Here is helpful information for time sheets received. If you have any additional questions, please connect with your supervisor, the staff member turning in the time sheet or even Payroll. We are here to help!
Things that should be recorded on every time sheet:
Account code listed (budget where this will be paid from)
A pay rate (per diem, meeting rate, other?)
Description (what is the sheet being paid for)
Time worked - (like punch in and out)
Date - (when the work was)
Total hours & Total pay (confirming what should be paid and what has been approved)
Signature of the supervisor (confirming at the end that all information listed is correct)
***All this information is helpful to process time sheets. Please have all this information listed before sending the form to Payroll Department.
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How do I know if it is building budget, district funds or Spec Ed?
Your supervisor will know if your building budget will be covering for this additional time or you can ask the employee who approved the additional time to be worked.
If it is not building funds, what account code do I list?
Please ask the employee (who is turning it in this time sheet) who approved additional worked time. This will help you figure out what department is paying for their extra time worked and who you should send this time sheet to.
***Payroll can't pay out of a fund 10 e ... 310...~ (budget account of 310 people services or 440 supplies) payroll needs to be paid from a salary account. Usually 10 e ... 118...~! (unfortunately these accounts you can't see or budget)How do I determine the pay rate? Is it the same for any extra hours, meetings, etc.?
The handbook is a great resource for Pays. (Teacher meetings are usually $22 per hour. But, Teacher in Classroom or Recess coverage is a different pay rate.) For Support Staff, pay rates are most likely their hourly per diem (or the employee has clocked additional hours within Skyward True Time Timesheet). Before submitting a timesheets, please confirm with supervisors the correct pay rate is listed on the form.
There are multiple time sheets that I receive, which ones should I be using?
Employees may have all kinds of timesheets, but we recommend staff use the most updated sheets that are supplied by Payroll and Special Ed Department, since these forms are updated year to year.
Fiscal Services Google Site, Payroll is where to find most updated time sheets for Payroll. You will find on this site:
Extra Pays, Meetings and Teacher in Classroom forms
Special Ed has specific time sheets for Spec Ed related matters. Please reach out to Spec Ed Department for their specific sheets.
IEP Form = timesheet related to IEP meetings (IEP/504/ILP).