Embedded Files
Expensify & Reimbursements
Expensify & Reimbursements
This system is only used for reimbursements associated with:
Allowable costs listed Program Expense Section below
Travel cost outlined Travel Policy & Reimbursement Section below
Meals outlined in the Meal Reimbursement Policy Section below
Reimbursements submitted that do not align with either of these policies will not be reimbursed.
Advisers should submit the receipts by the due dates outlined on the College Adviser Calendar. Any reimbursements not submitted within the month they occur will not be reimbursed.
For example, if expenses occurred in February and the adviser submits a
reimbursement report in March, the money will not be reimbursed.
Additionally, it is the responsibility of the adviser to ensure the Expensify
report is submitted and any reports that have been kicked back are
addressed and resubmitted within 48 hours. If this procedure is not followed,
reimbursement will not be issued.
REMINDER: All Expensify notifications are sent to your personal email.
REIMBURSEMENT: If you don't receive your reimbursement within 5-7 business days, please reach out to the program assistant via Slack.
Allowable Costs
Allowable Costs
Advisers have $200 that can be used to purchase items identified on the Allowable Cost list included in this Allowable Cost Overview Document. If the items are not on the list, advisers are expected to submit the Allowable Cost Exception Form and the program assistant will review to determine if the purchase can be approved. Please do not purchase the item prior to the approval as we may not be able to reimburse you if it's considered an unallowable cost.
Travel Policy and Process
Travel Policy and Process
Members can use their own vehicle to travel to/from in-personal professional developments in Lansing. If members would prefer to use a rental vehicle through the MCAN Enterprise rental account, they must reach out to the program assistant (Trish is filling this responsibility right now) at least two weeks prior to the date of travel.
Additionally, some members may request approval to use public transportation (bus/train) due to driving limitations. In this instance, if the accommodation request is approved the program would reimburse for the bus/train ticket. In this case, the member should reach out to the program assistant (Trish is filling this responsibility right now) at least two weeks prior to the date of travel.
The program assistant will hold weekly, optional office hours.Members can attend these optional meetings to navigate approval for public transportation and/or to navigate renting a vehicle. The rental vehicle reservation must be made by the program assistant.
Please refer to the visual depicted below to determine if MCAN can reimburse for local travel:
Hotel Lodging
Hotel Lodging
AdviseMI will provide hotel rooms for advisers based on the following:
Meal Reimbursement Policy
Meal Reimbursement Policy
Please refer to the table below to see when you are eligible for meal reimbursement associated with required program for PD.
If you are eligible for meal reimbursement, you are required to submit your itemized receipt to expensify by the due dates listed on the Adviser Calendar. Your reimbursement for eligible meals will reflect the cost listed below:
Breakfast - $10
Lunch - $15
Dinner - $25
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