Reimbursement Process

Career and Service-Learning Reimbursement Information

The Career and Service-Learning Program was established to encourage enrolled Mount Aloysius College students and their full- or part-time employee mentors to engage in career and service-learning and conference attendance by defraying some of the costs associated with such learning experiences. Career and service-learning encompasses a multitude of projects and learning opportunities. Please refer to the Career and Service-Learning Project Examples Document. The Career and Service-Learning Committee at Mount Aloysius College offers reimbursements to support faculty in developing career and service-learning based experiential learning projects within their courses. Students can apply for reimbursement totaling $100. Faculty can apply for reimbursement totaling $200 to cover expenses for a class.

Reimbursements can be used for expenses such as supplies, equipment, software, training, communications (publicity, printing, postage, etc.), materials, supplies and travel expenses. As a condition of the reimbursement, recipients must participate in the Career and Service-Learning Symposium in April. Exceptions may apply.

Reimbursement must be approved by several parties (faculty mentor, career and service learning committee chair, and VPAA)

How to Apply for Reimbursement

Gather the following information to complete the Reimbursement Application Form. Reimbursement Application Form - Career and Service-Learning

• Name of Student(s)

• MAC ID#

• Contact Information

• Faculty Mentor's Name and Contact Information

• Title of Project

• Course Title

• Associated Learning Objectives from Course: Identify the learning objectives located on the syllabus for this course.

• Project Timeline

• Name of Community Partner Organization and Contact Information

• Name of the individual to whom funds will be distributed and their contact information

• Project Description (250 words or less)

• Estimated Expenses for the Career and/or Service-Learning Project

• Prepare receipts for reimbursement if necessary

Process for submission with Adobe Sign (preferred method)

1. Complete the Grant Application Form - Career and Service-Learning. You must complete all fields. 

   • • STUDENTS: Carefully type the email of the faculty advisor, the career and service-learning committee chair, and the VPAA in the application. Please see Career and Service-Learning Committee tab on this website for the contact information for the current committee members. Remember to e-sign and accurately type your email on the very bottom of the document. A banner will pop up at the bottom of the form for you to submit the application. This automatically initiates the next step. You will immediately receive an email from Adobe to verify that you initiated the application. Verify the application in your email.  At this point the document is on its way to your faculty advisor. If you do not get a verification email after you sign and submit the document,  please resubmit the form.

     • FACULTY ADVISORS: You may submit a grant application on behalf of your student(s). Follow the steps above. The application will advance to the Career and Service-Learning Committee for approval after you verify it in the email from Adobe.  Once approved by the Career and Service-Learning Committee, it will be reviewed by the VPAA.

     • CAREER AND SERVICE-LEARNING COMMITTEE CHAIR: Verify that the grant application meets the established criteria and that the necessary funds are available. Consult committee as needed. Advance the application to the VPAA for final approval.

     • VPAA: Approve or disapprove the grant application. Advance the application to the Career and Service-Learning Committee Chair.

2.  Once the application is reviewed by all parties. The Career and Service-Learning Committee will notify the applicant(s) of the determination.

   • If NOT APPROVED: Applicants and faculty mentor(s) will be informed of the reasons the application was not approved and recommended actions for approval will be provided if applicable.

   • If APPROVED: The process for reimbursement of funds can begin.

     • Mount Aloysius College Check Request

     • Career and Service-Learning Committee Account Number: 1-10-01-505-5380-66260 

Questions about any part of this program should be directed to the Chair of the Career and Service-Learning Committee - Dr. Stipanovich cstipanovich@mtaloy.edu.