Embedded Files
Protecting the privacy and security of student records and information is a priority for the Department. The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives parents certain protections with regard to their children’s education records, such as report cards, transcripts, disciplinary records, contact and family information, and class schedules. As a parent, you have the right to review your child’s education records and to request changes under limited circumstances.
DGA is responsible for maintaining and distributing privacy and security resources (e.g., guidance documents, forms, videos, training, and more) to schools, parents, and students. DGA also provides support and training to schools, agencies, and other internal branches with their student privacy needs and questions.
FERPA
Family Educational Rights and Privacy Act
Each year, Hawaii public schools are required to notify parents of their rights under FERPA. These rights are generally broken into four sections. Here is a brief description of FERPA rights:
The right to inspect and review the student's education records within 45 days of the request.
The right to request the amendment of the student's education records that the parent, guardian, or eligible student believe are inaccurate or misleading.
The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the school to comply with the requirements of FERPA.
ParentNotification-ENG.pdfDOCUMENTS
FORMS
Consent for Release or Receipt of Student Records [VIEW]
Institutions of Higher Learning Opt-Out Form [VIEW]
Military Recruiters Opt-Out Form [VIEW]
Student Publication/Audio/Video Release Form (General) [VIEW]
Student Publication/Audio/Video Release Form (Event) [VIEW]
Technology Responsible Use Form (TRUF) [VIEW]
NOTICES & GUIDELINES
FERPA Annual Notice: Directory Information [VIEW]
Institutions of Higher Learning Opt-Out Notice [VIEW]
Military Recruiters Opt-Out Notice [VIEW]
Notification of Rights Under the Protection of Pupil Rights Amendment [VIEW]
Parent Notification & Guide to Student Information Privacy in HI Public School [VIEW]
Technology Responsible Use Guidelines (TRUG) [VIEW]
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