Embedded Files
To find the JCPS W-9 database that holds many W-9's that schools across the District use, go to your desktop's search taskbar and type \\jcpsfs\AppData\Finance\EPES W-9 FILE. Then double click on that result. Save this to your desktop as a shortcut for future use.
Send New Vendor Forms with completed W-9's to jcps-apvendors@jefferson.kyschools.us if you need a new vendor set up in MUNIS.
*You can download the forms to make them fillable*
SAF Purchasing Training
F-SA-7 Purchase Request
F-SA-8 Standard Invoice
Small Purchase D&F
Non-Competitive D&F
F-SA-9 Expense Memo / Cash Advance Report
F-SA-14 Student Refund Form
EPES Universal Vendors Procedures 8/2024
New Vendor Form
Blank W-9
Professional Services Contract Log
Professional Services Contract
Purchase Order Log
Operational/Instructional Guidelines
Payment of Personal Memberships 2024
Credit Card Guidelines
Credit Card Update Jan 2025
Florida Tax Exempt Form
SAF Purchasing 7-19 (1).pptxSAF Purchasing Powerpoint
Activity Fund Purchasing Video Training
EPES Universal Vendors Training Video
If a coach or sponsor needs a change fund, you will write a check in EPES to them for the amount they need. They will take it to their bank and cash it then return the full amount in cash back to you to be receipted into EPES once the event is finished. You will need an F-SA-7 Purchase Request and an F-SA-8 Standard Invoice to cut the check. You will use account 1400 - CHANGE FUND in EPES. The account will go negative until the money is receipted back. Middle and High school AD's usually will use a change fund all year and return it before summer break.
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