Background Check Procedure
Fidelitec link: Background Check
The teacher or staff member will give this link to the volunteer once they have expressed interest in volunteering. The following explains the difference between visitor and volunteers:
Visitors: This family member will come into the classroom only once or twice throughout the school year to participate in a supervised classroom activity. (i.e. classroom party, reading/math circle, lunch with student in the cafeteria). A background check is not needed for this.
Volunteers: This family member is visiting the classroom on a regular basis (i.e. once a month or weekly). The volunteer may work with students one on one in the classroom, hallway, library, etc. These volunteers must have a background check completed.
Field Trip Volunteers: Any family member who chaperones a field trip must have a background check completed.
Once a background check is completed and approved, it lasts for five years. It’s important that we know who is a visitor or volunteer, as it costs the district money each time we complete a background check.
After the family member has notified the teacher or staff member that they will be regularly volunteering or attending a field trip, it’s up to the teacher or staff member to verify in Infinite Campus that the background check has been completed and approved.
How to check in Infinite Campus: click on search bar at top left, type-”all people”, search person’s last name, select from the drop down menu, scroll to bottom of screen, background check will be marked “yes” or “no”.
“No” means that person is not able to volunteer.
If box is blank, a background check has not been run.
“Yes” means the background check is complete, any dates prior to 12/31/2018 will need a new background check.
If the volunteer does not appear in an IC search, please indicate in the Volunteer Background Check sheet so we have a record of them in a separate document. Employee Services will try to provide updates within 72 hours, but it could take up to 2 weeks to get results back. Employee Services is notified when the background check is complete through Fidelitec.
Please do not direct parents to Employee Services with questions regarding if their background check is done or if they can volunteer. All of these types of inquiries should be coming from building administrative offices. Not all employees/substitutes in our district need to complete a background check because they have already done so by MCPASD or Teacher’s On Call. Our goal is to do one background check per parent every five years (not per building or classroom).
Please let Alicia Armstrong know if you have any questions.
aarmstrong1@mcpasd.k12.wi.us
608-829-9068