Anytime, Automatic

• Student Hub Room Requests (Organizations utilizing Student Hub rooms need to still publish and promote their events on Narwhal Nation, See events policy)

• Narwhal Nation News Posts

72 Hours Prior (3 Days)

Registered Student Organization Posting Policy Approval.

1 Week Prior (7 days)

Purchasing done through EZCater, N Card Refill Request.

2 Weeks Prior (14 Days)

Event Requests &  Equipment Reservation

4 Weeks Prior (28 Days)

• Purchasing Done through MyNewSource, Invoice, For Honorariums/Guest Lecturers/Speakers or Manually

• All contracts/licenses (Movie, Theatre)/rental agreements must be submitted to our office.

90 Days Prior (Approx. 3 Months)

• Requests and forms for Off-Campus Travel that is International or Long Distance (500 miles or more)

• Any License to put on a musical/theater production must be secured one semester prior to the production

(ARCHIVE) Academic Year 2026:

• Policy on Registered Student Organizations

• Student Organizations - Registration Processes and Procedures

• Registered Student Organizations - Enforcement Procedures

• Registered Student Organizations - Events, Funding, Operations, and Purchases

• Narwhal Nation: Registration and Re-Registration

• Constitution Example Template

• Faculty/Staff Advisor Consent and Confirmation Form 

(ARCHIVE) Academic Year 2025:

Did you know: You can review revision Timestamp Histories for Policies/Procedures posted on Guru?

• GURU TIMESTAMP HISTORY: RSO Policy

• GURU TIMESTAMP HISTORY: Registration Processes and Procedures

• GURU TIMESTAMP HISTORY: Enforcement Procedures

• GURU TIMESTAMP HISTORY: Events, Funding, Operations, and Purchases.

(ARCHIVE) Academic Year 2024 (Fall 2023- Spring 2024)

Registered Student Organization Policy for AY24

(ARCHIVE) Academic Year 2023 (Fall 2022 - Spring 2023)

• Registered Student Organization Policy for AY23

Fall 2025:

• May 1st - May 17th 2025 - EARLY BIRD Fall 2025 Re-Registration (Returning RSOs Only)

• June 16th- Narwhal Nation: Large Room Reservations Open for Fall 2025

  • Even if you haven't yet re-registered, returning student organizations are able to request spaces and have them be approved (pending eligible and successful re-registration)

• Tuesday, July 1st - Narwhal Nation: New Organization Registration and Re-registration Opens; 

• Monday, July 14th  - Canvas: If updated, Student Officer Training Modules Open;  Calendly: Advisor Training Modules Open.

• Friday, August 29th -  Narwhal Discovers -  FAIR FRIDAYS - Fun!

• Friday, September 5th - Narwhal Nation: Fall Semester Large Room Request Deadline

• Friday, September 5th - Narwhal Discovers -  FAIR FRIDAYS - YOU - Cultural

• Friday, September 12th - Narwhal Discovers - FAIR Fridays - PASSION - Co-Curricular

• Tuesday, Sept. 9th - Add/Drop. Narwhal Nation: Small Room Reservation Requests Open

• Monday, Sept. 29th (11:59pm) - Narwhal Nation: Hard Deadline Fall Registration and Re-Registration Deadline

• Mid October (TBA)  - Narwhal Nation: Large Room Reservations Open for Spring 2026

• Friday, Dec. 6th - Budget: Fall Purchasing Request Deadline; Narwhal Nation: Spring Large Room Reservation Deadline

• Sunday, Dec. 19th -Budget: Fall Budget Reconciliation Deadline (Reimbursements) 

Spring 2026:

• Friday, Jan. 2nd - Narwhal Nation: Registration and Re-registration Opens for Spring 2025

• Friday, Late January TBD - Events: Narwhal Discovers: Fair Friday - Spring Involvement Fair  (10am - 3:00pm; ___)

• Monday, Feb. 2nd - Narwhal Nation: Hard Deadline Registration and Re-Registration 

• Tuesday, Feb. 3rd - Add/Drop. Narwhal Nation: Small Room Reservations Begin for Spring 2025

• Late April TBD - Event:  Annual Narwhal Student Leadership Awards (5pm - 8pm; ___)

• Friday, April 17th - Budget: Spring Purchasing Request (New Purchases) Deadline; Tentative - Early Bird Re-Registration Opens

• Friday, May 1st  - Budget: Spring Budget Reconciliation Deadline  (Reimbursements).

Fall 2024:

• Friday, June 21st - Narwhal Nation: Large Room Reservations Open for Fall 2024

• Monday, July 15th - Narwhal Nation: Registration and Re-registration Opens

•  Saturday, Aug. 17th - Canvas: Student Officer Training Modules Open;  Calendly: Advisor Training Modules Open.

• Monday, Sept. 2nd - Narwhal Nation: Fall Semester Large Room Request Deadline

• Fridays, Sept. 6th through Oct. 4th.......Events: Narwhal Discovers -  FAIR FRIDAYS (10am - 3pm Tabling Opportunities Every Friday)

• Tuesday, Sept. 10th- Narwhal Nation: Small Room Reservation Requests Open for Fall 2024

• Monday, Oct. 7th - Narwhal Nation: Hard Deadline Fall Registration and Re-Registration Deadline

• October 17th   - Narwhal Nation: Large Room Reservations Open for Spring 2025 (Typically happens mid-october)

• Friday, Dec. 6th - Budget: Fall Purchasing Request Deadline; Narwhal Nation: Spring Large Room Reservation Deadline

• Sunday, Dec. 15th -Budget: Fall Budget Reconciliation Deadline (Reimbursements) 

Spring 2025:

• Thursday, Jan. 2nd - Narwhal Nation: Registration and Re-registration Opens for Spring 2025

• Friday, Jan. 17th - Events: Narwhal Discovers: Fair Friday - Spring Involvement Fair  (10am - 3:00pm; UC 103 Event Cafe and Starr Foundation)

• Monday, Feb. 3rd - Narwhal Nation: Hard Deadline Registration and Re-Registration 

• Tuesday, Feb. 4th - Narwhal Nation: Small Room Reservations Begin for Spring 2025

• Thursday, April 24th - Event:  Annual Narwhal Student Leadership Awards (5pm - 8pm; B500 Wollman Hall)

• May 1st - May 17th 2025 - EARLY BIRD Fall 2025 Re-Registration (Returning RSOs Only)

• Friday, May 2nd - Budget: Spring Purchasing Request (New Purchases) Deadline; Tentative - Early Bird Re-Registration

• Sunday, May 18th  - Budget: Spring Budget Reconciliation Deadline  (Reimbursements).