Sponsor and Exhibitors
Thank You to Our Current In-Person Sponsors!
Please click on their logos to access their personal site links
NYS TESOL is excited to collaborate with publishers and education companies for our 53rd Annual Conference!
All payments can be made online at www.nystesol.org
Limited Time Sponsorship Packages!
Current rates available until October 13, 2023. Rates will increase by $100 after that date.
Opportunities for additional customized add-ons may be considered on a first come first serve basis. Please contact pres-elect@nystesol.org
Diamond Package
$7,500.00 Sponsorship (1 available includes virtual + 2 In- Person Conference days)
Sole sponsor for one plenary speaker session of choice
Company name and logo projected to big screens prior to above selected plenary presentation and throughout the conference
Company recognition at lectern at above-selected meal or plenary speaker presentation
Speaking opportunity or video presentation to address general session at above selected meal or plenary speaker presentation (max 3 minutes)
Premium or one-page flier in the conference bag (if supplied by vendor by November 1)
Two featured presentation sessions (if submitted by September 1)
Two vendor booths with choice of table location within exhibition area (based on availability)
Virtual booth on the Whova app to network and engage with attendees
Logo on the conference website with link to the company page
Logo on featured on rotating banner on all sections of the Whova app
Sponsor’s advertisement emailed by NYS TESOL to conference attendees
Logo Included in pre-conference promotional material to all NYS TESOL members
Post-conference attendee lists
Logo included in the Conference Social Media Campaign
Logo prominently displayed on the sponsorship banners
Company name and logo prominently displayed during the virtual day
Two conference registrations with complimentary 2024 NYS TESOL membership
Platinum Package
$ 4,000 Sponsorship (2 available includes Virtual + 2 In-Person Conference days)
Sole sponsor for one plenary speaker session of choice
Company name and logo projected to big screens prior to above selected plenary presentation
Company recognition at lectern at above-selected meal or plenary speaker presentation
Premium or one-page flier in the conference bag (if supplied by vendor by November 1)
One featured presentation session (if submitted by September 1)
Vendor booth with choice of table location within exhibition area (based on availability)
Virtual booth on the Whova app to network and engage with attendees
Logo on the conference website with link to the company page
Logo on featured on rotating banner on all sections of the Whova app
Sponsor’s advertisement emailed by NYS TESOL to conference attendees
Logo Included in pre-conference promotional material to all NYS TESOL members
Post-conference attendee lists
Logo included in the Conference Social Media Campaign
Logo displayed on the sponsorship banners
Company name and logo displayed during the virtual day
Two conference registrations with complimentary 2024 NYS TESOL membership
Gold Package
$ 2,500.00 Sponsorship (4 available includes Virtual Day and 2 In-Person Conference Days)
Company name and logos displayed during the virtual day
Company name and logo projected throughout the conference days
Company recognition at lectern before a meal or plenary speaker presentation
Premium or one-page flier in the conference bag (if supplied by vendor by November 1)
One presentation session (if submitted by September 1)
Vendor booth with choice of table location within exhibition area (based on availability)
Virtual booth on the Whova app to network and engage with attendees
Logo on the conference website with link to the company page
Logo on featured on rotating banner on the Whova app
Post-conference attendee lists
Logo displayed on the sponsorship banners
Two conference registrations with complimentary 2024 NYS TESOL membership
Silver Package
$ 1,500.00 Sponsorship (6 available includes Virtual Day and 2 In-Person Conference Days)
Company name and logos displayed during the virtual day
Company name and logos projected throughout the conference days
Premium or one-page flier in the conference bag (if supplied by vendor by November 1)
Vendor booth with choice of table location within exhibition area (based on availability)
Virtual booth on the Whova app to network and engage with attendees
Logo on the conference website with link to company page
Logo displayed on the sponsorship banners
Two conference registrations with complimentary 2024 NYS TESOL membership
A la Carte Options
Virtual Day Sponsor/ Exhibitor Opportunity
Virtual Day Sponsors- Price: $850 Availability: 3
Virtual sponsors will receive recognition at the opening session on the virtual conference day (Sept. 30th), in the digital program, and in the show slides displayed throughout the Conference.
