical contact. This policy applies to any attendee’s interactions with fellow con-goers, program participants, hotel employees, and guests of the hotel, including panel discussions.
Be respectful of and courteous towards others. Attendees are expected to understand that one needs to ask before touching and that “no” means “no”. If someone says “no” or “go away”, an attendee’s business with that person is done.
Violation of this policy can result in action by the convention committee ranging from warnings to having the violator’s badge revoked with no refund, and the decision of the event chair is final. Action by the convention in no way precludes the injured individual or the hotel from pursuing whatever remedies, civil or criminal, they see fit.
After the event, OSFCI may take further action, including banning the violator from further events.
Please note that other behaviors, including but not limited to destruction of hotel property, can also result in the actions described above.
A copy of the procedures for enforcement of this code are available on the OSFCI web site at OSFCI.org.
We ask that you respect others so that everyone is comfortable and feels safe while attending GameStorm.
Harassment of others will not be tolerated and is a violation of the code of conduct.
If someone asks you to leave them alone or tells you no, you walk away, and you do not approach them again. Your business with them is done. There is no reason for you to have any further interaction with them. Note that falsely reporting harassing behavior is, itself, a harassing behavior under this code of conduct.
Discrimination of any sort is not tolerated and is a violation of the code of conduct.
Discrimination is not limited to gender, race, ethnicity, age, religion, sexual orientation, gender identity or physical/mental disability.
If you feel that you have been harassed or discriminated against:
Tell the individual that their behavior is inappropriate. Sometimes this is sufficient.
If you do not feel comfortable talking with the individuals involved, or if talking to them once does not work, please immediately report the situation to any GameStorm committee or staff member. If possible provide a badge name or name and a physical description of the person or persons involved. The committee or staff member will notify Convention Operations and/or the Con Chair.
PLEASE: Keep in mind that unless an incident is reported, nothing can be done.
A completed waiver signed by a parent or legal guardian is required for all children age 17 and under. The waiver form must include contact information for the parent or guardian, which will only be used in relation to care of the child.
All children age 10 and under must be actively supervised by a responsible adult at all times. If a child age 10 or under is found unsupervised, both the child and parent or guardian may have their memberships revoked, and no refunds will be issued.
All children age 14 and under must have a registered parent or legal guardian, or an adult designated by the parent or guardian in writing on the waiver form, at the convention at all times.
Children aged 15-17 may attend the convention unsupervised.
Please do not reorganize any of the tables as they are set up for fire code and safety.
GameStorm is a publicly facing event, and as such we are very concerned about your health and safety. We are actively monitoring current state and federal regulations and will work to inform you as much as we can on our status.
If you are sick, we strongly encourage you to stay home and get better. If you become ill during the convention, you are welcome to stay on site, but please be aware that there are many people around who do not wish to get ill.
Masks will be strongly recommended (but not required) at GameStorm. We encourage you to be responsible for yourself and respect the others around you.
Should a GM state that masks are required at their table, please honor this request or remove yourself from the game.
Additionally, certain department rooms may require masking and/or sanitizing of hands prior to entry. Please observe all posted notices prior to entering any function space.
GameStorm is a membership event and membership badges must be worn at all times by all members and staff. A badge is only valid for the individual to whom it was issued. Badges may not be shared.
GameStorm requires that all individuals have membership badges for the convention, and that they be clearly visible when at GameStorm. For children under age 5, badges may be attached to a diaper bag or stroller, which must have child’s name AND parent’s name printed on it.
Those arriving after registration has closed for the day may show their receipt as proof of purchase to allow them into function spaces.
Outside food and drink are not permitted within the hotel’s function space, except in specifically designated areas.
Outside food includes food from home, nearby restaurants, food trucks, etc. Function space includes the hotel lobbies, the Dealer’s Room, and all gaming/activity spaces, including hotel suites used for gaming.
The hotel does serve food at the restaurant, and has grab and go food for sale in the lobby. Any of these items are allowed within function space.
Please keep in mind that some Game Masters, for the protection of their personal games, may not be comfortable with food or drinks being consumed at their tables. Please ask first, and be respectful of their decision.
We ask that you follow any and all rules set by the convention hotels.
The person in whose name the room is rented is solely responsible for the conduct of all individuals in the room and the condition of the room. Excessive trash, any act of vandalism, deliberate or excessive damage to hotel room and its contents, or any negative interference with hotel staff that may present a hazard to said hotel staff will result in the hotel taking control of the situation.
Individuals, regardless of whose name the room is rented in, will be billed for said damages by the hotel. In addition, individuals may be evicted from the hotel and/or the convention and may also face criminal charges.
GameStorm members should be aware that photographs, video and audio recordings occur during the convention, and that their likenesses may appear in these recordings. Attendees and members agree to assign without compensation the use of their likenesses in promotional material.
GameStorm welcomes members of the press to all events. All journalists, media photographers and any other members of the press are required to display a Press ribbon attached to an official GameStorm badge or be accompanied by a GameStorm staff member at all times.
Members should be polite and ask before taking photographs or recordings of members and attendees whenever possible. Photography and audio/video recordings for personal archival use is generally acceptable, unless an individual makes it clear that they do not wish to be photographed or recorded, in which case it becomes expressly forbidden.
The usage of photographic or recording devices is prohibited in any area of the convention where videos are being shown. Where allowed, please take photographs before or after a program event to avoid distracting panelists and audience members to the maximum extent possible.
The offering for sale of any merchandise may occur only in designated areas and with the permission of GameStorm.
Smoking and vaping are not permitted in any indoor public area at GameStorm. Smoking is also not permitted within 10 feet of doors, windows and vents, per state law, ORS § 433.845.
The wearing and carrying of weapons is permitted at GameStorm ONLY with prior written permission of the GameStorm Chair. Fake weapons (e.g. boffers) may be used only in designated areas at designated times. Failure to comply is grounds for immediate expulsion from the convention.
Any actual weapon or item that may be mistaken for a weapon that is purchased in the Dealers Room must be wrapped and immediately transported to a private hotel room or vehicle.
Use of any weapon (actual, realistic or toy) in a threatening or harmful manner is a violation of the code of conduct.
Paid memberships will not be rolled forward to a future convention. If you cannot attend (or have obtained a complimentary membership after purchase, making your paid membership redundant), you have the following optionsn:
You may request a refund, preferably before the closing date of pre-convention membership sales. Any refunds requested after the start of the convention will be subject to approval of that convention’s Chair.
You may use the Gift function of the website to transfer your paid membership to another person. If you make such a transfer after pre-con sales have closed, please notify registration so that we can ensur ethat the correct name is on the badge.
If you do not attend, and we have not received a request for a refund by the end of the month in which the convention is held, it will be assumed that you are donating the cost of the membership to the convention.
You may only have one complimentary membership to the convention at a time. If you are eligible for complimentary memberships for multiple reasons, only one will apply.
The only kind of membership that will be rolled forward to a future convention is a Guest Game Master membership, and only if you are unable to attend the convention for which it is rewarded. To have it rolled forward, contact registration by the end of the month in which the convention is held (though it would be better to do so prior to the convention).