Substitutes

Application

Substitute applications are processed from July 1 through February 1.

Click Here to apply and see daily rates information.

See the Applicants - Employment section for application process information.

Go to Tips & Troubleshooting section for most common application issues questions.

Badge

Substitutes must wear their ID badges to every assignment. Badges are issued at the new substitute orientation. 

Please contact substitute@mckinneyisd.net for assistance.

Benefits

Substitutes are eligible to enroll in the McKinney ISD health insurance offered through TRS-ActiveCare.

Substitutes enrolled in health insurance are responsible for the full premium. First full premium payment must be submitted at the time of enrollment. Premium payments for subsequent months are due by the 15th of the month prior to the month of coverage.

For detailed information Click Here to access the Substitute Handbook (at the bottom of the Substitute Opportunities page)

For further assistance, please contact benefits@mckinneyisd.net.

Calendars (Payroll, Academic)

Click Here for the  Calendars webpage.

Click Here for the 2023-2024 Sub Pay Calendar.

Click Here for the 2023-2024 Academic Calendar.

Direct Deposit Form

The direct deposit form is processed by the Payroll department, and it is available at https://www.mckinneyisd.net/business-finance/ in the Payroll Calendars & Forms section.

A form is completed at the time of hire. A new form is required to request changing the financial institution for payroll direct deposit. 

For assistance, please contact payroll@mckinneyisd.net.

Email Account - Add to Smartphone

Click Here to see step-by-step instructions to add your MISD email account to your smart phone.

Remember to check your MISD email AT LEAST WEEKLY, so you don't miss the information and notifications sent throughout the school year and summer.

Email Account - Blocked Messages

Click Here to see instructions on managing blocked emails.

Remember to check your MISD email AT LEAST WEEKLY, so you don't miss the information and notifications sent throughout the school year and summer.

Log In

MISD uses a Single Sign On (SSO) for all MISD programs (email, TCP, Vector, ESS, etc).

Follow the steps below IF:

• you cannot log into MISD websites or programs, or 

• your MISD password expired.

1. Go to www.mckinneyisd.net

2. Click on the SSO link (upper right corner)

3. Log into SSO using your MISD ID# and password. *TYPE IN your information; DON'T use the auto-fill).

4. If your password needs resetting, you will be prompted to do so.

5. Use that new password to log into MISD programs.

If the SSO login page does not prompt you to update your password, and you continue to get the "invalid credentials" message, please contact the MISD Technology Help Desk for assistance at support@mckinneyisd.net or 469-302-4048.

Handbook

Click Here to access the Substitute Handbook (at the bottom of the Substitute Opportunities page), for information on the following topics.

GENERAL INFORMATION  Pages1-6
Calendar
Campus Contacts
Substitute / School Hours
Inclement Weather
EMPLOYMENT  Pages 7-13
Employment Requirements
TRS Credit
Work Requirements
Required Employee Training
TRS Retirees
Substitute Evaluations
Removal from the Substitute System
Changes to Assignments
Cancellations of Assignments
Reactivation Process
Separation Process
Job Descriptions
COMPENSATION AND BENEFITS Pages 14-17
Daily Pay Rates and Payroll Information
Health Insurance
Workers’ Compensation
DUTIES AND RESPONSIBILITIES  Pages 18-24
Responsibilities of a Substitute
MISD Board Policies
Dress Code
Prohibited Items
Tips for Classroom Management
The Art of Enforceable Statements
SCHOOL SAFETY  Pages 25-26
Visitors
Release of Students
Accidents In / On School Property
Student Illness
Fire, Emergency Drills, and Lockdown Procedures
SUBSTITUTE EVALUATION FORM  Page 27 

Long Term Assignment

Substituting long-term is defined as fifteen (15) or more consecutive days in the same assignment.

Maps

Click Here for the District Map with addresses and phone numbers (update including Frazier ES coming soon).

Click Here for the Attendance Zones and Maps webpage.

