notify to submit abstract

5 months before conference

Notify speakers to submit abstract

Alert speakers that they must submit an abstract through the SICB meeting website.

Email both your symposium speakers and the presenters at the complementary sessions to your symposium.

Reconfirm symposium title and symposium number to help presenters submit their abstract to the correct symposium.

Consider sending this email twice, a few weeks and again a few days before the deadline.

SICB will notify you about any presenters who failed to submit by the deadline.

Template email for Abstract symposium speakers

Dear all,

Thank you again for agreeing to present at our symposium [symposium title].

Just a gentle reminder that the deadline [insert date] to submit your meeting abstract is coming up.

Please submit your abstract at the SICB meeting website through the special link for invited symposium presentations. Our symposium is number S[insert number].

The link to the abstract submission website is:

[insert link]

Please don't hesitate if you have any questions and thank you again for your participation.

[I have attached the most recent version of our speaker line-up.]

We are looking forward to your presentation.

Sincerely,

[Your name], on behalf of the Symposium Organizers

[insert organizer names here]

Template for Abstract complementary session presenters

Dear all,

Thank you again for agreeing to present at a complementary session for our symposium [symposium title].

Just a gentle reminder that the deadline [insert date] to submit your meeting abstract is coming up.

Please submit your abstract at the SICB meeting website and select the option 'complementary to symposium [symposium title]. Our symposium is number S[insert number].