Conference App Management

We have being managing conference apps for high level meetings since 2016.

The most renowned apps for meetings such as Cvent and Whova allow the organizers to go paperless: the participants can roam light and free from the traditional conference bag, while getting the last updated program, maps, documents, media, important security notifications and enabling the participants to ask questions, share their opinion, experiences or photographs on the social media feed in a secure, closed digital environment.

They also allow for a richer conference experience because of their integrated services: real time engagement statistics on popular sessions or topics, chat rooms, interactive Q&A, real-time polls and surveys among others.

But our value does not come solely from implementing the app features, but from our experience of very close following up of the communications among organizers and participants, tied to continuous content update.

Our services include:

• Assisting the organizers with the purchase or sharing of an existing app license

• The management of the conference app: App setup, notifications and content update (agenda, participants and speakers databases, documents, app sections). We develop our own tools to manage the flow of documents for instant publication of presentations, related documents, other digital media, and everything related with what happens on or behind the spotlight during the meetings.

• Mass email communications to the participants to launch the app and whenever it is needed by the organizers.

• Support for the participants and organizers using the app

• Support the coordination of the flow information and digital media among the organizers and participants.

• Being the human link between the participants and the organizers: Because we spend a fair amount of time helping the participants setting up their wifi, charging their phones and adding them to the databases we end up knowing them and following up on their needs and demands for the organizers, face to face as well as in the app messaging and social feed.

The meetings for which we managed the app:

• • Global high-level technical meeting on NCDs (Non Communicable Diseases) in humanitarian settings: building resilient health systems, leaving no-one behind
    2024 Copenhagen, Denmark

  • Third session of the Meeting of the Parties to the Protocol to Eliminate Illicit Trade in Tobacco Products (MOP3) to the WHO FCTC (WHO Convention on Tobacco Control)
    2024 Panama, Panama

  • Tenth session of the Conference of the Parties (COP10) to the WHO FCTC (WHO Convention on Tobacco Control)
    2024 Panama, Panama

  • SIDS (Small Island Developing States) Ministerial conference on NCDs (Non Communicable Diseases) and mental health
    June 2023, Bridgetown, Barbados

  • SIDS (Small Island Developing States) High-level technical meeting on NCDs (Non Communicable Diseases) and mental health
    January 2023, Bridgetown, Barbados

  • FCTC MOP2 (WHO Convention on Tobacco Control)
    2021, Geneva, Switzerland

  • FCTC COP9 (WHO Convention on Tobacco Control)
    2021, Geneva, Switzerland

  • WHO Global Meeting on NCDs and Mental Health
    2019, Muscat, Oman

  • Second Global Rehabilitation 2030 Meeting
    2019, Geneva, Switzerland

  • General Meeting of the WHO Global Coordination Mechanism on the Prevention and Control of NCDs (Non Communicable Diseases)
    2018, Geneva, Switzerland

  • Global dialogue on financing for prevention and control of NCDs (Non Communicable Deseases)
    2018, Copenhagen, Denmark

  • Ending Tuberculosis EndTB
    2017, Moscow, Russia

  • Global Conference on NCDs (Non Communicable Diseases)
    2017, Montevideo, Uruguay

  • Health Promotion
    2016, Shanghai, China

  • NCDs (Non Communicable Diseases) National Directors
    2016, Geneva, Switzerland