OCS ITS - Leaving OCS

Hardware Return

Any hardware issued to you must be returned before your last day on contract. Return all equipment to your building TST.

For any iPads, you MUST Do the following if they are NOT managed by OCS Technology:

Sign out of iCloud.
Sign out of iTunes.
Reset the device by clearing all content and settings.
Take the device to your TST for verification of proper sign-out and reset.
If you have a district assigned cell phone, it needs to be turned into the Technology Services Division, Terresa Alexander.

Student Data

You MUST delete all parts of any file containing student information from your device or personal Google Drive.
Reports from Canvas, shared Google files, Infinite Campus, or any other software program or digital curricula must be deleted.

You can be held liable if information you remove falls into the wrong hands.

Student Data & Google Content Exports

As stated before, after your separation date you will no longer have access to your mail, documents, forms, or anything saved in your DRIVE. If you maintain a copy of any of this content, you MUST delete any files that reference ANY type of student data.

Open Records requests sometimes involve a teacher who left the district. If that teacher exported content from Google Drive, then the account where the data was exported to is subject to the same open records request (whether personal or in another district). Google keeps a detailed log of EVERY action in Google Vault. A good attorney can discover where data was exported to and then follow the digital trail. If it is discovered that you exported student data outside the district, you can be held legally responsible and reported to the GA PSC.

Staff eMail And Google Workspace Access

After your separation date you will no longer have access to your mail, documents, forms, or anything saved in your DRIVE.
In order to maintain a copy of any of this content, it is suggested that you forward any email messages to a personal email account, share any Drive items to a personal account, etc. Google Takeout is an option for users to transfer mail and drive content. Refer to the next slide for more information on this service.

Export Canvas Course

You can export your Canvas course or create a copy as a backup on your local computer. Click here for directions.

Transferring Data Out of Google Drive

Transfer Gmail, Google Drive, etc to a personal account

Watch this video for directions on transferring your content from Gmail & Google Drive.

Click this link and follow Google’s steps to transfer your content: https://takeout.google.com/.

**You may also choose to do a file download of your documents and store on a flash drive.

Want your colleagues to still have access to your files after you leave? Consider transferring them to to your school's Google Shared Drives or changing ownership of the file.

Contact your ITS if you need assitance.

Back to EOY Checklist