Each student club must have an advisor on record (for athletic team clubs the coach acts as the advisor); this is in addition to the Activities Director who is responsible for overseeing the general student council. Every USB advisor, whether for a specific student club/sports team or the general student council, must be a certificated employee of the district and must be aware of all laws, policies and procedures that affect the student body, including those specific to the district, to ensure they are followed. The advisor will act as a liaison to the faculty, administration, student body and community in matters relating to USB, and keep the principal/school administrator and staff apprised of the organization’s activities.
Advisors are responsible for:
Be a certificated staff member
Ensure club application paperwork is completed and turned in by the deadline
Be present at all club meetings, events, and fundraisers
Ensure the club meets regularly and minutes are taken and approved, and that a copy is forwarded to the USB student council in a timely manner
Ensure that club officers and club members understand the school club bylaws and school policies
Ensure that each club officer understands their duties as a club leader
Ensure that all fundraisers are approved prior to being held
If the club is affiliated with an outside charity or nonprofit organization that will be the beneficiary of fundraising profits, the affiliation must be approved by board of education. All publicity for the fundraiser must state the nonprofit or charity that is receiving the profit.
Ensure all flyers and posters are approved by administration prior to being posted
Ensure any club monetary transactions, such as membership donations or club t-shirt purchases, are collected with the advisor present. The club must record and maintain all money collected and turn in to the Activities Director. The USB bookkeeper will set up an account for the club in the student body account. Never have checks made payable to yourself, or to a student, and never deposit funds in your personal bank account (Absolutely no Venmo or Zelle accounts). Checks should always be made payable to Schurr High School.
Fees and Donations
Under the law (California Constitution 1879), public schools must provide a “free and equal public education.” This means that students enrolled in public school cannot be charged fees for participation in educational activities that are part of the core program of the school. Educational activities include field trips, athletics, and extracurricular on-campus activities such as student clubs. Schools must adhere to the law and ensure that student equity in the educational process is not compromised.
Disbanded/Terminated/Inactive Clubs
Any terminated, disbanded, or inactive club must complete the club application process again during the following school year to be reinstated. No terminated, disbanded or inactive club is permitted to meet for the duration of the year in which they are terminated, disbanded or inactive. No student may claim ownership over any terminated, disbanded or inactive club at any point in time. If a club believes it has been terminated without reason, it may appeal to the administration and the school leadership class for reinstatement.