Distance Learning

For the 22-23 SY KDPS will be returning to 100% in-person learning! This means:

• Zoom will go back to the version with 40 min meeting time limit!

• Teacher gradebooks will default to attendance code of ABS. We will no longer use VIRAB code in 21-22 SY.

Please find below various KDPS distance learning resources for teachers. Please note that this page is still being updated so any process or procedure (ex. around grades or attendance, etc.) is subject to change. Please contact the Data Team (button at bottom of page), your School Leader or Ops Director to double check.

Google

Google Classroom Resources:

• Dummy student account for troubleshooting Google Classroom:

  • Email: studenttest@deltakippster.org

  • Password: WorkHard2020

• Uploading students: https://support.google.com/edu/classroom/answer/6020282?co=GENIE.Platform%3DDesktop&hl=en

  • To locate student emails go to the Systems page and scroll down to "Student Chromebook/Clever Logins".

  • If you would like help uploading students to your Google Classroom add Megan Balla (megan.balla@kippdelta.org) as a teacher/admin in your classroom. Then email Megan to let her know you need help uploading students.

• Adding your Google Classroom to the Distance Learning site: To have your Google classrooms added to the new Distance Learning site for students/families please add megan.balla@kippdelta.org to your classroom as a teacher/admin and email Megan to let her know.

Google Classroom Tutorials

1- Getting Started

• Sign in to Classroom

• Join a class

• Change account settings

2- Creating and Managing Classes

• Add a class

• Add a class resource page

• Invite teachers to a class

• Set class permissions

• Invite students to a class

• Remove a student from a class

• Remove a teacher from a class

• Archive a class

3- Creating and Grading Assignments

• Set up grading

• Create or modify an assignment

• View assignments

• View or update your gradebook

• Grade and return an assignment

4- Communicating with your Students

• Post an announcement

• Email a student

• Share to Classroom from a mobile device

• Additional Google Classroom video tutorials: https://teachercenter.withgoogle.com/first-day-trainings/welcome-to-classroom on creating assignments, adding students, creating a quiz, adding a class, grading.

• Help Articles: https://support.google.com/edu/classroom/?hl=en#topic=6020277

• Google Classroom application integrations: https://edu.google.com/products/classroom/apps/?modal_active=none

  • Directions on how to share KaHoot quizzes to Google Classroom

  • Directions on linking Quizlet to your Google Classroom

  • Directions on adding NearPod lessons to Google Classroom

Google Meet:

For teachers -

For best practices in distance learning, review the Teacher’s Guide to Hangouts Meet.

• For education accounts, only the meeting creator, calendar event owner, or person who sets up a meeting on an in-room hardware device can mute or remove video meeting participants. This ensures student participants can’t mute or remove one another or the teacher. (This automatic restriction is being applied to all education accounts, starting March 19, 2020.)

• When using Meet, participants can turn off their camera to show their profile photo instead. This can improve video meeting quality if internet speed is slow. If audio quality is poor, use a phone for audio instead.

• For large classes, use a live stream instead of having students join an interactive video class meeting. To engage students while live streaming, you can use Google Slides Q&A. Or, you can pre-record a lesson to share later.

• To help students who are deaf or hard of hearing, turn on live captions in Meet. To capture student responses for a recorded class, use Google Slides Q&A.

For students -

• If your mobile device can access G Suite, you can use that device to join a class video meeting.

Clever/ZOOM

Note that for the 21-22 SY Zoom will go back to the version with 40 min meeting time limit!

Clever/ZOOM PD for teachers:

• https://support.clever.com/hc/en-us/articles/360040514352-For-Teachers-How-do-I-use-Zoom-through-the-Clever-Portal-

Clever/ZOOM PD for staff:

• https://support.clever.com/hc/en-us/articles/360041097671-For-Staff-How-do-I-use-Zoom-through-the-Clever-Portal-

ZOOM

ZOOM PD Resources:

• https://zoom.us/docs/en-us/covid19.html

ZOOM Important Security Notes:

• Supervised Account Creation: Students under the age of 18 should not go to www.zoom.us to create an account because (i) they should only be joining Zoom meeting sessions as participants (not separate account holders) through the School Subscriber’s account and (ii) minors are not permitted to create an account per Zoom’s Terms of Service. The School Subscriber’s account administrator (e.g., teachers) should securely and confidentially provide meeting information and meeting passwords to the student users to ensure the school can maintain supervision and control over its student users’ meeting experiences. If students have already signed up for individual accounts, Zoom can assist schools in fixing this.

• In Meeting Security and Controls: The meeting host has a variety of controls they can use to secure their meeting. For more information, visit https://support.zoom.us/hc/en-us/articles/115005759423

  • Lock the Meeting: when you’re in the meeting, click Participants at the bottom of your Zoom window. In the participants pop-up box, you will see a button that says Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password.

  • Expel a Participant: still in that participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick a participant out of the meeting. They can’t get back in if you then click Lock Meeting.

  • Prevent Participants from Screen Sharing: In the host controls, click the arrow next to Share Screen and click

  • Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.

  • Attendee On-Hold: if you need a private moment, you can put attendees on-hold. The attendee’s video and audio connections will be disabled momentarily. Click on the attendee’s video thumbnail and select Start Attendee On-Hold to activate this feature.

  • Disabling Video: Instructors can turn participant video off and request to start participant video. This will allow instructors to block unwanted, distracting or inappropriate gestures on video.

  • Mute participants or Mute All: Instructors can turn mute / unmute participants or all. This will allow instructors to block unwanted, distracting or inappropriate noise from the meeting.

Online Meeting Security Resources

ZOOM Classroom Security Best Practices

• We have turned on a setting so anyone in a KIPP Delta Zoom meeting cannot change their name. This makes it easier for WIRED! to track students if there are any issues that need to be followed up on.

• Teachers now have the ability to lock down specific meetings to ONLY allow KIPP Delta students/staff to attend. Zoom meeting creator should log into Zoom and go to:

  • "Meetings" and select to edit the meeting.

  • Scroll down to "Meeting Options" and check "require authentication to join".

  • Select "Clever auth" from dropdown (see screenshot).

  • Note that if IAs need to join contact the data team (datateam@kippdelta.org) to create them a Clever account.

Google Meets/Hangout

• Schools have the option to contact WIRED! to disable Google Meet/Hangouts for specific schools/grades if needed.

• Prevent students from reusing class meetings—To make sure students don’t rejoin a class meeting after it has ended, Meet code automatically generated by Google Classroom instead of starting a meeting from a Google Calendar event. Even if you reuse the same nickname, participants will not be able to rejoin nicknamed meetings after the final participant has left and the 10-digit meeting code will no longer work.

• To create a nicknamed meeting, use one of the following methods:

  • Use a short link like g.co/meet/nickname.

  • Go to meet.google.com or the Meet mobile apps and enter a meeting nickname in the "Join or start a meeting” field.

  • Use the Meet code automatically generated by Google Classroom

Other Distance Learning Items

Guardian Contact Information:

• Visit the KDPS Reports site. On the "Enrollment Report" navigate to page 6 (with arrow on bottom left corner of report). Filter to see desired students. If phone number or email is incorrect please contact the Data Team or the school's front office for additional contact info.

• Any and all KDPS staff are encouraged to send THIS form to families who need to update their contact info.