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Located at Central Office by appointment only
https://go.oncehub.com/AccountingAPandPayrollAssistance
4 Blonders Blvd
Ledyard Ct 06339
P:860-464-9255 ext 1600
Email: ap@ledyard.net
For questions concerning invoices, purchase orders, or general purchasing questions, email is the best option. Voicemails left for the purchasing department will be answered within 2-3 business days.
OVERVIEW
OVERVIEW
The goal of the Accounting and Purchasing Department is to assist all Ledyard Public School employees in the proper purchasing, accounts payable, and receiving practices to be in not only compliance with the Ledyard Board of Education policies, but in compliance with all Board of Education and LPS vendors.
Our goal is to streamline the purchasing process and accounts payable process so that we can get the supplies needed to those who need them in a timely manner. Also, ensuring that our vendors are cared for to ensure lasting relationships.
ORGANIZATION
ORGANIZATION
Purchasing for all District departments are done through the respective purchasing secretaries at the various locations. Each of these departments sends requisitions to the Central Office and the Accounts Payable Clerk reviews all orders to ensure accuracy with the guidelines and rejects or approves based upon set criteria from the Board of Education.
The Accounts Payable Clerk is responsible for ensuring that all requisitions are converted to proper purchase orders and forwarding these to the Accounting and Payroll Coordinator for approval and review.
PURCHASING AND PROCEDURES
PURCHASING AND PROCEDURES
Vendor Lists: The Purchasing Department maintains records of existing and interested and responsible vendors. A New Vendor Application form for materials and services may be printed and submitted to Ledyard Public Schools for consideration in purchase transactions. Applications should be emailed with an introductory cover letter to AP@ledyard.net or mailed to LPS Purchasing at 4 Blonders Blvd, Ledyard CT 06339. Unsolicited, face to face meetings will not be accepted.
PROCESSING ORDERS
Shipment: Shipment must be made to the specific location that ordered the items unless otherwise notified.
Deliveries sent to the Central Office will be held for 24 hours prior to being sent back to the vendor. We will notify the purchasing secretary upon receipt of packages.
All Packages must be inspected within 24 hours of receipt, in the event there is an item missing or broken, Central Office must be notified within 48 hours or a replacement will not be sent.
Billing: The purchase order number must appear on all invoices as well as packing slips that arrive. Also, all invoices must be received in digital format emailed to AP@ledyard.net
Payment: Payment is made to the vendor within 30 days of receipt of product and subsequent invoice. All payments will be made using a check and mailed to the remittance address on file. In the event the remit address for a vendor changes, a new W9 must be received in order to change the address. No checks will be reissued for wrong remit if a new W9 is not on file.
GIFTS AND GRATUITIES
The District maintains a strict policy prohibiting the acceptance by its employees, of gifts and/or gratuities from any supplier or potential supplier.
Click here to place supply orders
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