Ivy Tech Indy Events Guide

Welcome to the Events Guide for Ivy Tech's Indianapolis campus! There are two vital steps that need to be taken when scheduling events and meetings at the Ivy Tech Indy campus. The purpose of this site is to explain and walk you through each of these processes. 

1. Request the space in 25Live. The first step is to reserve the space that you want to hold your event in. Reservation requests are made in the 25Live system and should be done a month before the event will take place (but the earlier the better). The 25Live Requests page provides a guide to this process. Questions or issues with this process can be sent to the Facilities Scheduler, Joe Griebel (jgriebel@ivytech.edu). 

2. Submit your Event Details. If you want the space set-up in a specific way, want to ensure cleaning before and after the event, or need any IT or AV support you will need to submit your event details to the Events Team. This is done by sending an email to the Events Team inbox (in-events@ivytech.edu) no later than 10 business days prior to your event. The Event Details page provides a guide to this process.

   • All of the large event spaces on campus, such as IFC 101/102, NMC 438 (the auditorium) and the CCCI and Fairbanks meeting rooms, are not preset with furniture. This means that the events team needs to setup the room before each event. And that means a Facilities Request is REQUIRED when holding an event in those spaces. You will be reminded of this when your 25Live request is confirmed.

There are two other pages included on this site. The Meeting Space Guide provides a resource for finding spaces on campus and building details. The Internal Events Calendar page provides an overview of the campus's internal events calendar. 

Events Team Contacts

General inquires, event details, and updates can be sent to in-events@ivytech.edu 

For urgent facilities issues, call our Facilities line: 317-921-4279