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LOOKING FOR ANSWERS?
LOOKING FOR ANSWERS?
Luckily, you don't have to look far! Here, learn more about what it means to go through a "Go Live," study up on some of the verbiage surrounding the migration, and manage expectations for the weeks and days leading up to the transition.
Can't find the answer you're looking for? Before you reach out to help desk, try Googling it - Google is great at its own support documentation.
G SUite Preparation Checklist
G SUite Preparation Checklist
- Review all of the migration information below
- Review Switching to Gmail from Outlook
- Sign into your Chrome profile
- Log into Gmail
- Set up your signature in the settings
- Customize the look and feel of your mailbox in the settings
- Navigate to your calendar (through the waffle)
- Customize the look and feel of your calendar in the settings
- Set up your mobile device
- Attend Training
PRE-MIGRATION CHECKLIST
PRE-MIGRATION CHECKLIST
If you have not already reset your password, please do so at your earliest convenience.
If you have not already reset your password, please do so at your earliest convenience.
If you are currently using District email via mobile device, please update your mobile device to work with your new G Suite Account.
If you are currently using District email via mobile device, please update your mobile device to work with your new G Suite Account.
Why? This will help ensure that you receive all new incoming mail after the migration begins.
Do not make large changes while the migration is ongoing
Do not make large changes while the migration is ongoing
- Do not delete messages or organize your mail during the migration.
- Why? This will disrupt the migration and you will have to re-delete any already migrated emails.
Please reconfigure your mobile device to work with your new G Suite Account.
Please reconfigure your mobile device to work with your new G Suite Account.
- Why? This will help ensure that you receive all new incoming mail after the migration begins on the day before Go Live.
Move all needed items out of your trash and to a folder.
Move all needed items out of your trash and to a folder.
- Why? Your Outlook trash will not be migrated to G Suite.
- If you want certain items from your trash to be accessible in your G Suite account, please move them from the trash and into your inbox or another folder.
Move all archived messages you need access to a folder.
Move all archived messages you need access to a folder.
- Why? Your personal archives (PST’s) will not be migrated to G Suite,
- If you want certain items from your archive to be accessible in your G Suite account, please them into your inbox or another folder.
- Please note, your archives may not immediately migrate. Please allow 7 business days for your archives to display in Gmail.
Delete your deleted items/Trash
Delete your deleted items/Trash
- Why? This reduces the size of your work mailbox overall and can help make the migration faster for everyone.
Rename any folders in your inbox that have a / or \ in their name
Rename any folders in your inbox that have a / or \ in their name
- Why? G Suite will interpret the / or \ as a separator and will create two different folders.
- For example, a folder called “Agenda/Minutes” will split into two labels- one for “Agenda” and another for “Minutes.”
If you haven’t already, register for our Training Sessions
If you haven’t already, register for our Training Sessions
- Why? Even if you’ve used Gmail for years as your personal mail tool, we guarantee that working with G Suite in a professional setting will be a new experience.
- There are many features and tricks for tools such as Gmail, Google Calendar, Google Drive that are particularly useful to keep in mind at work.
- We’ve recruited professional Google Trainers to give us customized training based on our culture and workflows.
WHAT WILL MIGRATE?
WHAT WILL MIGRATE?
MAIL
MAIL
- All of your historical mail that is in your active mailbox
- Your personal contacts and any contact groups that you created
- All of your folders and subfolders, as well as all the mail within those folders and subfolders will be migrated into labels and nested labels (which are the G Suite version of folders)
- All attachments that are under 25 MB (and any oversized attachments over 25 MB will be stored in Google Drive)
- Your Exchange signature (only text and HTML)
- Categories will be migrated over as labels and nested labels
- Read and unread status of mail
- Priority mail will be denoted in Gmail by applying “stars” to messages
- Your Exchange Out of Office Settings
CALENDAR
CALENDAR
- All Exchange/Outlook calendar appointments (including recurring appointments) from the past 60 days and future 60 days
- All attendees to calendar appointments
- Sub calendars are migrated over as secondary calendars in G Suite
- Tasks are migrated to G Suite Tasks
- Appointment Reminder settings
- Any internal Shared Calendar Permission (delegation)
WHAT WILL NOT MIGRATE?
WHAT WILL NOT MIGRATE?
MAIL
MAIL
Emails body larger than 25mb
Emails body larger than 25mb
- Email messages over 25 mb, not including attachments, will not be migrated.
Forward or Reply arrows
Forward or Reply arrows
- Gmail doesn’t mark messages you’ve forwarded or replied to with a small arrow icon, like Outlook does.
Images within your signature
Images within your signature
- You can easily add an image into your signature once in Gmail.
Additional signatures
Additional signatures
- Gmail only allows one signature by default, but there is a workaround using a lab called “Canned Responses” in Gmail.
Mail rules
Mail rules
- You will have to recreate these in Gmail as Filters.
Delegated Mailboxes
Delegated Mailboxes
- Please make a note of the delegation settings on your inbox
- Re-share your mailbox once migrated
CONTACTS
CONTACTS
- Shared Contacts
CALENDAR
CALENDAR
- Calendar attachment
- Delegated calendars
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