Manchester Township PTA

every child. one voice

About the Manchester PTA

  • The Manchester PTA is the Manchester Parent, Teacher Association. We are a not for profit organization of Parents, Teachers, Adult Children, Caregivers, Seniors, Business Owners and more.
  • We are the adults who live and work in Manchester, that want a positive educational experience for the children of Manchester.
  • We are one PTA that serves all the schools in Manchester from the elementary to high school level.
  • We strive to make the education of our children more effective, cognitive and fun. The PTA partners the high quality education that the students receive with reinforcing programs that help to enhance the learning experience.
  • The Manchester PTA also provides the children with opportunities to put their learned skills to work in some unexpectedly fun ways.
  • Becoming a PTA member has never been more fun!

2019-2020 Executive Board

President: Melissa DiDia

Treasurer: Laura Citta

Recording/Corresponding Secretary: Kathy Mango

Co-VP’s High School: Kelly Dunckley; Deb Neuman

VP Middle School: Barbara Czarnecki

VP MTES: Heather Cramer

VP Ridgeway School: Candice Vreeland

VP Ridgeway School: Christina Lassik

VP Whiting School: Heather Pushkal

VP Regional Day School: Michelle DeSantis

Bylaws & Procedures: Sarita Dodd

Working Together Clipart

It is Nomination Time!

It is time to nominate eligible people for Officer and Chairperson Positions for our upcoming school year! Do you know someone who wants to make a difference in our school community? It is time...

Click here to open the Nominations Flyer 2020

Officer & Chairperson Position Descriptions

Anyone wishing to run ‘from the Floor’ for office must submit their desire in writing. The written notice must be sent to the President, the Recording Secretary and the Nominations Chairperson: 20 days before the May Membership/Voting meeting. Send contact information, position & info. about what makes you best for the position to:

Nominations@Manchesterpta.org. Check our Website www.Manchesterpta.org for Meeting dates.

OFFICERS:

Officer positions are a 2 year term and operate on an alternating year schedule. Please see the Nomination Interest Form for offices currently up for election.

President

The President prepares for and presides over all meetings, serves as an ex-officio member of all committees except the nominating and audit committees, approves all expenditures prior to disbursement, represents the association and is a liaison between the school, township and PTA. The President helps to lead the association in its objectives, creates Agendas, file for all appropriate paperwork for the district, county, state and national organizations. He/She should be objective, organized, personable and diplomatic, have a good understanding of general PTA operations and must have served on the PTA Board for a minimum of 2 years.

Treasurer

The Treasurer keeps a full and accurate account of receipts and disbursements; makes disbursements as authorized by the President and/or Executive Committee, in accordance with the budget adopted by the Board of Directors and voted upon by the General Membership. The Treasurer constructs an annual report of the financial condition of the Manchester PTA, chairs the Budget Committee. The Treasurer presents a treasurer’s report at each meeting of the Board and General Members. The Treasurer is the custodian of the PTA checkbook, has checks and vouchers signed by two (2) persons (the Treasurer and one other designated Officer), ensures that the requirements pertaining to the office of treasurer have been fulfilled, which may include but are not limited to the filing of the appropriate Federal Tax Return (IRS Form 990N, 990EZ or 990). He/She must be organized, personable and diplomatic, have a good understanding of finance and financial operations and either be recommended by a past or present PTA Board Member or be a CPA.

Vice President

The Vice Presidents assists the President in carrying out the duties and objectives of the PTA, assumes the duties of the President in his/her absence. The Vice President is a liaison between the school, parents and the PTA, represents their school in presenting their specific needs to the PTA, seeks programing and fundraising ideas for their school population. He/She flyers schools with approved notifications, oversees programs, represents the PTA at public functions, takes pictures of PTA events and attends monthly PTA meetings and events.

Secretary

The Secretary is responsible for taking the notes/minutes at every meeting both Board Meetings, General Membership Meetings and Special Meetings. The Secretary types up, prints out and logs approved Minutes and Agendas, schedules meetings on behalf of the PTA, sends out approved correspondence in the form of email, postal mail, telephone calls, and faxes, reports all incoming correspondence to the Board and General Members. He/She verifies the financial statements and treasurer reports for accuracy. The Secretary (Secretaries) must be organized, friendly and willing to attend various meetings with the President.

Chairpersons:

CHAIRPERSON POSITIONS IN EVERY SCHOOL ARE A 1 YEAR TERM. Therefore, ALL CHAIRPERSON positions in every school are open for nomination.

Book Fair Chairperson

The Book Fair Chairperson is responsible for the booking, setting up, running, reordering, packing up and financial reports of the Book Fair. The Book Fair Chairperson should become familiar with the reading interest of the students in the school and seek materials that represent those interests at the Book Fair. He/She is responsible for creating and distributing approved flyers, contacting and scheduling volunteers and handling of the finances for the event. The Book Fair Chairperson develops a good rapport with the Media Center and supplies him/her with books of student interest. The Book Fair Chairperson is asked to attend 4 meetings a year to report to the PTA Board and General Members readiness prior to the and follow up after the Book Fair event. He/She also obtains and distributes interesting and appropriate books for the children (Book Giveaway). He/She must be organized, personable and patient, have a good sense of money, be reliable and have some computer skills.