60 second video clip played during the general session on the virtual conference day.
Virtual booth on the Whova app to network and engage with attendees.
One virtual conference registration with complimentary 2024 NYS TESOL membership
In Person Conference Days
Vendor Exhibit Booth + Virtual booth- Price: $850 Availability: 4
to engage with attendees during virtual and in-person conference
Vendor Exhibit Booth- Price: $650 Availability: 12
Vendor Double Booth - Price: $1100 Availability: 2
Craft or Non Profit Booth- Price: $325 Availability: 2
Affiliate Booth- Price: Free Availability: if space permits
Vendor Exhibit booth includes 1 6’ table, 2 exhibit staff, 2 chairs, and 2 conference passes
Vendor Double booth includes 2 6’ tables, 2 exhibit staff, 2 chairs, and 2 conference passes
Logo on the Conference website with link to company webpage
Additional exhibit staff $75
Exhibit hours at the Conference - (Exhibitors must commit to being present on both in-person days of the conference)
Friday, November 3rd from 8:00am – 3:30pm
Saturday, November 4th from 8:00am – 2:30pm
Set up Times
Set up can occur on Thursday, November 2nd after 3pm.
NYS TESOL discourages set up on Friday morning; however, if this is necessary, setup must be completed by 7:30am.
Additional Sponsorship Options
Friday Breakfast Sponsor Price: $750 Availibility: 1
Company will be recognized in the opening reception at the conference on Friday, November 3rd
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Friday Coffee Break Sponsor Price: $550 Availibility: 1
Company will be recognized as the coffee break sponsor at the conference on Friday, November 3rd.
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Friday Lunch Sponsor Price: $850 Availability: 1
Company will be recognized as the lunch sponsor at the conference on Friday, November 3rd.
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
President’s Dinner Sponsor Price: $950 Availibility: 1
Company will be recognized as the dinner sponsor at the conference on Friday, November 3rd.
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Speaking opportunity to address the guests at the President’s Dinner reception (3 minutes max)
Saturday Breakfast Sponsor Price: $650 Availability: 1
Company will be recognized in the opening reception at the conference on Saturday, November 4th
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Saturday Coffee Break Sponsor Price: $450 Availability: 1
Company will be recognized as the coffee break sponsor at the conference on Saturday, November 4th
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Saturday Lunch Sponsor Price: $750 Availability: 1
Company will be recognized as the lunch sponsor at the conference on Saturday, November 4th
Signs will be placed in the area recognizing your company or institution as the food and beverage partner for that event.
Logo displayed on the sponsorship banners
Company name and logo projected throughout the conference days
Logo on the conference website with link to company page
Miscellaneous Sponsorship Options
Conference Bag Insert (Flier or Item)- Price: $150 Availability: 15
Include your company's flier, coupon, or other swag in each conference bag for in-person attendees.
Lanyard Sponsor- Price: $800 Availability: 1
Have your company's logo appear on the conference lanyard for all in-person attendees.
Bag Sponsor Price: $800 Availability:1
Have your company's logo appear on the conference bags for all in-person attendees.
Notebook Sponsor Price: $600 Availability: 1
Have your company's logo appear on the conference notebooks for all in-person attendees.
Raffle Item Sponsor Price: FREE Availability: Unlimited
Donate a gift certificate, raffle basket or item to give away at our virtual or in person conference days
Donations or gift certificates must be received by Monday, September 25th for the virtual conference and Thursday, November 2nd for the in-person conference.
Any shipping must be completed by the sponsor.
Please include sponsor’s contact information on gift certificates.
For more information about the Whova conference event app, visit the link below
NYS TESOL shall not refund, rebate, or credit any fees associated with advertising or sponsorship. NYS TESOL reserves the right to reject, in its sole discretion, any application for exhibit space and/or sponsorship for any reason.
For questions or inquiries, please contact Shawnna Sweet at pres-elect@nystesol.org