1. Students who are marked with an INC as their semester grade are given the chance to complete the course and be given a numerical value.

2. An INC remark can be completed within two (2) semesters or 1 school year immediately after the semester it was encoded. After a year that the INC remark is not completed, it will automatically be marked with a FAILED grade of 70. A requisite subject cannot be enrolled if the pre-requisite subject is marked INC or failed.

3. Students are expected to have accomplished the deficiency before processing the completion form.

4. If the completion is already lapsed, do not settle the completion fee. Completion payment doesn’t mean that the request will be automatically approved. The approval is subject to the recommendation of the Dean and evaluation of the College Registrar.

5. Student must download a copy of completion form from the Registrar webpage or get the form at the Registrar’s Office.

6. Fill out the form. Make sure that all necessary details must be properly indicated. (Student has to confirm with the subject teacher that s/he has already completed/submitted the requirements for completion) 

7. Once permitted, pay the completion fee of 300php. Indicate the receipt number and signature from the cashier. Submit the accomplished and paid form to the Subject Teacher.

8. The faculty will endorse the accomplished completion form with the completion semestral grade to the Program Head

9. Once approved, the Program Head will endorse the completion request to the Dean and the Dean will recommend the approval to the Registrar.

10. College Registrar will receive and check, and approve the completion request. The authorized staff will encode the grade.

11. The staff must inform the student of the status of the request. The student must secure a copy of the accomplished form with complete signatories.

1. Students who missed the major term examination may apply for a special examination with a valid and excusable reasons only.

2. Get a Special Examination Form (SPEF) from the Office of the College Registrar. Filing must be done onsite.

3. Students may be allowed to take special examination once the student submit the SPECIAL EXAMINATION FORM, approved by the Vice President for Academics and Research (VPAR), and pay P150.

4. Special examination payment exemptions maybe granted with the following reasons:

1. Illness/disease with duly verified and certified by the school physician;

2. Other circumstances beyond the student’s control such as family emergencies, fire, flood, and other similar fortuitous events.

5. The schedule of special exam should not go beyond the schedule of the succeeding major examination (prelim or midterm).

6. For missed final examination, the schedule of special examination shall not be beyond the last day of encoding of final grades.

7. All exemptions should be accompanied by supporting documents / proof and are subject to the assessment of the College Dean and VPAR.

8. In the event that student still missed the schedule of his/her special examination, student must consult the College Dean for further possible actions.

9. Must be filed/applied at least two (2) working business days before the schedule/date of the major examination.

10. Please ensure that the procedure outlined in the form is followed and that all required fields and signatories are completed.

11. Filing of special examination form is on a per subject basis.

1. Students who intend to drop from officially enrolled subjects beyond the enrollment period may apply for a Dropping of course.

2. Get a Dropping Form from the Office of the College Registrar. Filing must be done onsite.

3. Dropping of courses beyond the enrollment period is allowed but it will be recorded and will incur charges (computation c/o Finance) 

4. Dropping of courses before the midterm examination is allowed but fees will not be refunded.

5. Students who drop the courses after the last day of midterm examination as per Academic Calendar shall then receive a failing grade.

1. Students may request for ID replacement due to the following reasons:

1. Lost 

2. Change of Information

3. Destroyed/Dilapidated

2. Duplication or extra copy of ID is strictly prohibited.

3. Student must download a copy of ID Replacement form from the Registrar webpage.

4. Fill out the form. Attach the required documents or surrender the previous ID as stated.

5. Pay the ID Replacement fee of 350php and indicate the Receipt number in this form.

6. For LOST ID, you have an option to secure a notarized affidavit of loss inside the campus. Go to the Human Capital Management Office. You can also seek a notary public outside. Make sure to provide the accomplished form. 

7. For change of Information and dilapidated IDs, the current ID must be surrendered to OCR.

8. Submit the accomplished form and other documents to the Registrar’s Office.

9. The Registrar staff in-charge shall indicate the date of release of the new ID.

10. While waiting for the release, the student can use the temporary gate upon entry (lower portion of the form serves as the temporary gate pass) No temporary gate pass, no entry.

1. Students who wish to use a vacant classroom for extracurricular and co-curricular activities may request to reserve a classroom. 

2. Classrooms that have original class schedule cannot be requested and cannot requested to transfer the existing class schedule. Class schedules are the utmost priority of the classrooms.

3. Room schedule/usage must be from 7:00 am to 6:00 pm only.

4. Please be reminded that room reservations must be made at least 3 working/business days before the requested room schedule and during office hours. Requests made beyond office hours will be accommodated on the next business day.

5. For specific items/equipment, a separate request must be submitted to Administrative Directorate or IT Department.

6. The requestor will be held liable for any loss, damage, or destruction occurred during the period the room is reserved. 

7. Provide the Administrative Directorate an approved copy of the reservation form.

(To be initiated and completed by the student)

1. The Withdrawal application is applicable to the ff:

1. A student who intends to drop all officially enrolled courses and will transfer to another institution.

2. A graduate who intends to enroll to a graduate program in another institution.

2. Read and understand thoroughly the Withdrawal Policy before completing the Student Withdrawal Form.

3. Download the Withdrawal form from the Registrar webpage or get a copy from the Registrar’s Office. Accomplish all fields in the form.

4. Fulfill all the clearances from the different units. Be ready for series of exit interviews.

5. Settle the withdrawal fee of P1,450.00. This payment includes Transfer Credential Certificate (TCC) and Official Transcript of Records (OTOR). 

6. Processing of documents officially starts once the payment has been settled and verified.

7. Take note of the appointment schedule for the release of the Transfer Credential Certificate provided by the assigned Registrar staff.

8. The accepting school must give back the accomplished lower portion of the Transfer Credential Certificate. 

9. The OTOR with remarks copy for the accepting school will be released 10 to 15 business days after receiving the accomplished lower portion of the TCC.

10. The OTOR will be transmitted school-to-school unless the receiving institution indicates in writing (via the TCC) that it may be entrusted to the bearer.

1. Students or graduates may request an update of their information to ensure the accuracy and consistency of institutional records, particularly in the following areas:

a. Name

b. Address

c. Civil Status

d. Other pertinent student information

2. Student must download a copy of Update of Information form from the Registrar webpage or acquire from the Office of the College Registrar.

3. Provide all required details, including your current and updated information, and clearly indicate the reason for the change.

4. Prepare and attach photocopies of valid documents to support your request (e.g., government-issued ID, marriage certificate, court order, utility bill, or other relevant proof).

5. Have the completed form notarized to validate the authenticity of your request. You have an option to secure a notarized affidavit of loss inside the campus. Go to the Human Resources Office. You can also seek a notary public outside. Make sure to provide the accomplished form.

6. Submit the notarized form along with all supporting documents to the Office of the College Registrar.

7. The request will be reviewed, and you will be notified once the update has been completed or if further information is required.