Pre-approval Requests

• Basic conference information (title, sponsoring organization, city and state of conference, start and end dates). 

• A description of the conference/workshop (you can upload a screenshot of the conference/workshop website). Nonpublic school staff should NOT register for the conference themselves. 

• Website link to the conference/workshop registration form 

• If applicable, travel start and end dates

• Names, email addresses, and job titles of participants you want to be registered for the conference

• Cost estimates (only if applicable to your request) for:

  • • Registration Fee

    • Airline flight and baggage fee

    • Taxi/shuttle to and from destination airport

    • Mileage

    • Meal per diem

    • Hotel

    • Anticipated PD materials purchased at conference/workshop 

    • Stipends

• Any additional information needed to register for the conference.  You may have to go into the actual registration form to determine all of the information that is needed.  Information could include:

  • • Member ID/login credentials (including password)

    • Any dietary restrictions

    • Prerequisites

Travel Submission Deadlines

You must submit requests at least 8 weeks in advance for processing.

• Names, email addresses, and job titles of your staff who will be participating in the PD activity

• A PD Budget Proposal Worksheet

Specific questions you will need to answer:

• Please describe the proposed PD activity.  

  • • • • Address the following: the learning and activities expected of the provider/staff; the duties to be performed by the mentor/staff/consultant; types of services provided; how the contractor/provider will deliver the services (e.g., direct instruction, tutoring, workshops, professional learning communities, consultation, observations, online, etc.)

• If the activity is not secular, neutral, and non-ideological, can it be clearly separated so that the district only supports the secular portions of the activity?  If no, this PD request cannot be approved.

• What are the overall goals of the PD activity/services to be delivered? 

  • • • • Goals should show a connection to: the services and activities described above; how the PD activity will impact student learning; how the learning/activities will be shared with the school community

• Describe the methods for evaluating the effectiveness of the services to be provided.  

  • • • • This information must include: what methods (ex: survey, observation, evaluation of student data, etc.) will you use to determine the extent to which you reached your goals outlined above; when a follow-up evaluation will be conducted and by whom

• How does this activity fit into the overall PD plan that has already been agreed upon?

• If the activity involves travel (ex: an out-of-town consultant), is there a comparable resource locally?

If you're submitting a request that includes contracting for services from a third party provider or consultant...

Provide the following information:

• Name, address, email, and phone number of provider/consultant

• Party responsible for signing the contract

• Name and title of nonpublic school staff recommending the contract

• Resume of the consultant OR the credentials of the providing organization

• Any pertinent information regarding the costs of the contract

• Completed Supplemental Supplies and Materials Order Request Form, which you'll upload to the online pre-approval request form

  • • • Includes title and description materials, the number of each material you are requesting, cost of materials

      • This form can also be downloaded within the online pre-approval request form

• A brief statement addressing how these materials will be used