Name Change

Name changes are processed by the Payroll department. Please contact payroll@mckinneisd.net for details.

Paycheck - Discrepancies

For question regarding paycheck discrepancies, please contact FIRST the campus substitute coordinator.  

AFTER confirming with the campus that all the information for the assignment in question is correct in TimeClock Plus (TCP), contact Payroll (payroll@mckinneyisd.net) for review.

Paycheck - Statement

Substitutes must sign up for payroll direct deposit. The Payroll department issues Direct Deposit Notifications via email every pay date and it includes check details in a password protected attachment. 

The notifications are sent to substitute's MISD email address with the subject line "Attached is your direct deposit advice".

Pay Scale and Schedule

Click Here to access the pay scale and schedule (at the bottom of the Substitute Opportunities page)

Substitutes are paid twice a month, on the 15th and the last day of each moth.

• Assignments worked between the 1st and 15th of the month are paid on the last day of the month. 

• Assignments worked between the 16th and last day of the month are paid on the 15th of the following month.

Returning Substitutes - Reactivation

Current substitutes returning the following school year MUST complete the reactivation process. 

All substitutes received an email with information and instructions to complete the following:

• LORA - Letter of Reasonable Assurance

• Handbook receipt acknowledgment

• Vector compliance training

Current substitutes who don't complete the reactivation process by the established deadline are terminated, but may be welcome to reapply.

For detailed information Click Here to access the Substitute Handbook (at the bottom of the Substitute Opportunities page)

For assistance, please contact substitute@mckinneyisd.net.

Resignation

Click Here to see step-by-step instructions to submit a resignation.

SSO - Single Sign On

McKinney ISD implemented the use of a Single Sign On (SSO) system to reduce the number of passwords that staff, students, and parents had to create and remember to log into different MISD applications.

SSO allows staff, students, and parents to log into MISD applications with their MISD network User ID and Password.

Tax Information (W4, W2)

W4 Form - The Employee’s Withholding Certificate is the form the district needs to withhold the correct federal income tax from your pay. This form is handled by the Payroll department, and it is available at https://www.mckinneyisd.net/business-finance/ under the Payroll Calendars & Forms section. For assistance please contact payroll@mckinneyisd.net. 

W2 Form - The Wage and Tax Statement is the form that reflects an employee's income earned and taxes withheld from the prior year to be reported on the employee's income tax returns. The Payroll department issues electronic W2 forms for each employee by the end of January and delivers them via email. 

W2 forms are also available through Employee Self Service, under the Pay/Tax Information tab, by clicking on W2, selecting the Year, and clicking on View W2 Image.  Click Here to see the a step-by-step guide to view and print your W2 form.

For assistance please contact payroll@mckinneyisd.net. 

TCP (TimeClock Plus) - App Download

Click Here to see the 4-step guide to download the TCP MobileClock App.

Timesheet - in TCP (TimeClock Plus)

Click Here to see step-by-step instructions on how to manage your timesheet in TimeClock Plus.

Timesheet - in the TCP MobileClock APP

Click Here to see step-by-step instructions on how to manage your timesheet in the TCP MobileClock App.

Verification of Employment

payroll@mckinneyisd.net – for verification of employment that includes detailed salary information.

hr@mckinneyisd.net - for verification of employment with base salary only.

Workers' Compensation

McKinney ISD employees, including substitutes, who are injured while working, should report the injury to the campus nurse before leaving for the day. If the campus nurse is not available, employees may reach out to Heather Davidson, HR Specialist – Leave/Workers’ Compensation at 469-302-4102 or hdavidson@mckinneyisd.net. 

Employees should report injuries even if medical treatment is not required.

Information and forms/documents (Work Related Injury Employee Checklist, Workers’ Compensation Alliance Treatment Locations) are available at https://www.mckinneyisd.net/human-resources/benefits/. 

For more details Click Here to access the Substitute Handbook (at the bottom of the Substitute Opportunities page)