Box Top Coordinator

The Box Tops Coordinator is responsible organizing, informing and encouraging participation in the Box Tops program at their school. The Box Tops Coordinator collects the Box Tops and prepares them for submission prior to the appointed deadlines and presents the school with the funds provided from Box Tops, making sure to keep a copy of the check information. The Box Tops Coordinator reports the amount of funds collected for the school each year, the contest run and the winners of the contest. He/She encourages continued participation through approved flyer communication during the school year and just prior to the summer months (for continued collection).

Bylaws Chairperson

The Bylaws Chairperson assists the President and Board of Directors in carrying out the duties and objectives of the PTA by learning and providing information on the rules and regulations set forth by the local, state and national PTA’s. The Bylaws Chairperson helps to provide and maintain the framework for the operation of the local PTA through the proper execution of its Bylaws and Standing Rules. He/She is required to be at every meeting of this organization and attend various training provided by this local, the state and/or national PTA. He/She must be organized, detail oriented, personable and patient, diplomatic, and should enjoy attending training, learning, following rules, and communicating with a variety of people. The Bylaws Chairperson also sits on the Executive Committee of this PTA.

Gift Auction Chairperson(s)

The Gift Auction Chairperson is responsible for researching and booking an appropriate venue for the annual Manchester PTA Gift Auction, planning the gift and donor campaign, recruiting and organizing volunteers, keeping record of obtained gifts and donors, creating and supplying guests with tickets, creating and printing programs, creating Gift Auction themes, suggesting Gift Auction fundraising incentives, fundraising, coordinating publicity, overseeing the presentation of gifts and decorations, and working with the various schools and community to ensure a successful event. The Gift Auction Chairperson is asked to attend the PTA Board and General Members meetings to report on the current status of the Gift Auction and Gift Auction efforts. The Gift Auction Chairperson(s) represents the PTA and its interest at all public functions and takes opportunities to promote PTA involvement. The Gift Auction Chairperson(s) should strongly believe in the mission and goal of the PTA, be highly organized, personable, passionate, energetic, artistic, creative, ingenious and have meticulous record keeping skills.

Holiday Shop Chairperson

The Holiday Shop Chairperson is responsible for the booking, setting up, running, reordering, packing up and financial reporting of the Holiday Shop. The Holiday Shop Chairperson should become familiar with the shopping interest of the students in the school and seek materials that represent those interests at the Holiday Shop. He/She is responsible for creating and distributing approved flyers, contacting and scheduling volunteers and handling of the finances for the event. The Holiday Shop Chairperson develops a good rapport with the office staff and communicates needs and plans with them. The Holiday Shop Chairperson is asked to attend 2 meetings a year to report to the PTA Board and General Members readiness prior to the and follow up after the Holiday Shop event. He/She must be organized, personable and patient, have a good sense of money, be reliable and have some computer skills.

Legislative Chairperson

The Legislative Chairperson attends meetings that pertain to the education of our districts children and parents. These include but are not limited to attending Board of Education Meetings and Towns Council Meetings, State Legislative Conferences and/or Workshops. The Legislative Chairperson would then comprise a brief report on pertinent information obtained and share this information at both Board and General Membership Meetings. He/She should enjoy the government workings, attending meetings and being the eyes and ears of the community.

Membership Chairperson

The Membership Chairperson is responsible for encouraging the membership in the Manchester PTA, planning membership campaigns, recruiting and enrolling new members, keeping record of current membership, providing each member with a PTA membership card, suggesting membership incentives, applying for county, state and national Membership Awards, providing each Vice President and corresponding Chairperson with a list of Member volunteers for their school and their specific event. The Membership Chairperson is asked to attend the PTA Board and General Members to report on the current status of membership and membership efforts. The Membership Chairperson represents the PTA and its interest at all public functions and takes opportunities to promote PTA Membership. The Membership Chairperson should strongly believe in the mission and goal of the PTA and strongly believe in membership. He/She must be organized, personable, passionate, energetic, and have some computer skills.

Programming & Events Chairperson

The Programming & Events Chairperson should be organized, personable and patient, and should enjoy doing internet research, communicating with a variety of people via email, letters and phone calls and is responsible for:

Programming - researching and booking appropriate programs to bring to each of the school levels, coordinating with each school and vendor to acquire feasible dates and interest in the possible program. He/She facilitates the booking of the program, providing the PTA President with all contracts for signing. He/She sends out reminders to each Principal, Director or person in charge, VP’s, PTA President, Publicity and Treasurer of events coming to the facility.

Events - facilitating the execution and smooth running of the PTA agreed upon events to bring to the school and/or community. He/She will work closely with the President, Vice Presidents and Board Members to coordinate each event such as Cocoa Day, Candy Bar Bingo, Pie in the Face & Prom Basket Giveaway at the High School, Ice Cream Social, etc.

