Zoom
Setting up a Link for Virtual Office Hours
Faculty looking to create a single meeting link for virtual office hours should do so by placing a URL resource in each course that connects to an meeting ID specific to your office hours . This will ensure that students have access to same meeting link for virtual office hours across all courses.
Tip: When setting up offices hours for multiple courses, it is helpful to enable the waiting room feature during the meeting to avoid students joining the meeting during a private conversation.
Scheduling an office hours meeting
Note: You can also schedule an office hours meeting using the Zoom app on your computer. Meetings the are scheduled using either process will appear for you when signed into both the app and the https://zoom.us site.
Step 1: Go to https://zoom.us
Step 2: Click SIGN IN and then enter your Zoom user credentials to login to the site.
Step 3 : Click Schedule a Meeting.
Step 4: Enter a title in the topic field.
Step 5: Click Recurring meeting and adjust the date fields as appropriate.
Step 7: Enable the appropriate security settings.
Tip: Enabling at least the the waiting room setting is recommended to prevent interruptions during office hour meetings!
Step 8: Adjust other settings as needed and click Save.
Step 9: Copy the meeting link to share with students in our course or syllabus.
Adding the link to your Moodle Course
Once your Personal Meeting ID URL has been copied, add the link to your Moodle courses to provide students with access to this office hours location.
Step 1: Navigate to the appropriate Moodle course where the link is needed.
Step 2: With Editing turned on, click +add and activity or resource.
Step 3: In the activity chooser, scroll down and select URL and then click Add.
Step 4: In the Name field, enter the title as appropriate.
Step 5: Paste the Personal Meeting ID URL into the External URL field.
Step 6: (Optional) In the Description field enter details and/or time for the office hours.
Step 7: (Optional) To force the text to appear under the link on the course, click the checkbox for Display description on course page.
Step 8: Click Save and return to course when finished.
Example of an office hours link in a Moodle course
Repeat step 1-8 as needed to provide student access to the office hours link in other courses.
Starting the office hours meeting
Faculty can begin their office hours meeting by clicking the link in their course or by starting a meeting in the Zoom app.
IMPORTANT: Make sure you are signed into your Zoom account once you have clicked the link or you will be a participant not the host!
Alternatively, faculty can start a meeting from the Zoom app on their computer.
Step 1: Click the Meetings tab in the Zoom app on your computer.
Step 2: Locate and click on the meeting in the left-hand panel.
Step 3: Click Start.
Enabling the waiting Room During a Meeting
During office hours, enabling the waiting room adds a layer of security that can prevent interruptions when meeting with a student!
To enable this feature at the start of the meeting, open the participants window.
Then click the menu icon (...) and select enable waiting room.
