Back to School Info

• Student/Parent Handbook

  • Your one-stop shop for Hawthorne policies and expectations. 

• Kindergarten Families

  • Check out this Kindergarten Countdown Checklist

  • if you haven't done so already, fill out the Transportation Verification Form here ASAP.

  • Don't forget to send in your required medical documents!  Hard copies can be mailed or dropped off at 2301 Clarendon Avenue, or you can email a legible copy to hawkoffice@jefferson.kyschools.us. 

    • • Documents to include: 

        • State Certified Birth Certificate (a copy is fine) 

        • Initial Entry Physical from the pediatrician 

        • Immunization Certificate 

        • Initial Vision Exam - must be from an optometrist/ophthalmologist (screening from a pediatrician is not valid) 

        • Initial Dental Exam 

• School Messenger

  • School Messenger is the phone, email, and SMS messaging system JCPS uses to communicate school cancellations, safety alerts, and other important information to you.

  • Our school utilizes the School Messenger system to deliver important information via text message straight to your mobile phone. We encourage all incoming kindergarten and new-to-JCPS families to opt in to receive text alerts. Please see the link above for how to opt in, or text "Yes" or "Y" to 67587. 

  • Sign up for School Messenger: http://go.schoolmessenger.com

• Class Dojo

  • Classroom teachers will send sign-up information for Class Dojo 

• Parent Portal

  • The JCPS Parent Portal (run by Infinite Campus) allows you to track your child’s academic progress and develop a partnership with your child’s teachers. Infinite Campus is a secure and convenient way to monitor your child’s attendance, assignments, daily grades, and class schedule, and health information.

    • Set up your account 

    • Log on to the Parent Portal

• Dress Code

  • Please review the dress code policy provided with the link above. Students must not wear open-toed shoes!

• Before & After-school Childcare

  • Before & After-school childcare is offered at Hawthorne through the YMCA child enrichment program (CEP), more information about the program can be found on their website here: YMCA CEP.  

• Get involved with the PTA!

  • A great way to support Hawthorne is by joining the PTA.  To purchase a membership, click here!

Every year parents are required to fill out several forms for each attending student.  In the past, these forms were given to parents during back-to-school events or in a paper packet on the first day of school.  However, in 2020 the district moved to a digital format.  

All REQUIRED school forms can be found on the Parent Place website (not to be confused with Parent Portal).  

Please allow 15 minutes to complete per child.  

• Parent Place website (not to be confused with Parent Portal)

• Parent Place how-to reference guide

• Parent Place how-to video

• Having trouble accessing Parent Place?  Try these tips:

  • Access Parent Place from a desktop or laptop computer only -- smartphones typically are not compatible

  • Use a Chrome browser ONLY

  • Within the Chrome browser, click on the 3 dots at the top-right corner of your screen and click "New Incognito Window."

  • The above 3 tips should resolve most issues.  If you are still having trouble, please call the office at 485-8263 for assistance.

Kindergarten

• 1 backpack - no wheels

• 6 glue sticks

• 12 pencils

• 2 boxes of 24 crayons 

• 1 box of 8 washable markers

• 2 Primary (with space for drawing) composition notebooks

• 2 folders (one blue, one yellow)

• 1 pair of scissors

1st Grade

• 1 backpack - no wheels

• 6 glue sticks

• 24 pencils

• 2 boxes of 24 crayons 

• 2 box of 8 washable markers

• 4 Primary (with space for drawing) composition notebooks

• 2 folders 

• 1 pencil pouch (no boxes)

• 1 pair of scissors

2nd Grade

• 1 backpack - no wheels

• 2 glue sticks

• 48 pencils

• 1 box of 24 crayons 

• 1 box of 8 washable markers

• 3 Primary (with space for drawing) wide-ruled composition notebooks

• 1 Graphing notebook

3rd Grade

• 1 backpack - no wheels

• 2 glue sticks

• 36 pencils

• 1 box of 24 crayons 

• 4 wide-ruled composition notebooks

• 3 two-pocket folders (red, blue, purple)

4th & 5th Grade

• 1 backpack - no wheels

• 2 glue sticks

• 24 pencils

• 1 box of 12 colored pencils 

• 2 wide-ruled composition notebooks

• 1 grid composition notebook (5th grade only)

• 2 spiral notebooks

• 2 two-pocket folders

• 1 pencil pouch (no boxes)

• 1 pair of scissors

MSD/Autism

• 1 backpack - no wheels

• 3 glue sticks

• 10 No.2 pencils

• 1 box of 24 crayons

• 1 box of 8 washable markers

• 2 spiral notebooks

• 1 pair of scissors

• Please complete the Transportation Verification Form here. Due: ASAP

Please DO NOT send any medications to school with your child.  This includes all over-the-counter medications and cough drops.  ALL medications require a physician’s approval.  Medication forms can be printed here: JCPS Medication and School Health Plan forms.  Please contact us if your child requires daily or emergency/as-needed medications during the school day.

Custody Papers

If there are any circumstances relating to custody, visitation, or protective orders, please provide the front office with current court documents each school year and when changes occur during the school year.

Student Absences

Please call the school office each day your student is absent.  Please send a written explanation of the absence on the day your student returns to school; these may also be emailed to our attendance clerk, Ms. Lisa Fields.  Absence notes must be received within 3 days of the absence to be considered for excusal. If you know your child will be absent due to an upcoming event or travel, please inform the school office in advance. Some absences may be eligible for approved educational leave.  These must be submitted on the appropriate form and approved by the principal at least 2 weeks before the absence.

Transportation Changes

All children will be dismissed according to the transportation plan on file.  If dismissal plans must change for a particular day, please submit those changes in writing the day of or in advance of this change.  There may be some instances where a change arises during the school day.  If this occurs, please contact the school office(hawkoffice@jefferson.kyschools.us) before 1:30 pm so the student and teacher can be adequately notified of the change.

Family Resource Center

The mission of the Bloom/Hawthorne Family Resource Center (BHFRC) is to promote the flow of services, resources and supports to families in ways that strengthen their functioning and help build a bridge between the school, home, and community. We work with students and their families to help enhance the growth and development of individual members and the family unit as they learn to shape the social and environmental forces affecting their daily lives.

We believe that by helping to remove barriers that interfere with learning, we can help our students achieve and succeed, becoming productive members of society.

If you are in need of any assistance or would like to learn more about the BHFRC, drop us a line here.