Publicity Chairperson

The Publicity Chairperson is responsible creating PTA media in various forms. He/She should be organized, personable, have a way with words and have a good working knowledge of graphic design, and various social platforms. He/She is responsible for maintaining the internet & Social Media presence of the Manchester PTA. He/She creates and/or maintains (self or through subcommittee) the Manchester PTA website, Facebook, Twitter & Instagram accounts. Is responsible for creating flyers when needed and submitting to the appropriate Committee Chairperson and the PTA President for approval. Responsible for posting approved flyers and information that is in line with the mission and goals of the PTA, and monitors the social media cites for appropriate content.

Web Master - The Web Master is a subset within Publicity and (self or through subcommittee) maintains the server and electronic archives. The Web Master creates, updates and manages email and email addresses for officers and chairpersons, researches and creates forms, folders and archives to innovate, maintain and streamline the official workings of the PTA. Archives outdated information, reports, forms, programs, pictures and other forms of media for the purpose of creating and maintaining PTA history. He/She must have a very good working knowledge of various computer platforms, be very organized, and should enjoy doing internet research, maintaining servers, emailing and making phone calls.

Scholarship Chairperson (High School)

The Scholarship Committee chairperson creates or modifies applications and cover letters (describing each scholarship Excellence By Example and Believe and Achieve) for the two different types of PTA scholarships. They must provide these scholarship applications to the Guidance Department at the High School. After scholarship applications deadline date, the chairperson assembles a committee to select the recipients of each award. The Chairperson prepares packets of essays for each Committee Member to read and vote upon. He/She also schedules applicant interviews where students go before the Committee. In late April/early May winners are chosen and the Guidance Department is notified of who the winners are. He/She attends Senior Scholarship Night (late May) to present the awards. The chair will also communicate with the PTA along the way, providing updates about the progress through these steps.

Sunshine Chairperson

The Sunshine Chairperson brings happiness to each of the school levels. The Sunshine Chairperson provides cards of congratulations or condolences to teachers/administration/staff in our district, creates signs and invitations for sunshine functions. He/She coordinates and shops for the Teacher Appreciation Baskets, Teacher of the Year Gifts, Sweet Treat Day and the Volunteer Dinner. The Sunshine Chairperson develops a good rapport with school staff and periodically contacts school secretaries for sunshine developments. The Sunshine Chairperson maintains contact with the PTA Vice Presidents to stay informed on sunshine developments and reports his/her sunshine activity at Board and General Membership meetings. He/She must be organized, personable and friendly, and should enjoy doing kind things for others.

Visiting Author Chairperson

The Visiting Author Chairperson is responsible for researching and booking an appropriate Author to bring to each of the school levels, coordinating with each Visiting Author Coordinator to acquire feasible dates and interest in the possible Author. The Visiting Author Chairperson is the liaison between the Visiting Author Coordinators, the schools and the PTA. The Visiting Author Chairperson develops a good rapport with the Media Center Specialist, Principal, staff and develops a good working knowledge of student interest to help guide them in author selection. He/She should be organized, personable and patient, and should enjoy doing internet research, emailing and making phone calls. The PTA Visiting Author Chairperson is in regular contact with her/his Visiting Author Coordinator to gather information on Authors of interest that are being pursued by the Coordinators to present to the PTA Board of Directors for approval. The Coordinator will be in contact with the Visiting Author Chairperson, author and school on a regular basis to ensure that all deadlines and criteria are met. She/He will remind schools of arrival dates, author needs, supply the school with information packets when needed, arrange for hospitality, fill out all needed paperwork for use of space and seek follow-up feedback. She/He will present all contracts to the PTA President for signing and remind the PTA Treasurer of all payment dates. Finally, she/he will carry out the duties of those Coordinators who can not successfully fulfill their duties.

Visiting Author Coordinator (1 each - Elementary, Middle, High School)

The Visiting Author Coordinator is responsible for researching and arranging booking details with an appropriate Author to bring to their particular school level. He/She should be organized, personable and patient, and should enjoy doing internet research, emailing and making phone calls. She/he must have and/or develop a good rapport with the Media Center Specialist, Principal, high school staff and obtain a good working knowledge of student interest. This will help to guide The Visiting Author Coordinator in appropriate and exciting author selections. The Visiting Author Coordinator will find an Author of interest, research to determine probability, availability, student interest, and budget appropriateness. Once all criteria has been satisfied, The Visiting Author Coordinator will contact the PTA Visiting Author Chairperson and provide them with all gathered information to present to the PTA Board of Directors for approval. The Coordinator will be in contact with the Visiting Author Chairperson, author and school to acquire feasible dates and Principal approval for the possible Author. The Visiting Author Coordinator shall be the liaison between the Author, the school and the PTA.

Manchester PTA - Officer & Chairperson Position Descriptions

Anyone wishing to run ‘from the Floor’ for office must submit their desire in writing. The written notice must be sent to the President, the Recording Secretary and the Nominations Chairperson: 20 days before the May Membership/Voting meeting. Send contact information, position & info. about what makes you best for the position to:

Nominations@Manchesterpta.org. Check our Website www.Manchesterpta.org for Meeting dates.