conference masters Championships 

November 6-9 • Barnes Tennis Center, San Diego, CA

ABOUT THE CONFERENCE MASTERS & NCAA QUALIFIERS

The 2025 ITA Conference Masters Championship will have a draw size of the following: Singles- 32; Doubles- 32. 

Four players (semifinalists) will qualify for the NCAA Singles Championship, and three doubles teams (champion, finalist, third place) will qualify for the NCAA Doubles Championship through the Conference Masters.

Each NCAA AQ-eligible, Division I conference will designate one singles player and one doubles team from each gender to participate in the event. Those players can be designated through the use of a conference tournament to be completed no later than October 26, 2025, or through an alternate selection process determined by the conference office and its members. All representatives must be submitted to the ITA office by noon PST on October 27.

forms & deadlines

Player Check-in

Player check-in is on Nov. 5 at Barnes Tennis Center from 1-4 pm PT. Please let Liz Bothwell (women) or Cody Johnson (men) know if your players are unable to make this check-in.

Player Waiver

All players must complete the player waiver before they are able to practice or compete.

Mandatory Coaches Meeting

A mandatory coaches meeting is on Wed. Nov 5 at 5:00 pm PT at Barnes Tennis Center. One coach from each attending program is required to attend.

Entry Fees & Acceptance Letter

All entry fees must be paid online through the acceptance letter for all players. Entry fees are $80 per singles player and $80 per doubles team. Entry fee refunds prior to the withdrawal deadline will be subject to a $5 admin fee. No refunds will be given after the withdrawal deadline. 

Withdrawal Policy & Deadline

ITA Rule VI.A: Entry into and Withdrawal from ITA National Championships 

1. A player must not accept entry into the qualifying or main draw of an event if injured and not sure if the player can compete in this event except with the written approval of the ITA office. In this case, if approval is granted, the coach must notify the ITA office by phone, e-mail and/or fax no later than seven days before the start of the event, if the player is still injured and not fully recovered at that point.

2. Once a player (or doubles team) accepts an invitation into the qualifying or main draw of an event, the player cannot withdraw within seven* days prior to the start of the draw in which that player is competing. All withdrawals within this time frame will be subject to any applicable entry fees. In addition, a withdrawal must be deemed ‘excusable’ by the ITA office in order to avoid penalty. Late withdrawals will only be excused for one of the following reasons:

a. Extreme academic circumstances beyond the player’s control and attested to by the Dean’s office (in this case the ITA office shall be notified in writing by the Dean’s office within 24 hours).

b. Physical injury or sickness that occurs after the withdrawal deadline; any such medical withdrawal must be made with written documentation from a physician and the athletic department, which must be provided to the ITA office within 24 hours of injury.

*For the pre-qualifying rounds of an ITA National Championship only, a player (or doubles team) cannot be withdrawn within 10 days of the start of the pre-qualifying event.

3. All inexcusable withdrawals will result in:

a. A letter of reprimand to the head coach with a copy sent to the school’s Athletic Director; and

b. A fine to the head coach in the amount of $500.

Site and travel information

Barnes Tennis Center- Host Site

4490 W Point Loma Blvd, San Diego, CA 92107

Practice Courts- Before Nov. 5

The ITA does not have reserved court time prior to November 5. If you wish to practice at Barnes Tennis Center before 11/5, please contact them directly to book a court.

Practice Courts- Nov. 5 (Official practice day)

Coaches reserve practice court time on the official practice day by sending an email with their requested practice times and player names to Cody Johnson (men's players) or Liz Bothwell (women's players). Each entry (singles player, doubles team) is guaranteed one hour of court time, booked on the hour. 

Practice court requests will be accepted beginning on October 28. Email confirmations will be returned within 48 hours of receiving the request, and court time will be granted on an FCFS basis. Please bring your own balls for practice.

Practice Courts- During the Tournament

During the tournament, practice court times will be assigned by tournament staff.

Stringing

Stringing cost will be $25 per racquet, through the Barnes Tennis Center staff.

Live Scoring & Streaming

Live streaming is provided by Barnes Tennis Center here.

The ITA is providing featured coverage on certain courts here.

Live scoring is available through ScoreBuzzer here.

Player Hospitality

Light snacks and sports drinks will be available to players and coaches throughout the tournament at Barnes Tennis Center.

Athletic Training

Athletic training services will be available one hour prior to the start of play each day until the conclusion of play.

Hotels

You can use the following link to search for hotel deals through the Bartell Hotel Group, subject to availability.

DRAWS, FORMAT, AND SCHEDULE OF PLAY

The Draw and Seeding

Draws will be released two days prior to the start of the tournament. 25% of each draw shall be seeded based.

Singles will be seeded based on singles WTN as of the Wednesday, October 29th WTN run.

Doubles will be seeded based on combined doubles WTN as of the Wednesday, October 29th WTN run.

Schedule of Play (Subject to Change)

Wednesday, 11/05: Practice day

Thursday, 11/06:

• Singles R32 

• Singles R16

• Doubles R32

Friday, 11/07:

• Singles quarterfinals

• Singles consolation R16-Q 

• *Singles consolation R16

• Doubles R16

• Doubles QF

• Doubles consolation R16-Q

• *Doubles consolation R16

Saturday, 11/08:

• Singles semifinals

• Singles consolation quarterfinals

• Singles consolation semifinals

• Doubles semifinals

• Doubles consolation quarterfinals

• Doubles consolation semifinals

Sunday, 11/09:

• Singles finals

• Singles consolation finals

• Doubles finals

• Doubles consolation finals

• Doubles 3/4 playoff

*C-R16 round is only played if a team/player with a first round bye loses their first match in the R16.

Format, Scoring, and Consolation

Singles, all draws: Two out of three full sets, no ad scoring
Doubles, all draws: Two out of three sets with a match tiebreak in lieu of a full third set, no ad scoring.

There is a first-match loser's consolation, played to completion.