Recreational ECA Policy

Registration:

• ECA registrations are only considered complete with an online registration and the submission of term-based cheques.

• Once you register your child, they will be automatically enrolled in the selected activity. To secure your child's participation, we kindly request that you submit the payment promptly after receiving a confirmation of their enrollment.

• In the event that a program does not reach the minimum number of participants, parents will be notified by email and any paid fees will be refunded. 

• Please sign up as soon as possible to secure a place. Please be aware that the registration form will automatically close once it reaches its maximum capacity.

Payment:

• All cheques should be submitted to the class teacher before the Payment Deadlines.

• If your child is enrolling in multiple activities, please send separate checks for each activity. This helps us keep track of the payments and the reasons for each payment

• Please write the name, class of your child and activity name on the back of the cheque.

• Payment method: Refer to the course details and registration forms.

Communication:

• Once your course has been confirmed, your details will be sent to the instructor for any future communication.

• A confirmation email will be sent out a few days before the ECA starts.

Supervision / Drop-off and Pick-up:

• Parents/guardians are responsible for arranging the drop-off and pick-up of their child at the venue.

•  All students will be escorted off campus after their ECA sessions by their coaches/instructor.

• Students are not allowed to remain on school premises if they do not have an ECA activity to attend.

• Students waiting for other activities after the ECA programs must be supervised and should not be left alone.

Cancellation and Make-up Lessons:

• Lessons will automatically be cancelled if a typhoon signal No. 3 or higher is in effect, as well as during a Red or Black Rainstorm.

• In the event of inclement weather, KIS will make a decision regarding the continuation or cancellation of lessons one hour prior to the scheduled time.

• If we need to cancel, announcements regarding the status of lessons will be sent through email between 1:30-14:00 PM. This will ensure you have the most accurate information.

• In the case of student absence or adverse weather conditions, make-up lessons or reimbursements will not be given.

• No refunds or make-ups will be issued for missed ECAs, except if the coach of the ECA was absent on a date. This is a standard policy in all international schools in Hong Kong.

• Makeup classes, if any, will be scheduled in the final week of the school term.

Cancellation of Registration:

• Please notify the ECA coordinators if you decide to cancel your registration before the start date of the ECA.

• Once the ECA has begun, the enrollment cannot be cancelled or modified.

Behavior:

• Students are expected to demonstrate good behavior and follow the school's code of conduct during ECA sessions.

• Any disruptive or inappropriate behavior may result in the student being asked to leave the session, and repeated incidents may lead to the student being removed from the ECA program.

• Parents will be notified of any behavior issues, and cooperation is expected to ensure a positive learning environment for all participants.

• No refunds will be provided for students removed from the ECA program due to behavior issues or students in detention. 

Photograph:

• During the ECA sessions, photographs may be taken for the purpose of marketing and promoting the school's extracurricular activities.

• By enrolling your child in the ECA program, you are consenting to the use of these photographs in school publications, website, and social media platforms.

• If you do not wish to have your child's photograph used, please notify the ECA coordinators in writing prior to the start of the ECA sessions.