Application Documents

1. Photo

2. Study Proposal

3. Recommendation Letter 

■ Must be written about your academic ability by a faculty member (e.g., professor, lecturer, etc.)

■ Must be signed and dated by the faculty member

■ There is no specific format for the recommendation letter, but including the university letterhead will be preferable. 

■ Must be submitted in PDF format

■ If the recommender prefers not to share the letter with the applicant, please email it directly to us at ic-inbound@adst.keio.ac.jp. 

4. Latest  Official Transcript

5. A Copy of Passport

6. Certificate of Health

7. Certificate of Financial Support

■ Must show the following expected cost of your stay, which is at least JPY 130,000 (or equivalent to local currency) per month.

■ Spring semester: JPY 520,000 (JPY130,000 × 4 months)

■ Fall semester: JPY 650,000 (JPY 130,000 × 5 months)

■ Full year: JPY 1,430,000 (JPY 130,000 × 11 months)

The required documents differ depending on who will cover your expenses. 

a) Personal funds

A bank statement or a bank letter with an official letterhead which indicated the 

■ Type of account

■ The current balance

■ Type of currency

■ Your name as the bank account holder

b) Family funds: There are two documents to be submitted. 

1. A "Letter of Support" in English or Japanese that is signed and dated by the family member who supports your expenses.

The letter must indicate the amount of funds to be provided, the duration of the support, and the individual's relationship with you. (SAMPLE)

2. A bank statement or a bank letter with an official letterhead that indicates the type of account, the current balance, and the type of currency. 

The name of the family member providing the support must appear in the bank document. (SAMPLE)

c) Sponsoring organization funds

■ A letter in English or Japanese from the sponsoring organization that indicates the amount of funds and the duration of the award. 

8. COE Application Form

8-a. An Additional Document for the COE Application (IMPORTANT!!)

Applicants who hold nationality from the Philippines, Nepal, or Vietnam are required to undergo Tuberculosis Screening (JPETS) to apply for a Certificate of Eligibility (COE).  

Those subject to this requirement must submit a “TB Clearance Certificate” issued by a Designated Panel Clinic as an additional document for the COE application. 

【Exceptions】

If the residence permit or other documentation issued by the government of the applicant’s place of residence confirms that your current place of residence is outside the target countries or region, you will be exempt from the TB screening. In that case, please submit the following documents instead of the TB Clearance Certificate.

■ A copy of your residence permit or other document proving your current country of residence

■ Residence Permit (Please download the document from here and fill in the necessary information. )

For more information, please refer to “Notice on Japan Pre-Entry Tuberculosis Screening（JPETS）”. 

【Note】

If the TB screening is conducted too early, there is a risk that the "Tuberculosis Free Certificate" will expire by the time we apply for the COE, as its validity is generally 180 days. 

For your reference, we usually apply for the COE in December for the Spring semester and in June for the Fall semester, to comply with the rule that students must enter Japan within three months of the COE issuance date. 

Notes

■ Incomplete applications will NOT be processed.

■ Late applications are NOT acceptable.

■ We may contact the applicants if we require clarification, so please check your email regularly.

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