Embedded Files
K-8 Work Samples
K-8 Work Samples
K-8 WORK SAMPLE EXPECTATION:
All K-8 ELD Specialists are required to collect and save work samples for assigned students on their caseload. An individual work sample must be saved for each student every semester.
Step by Step Directions for iQ ELD
ELD Team Google Drive Work Sample and Records Folder.
English Language Development (ELD) work samples in California provide valuable insights into students' progress in acquiring English proficiency and accessing grade-level content. These samples can encompass various forms of student output and reflect their language learning journey.
Work samples demonstrate how students are progressing against California's ELD standards, such as their ability to engage in academic conversations, construct meaning from texts, and write various text types.
Instead of relying solely on test scores, work samples offer authentic evidence of what students understand and how they are applying their language skills in various contexts.
What are acceptable work sample types?
SPEAKING DOMAIN: Recorded or Transcribed -
Oral presentations with visual support
Partner interviews (recorded or transcribed)
Story retells using sequence words
Small group discussions on academic content
Practice of academic language through sentence starters
Google Slides presentation with narration
Video blog (vlog) reflecting on a learning experience
Podcast episodes created by students
LISTENING DOMAIN:
Multiple-choice or open-ended responses to short audio texts
Fill-in-the-blank cloze activities from a video or recording
Annotated notes from a teacher read-aloud
Summary of a podcast using key vocabulary
Drawing and labeling based on listening instructions
READING DOMAIN:
Annotated passages with student questions/comments
Main idea and detail graphic organizers
Text-dependent question responses
Visual summary of a nonfiction passage
Comparing perspectives in two short readings
Storyboards with language objectives
Digital book reviews using sentence stems
WRITING DOMAIN
WRITING DOMAIN
Opinion paragraph using sentence frames
Informational/expository paragraph with a graphic organizer
Narrative writing with character description and dialogue
Compare/contrast writing using transition words
Short research summaries with citations
Growth reflections with sample comparisons
Learning logs with sentence starters
K-8 WORK SAMPLE DIRECTIONS:
Collect a work sample for each student that provides authentic evidence of language learning from the listening, speaking, reading, and/or writing domain of California's ELD Standards.
Upload the work sample for each student to the ELD Team Google Drive Work Sample and Records Folder.
Work sample titles must include the following information:
Student's Last Name and First Initial
Student's SID#
Date of Completion/Submission
Assignment Grade/Feedback
Naming conventions for File Name: SID, Last Name, First Initial_25-26_Sem#_WS
High School Work Records
High School Work Records
HIGH SCHOOL WORK RECORD EXPECTATION:
All high school ELD Specialists are required to collect a Work Sample/Record for every student assigned to their course each semester. Work record instructions and resources are linked below.
Full Directions on HS Website: HERE
From Tori's Email on 10/17/25
Our Fall Work Records window is officially open! Below you’ll find everything you need to complete this process accurately and on time. Please read all directions carefully—small errors can create extra work later.
🗓️ Due Date: Thursday, December 5, 2025
If you anticipate any challenges meeting this deadline, please reach out early so we can plan together.
Please reach out to Joe with any questions, or me.
🔹 Work Records Process & Directions
📄 Work Records Directions Site
This site walks you through the entire process step by step. Please review even if you’re a returning teacher, as there are updates from last term.
🔹 Fall Master Roster
📂 Fall HS Work Records Master Roster
Important Reminders:
Download a copy to your computer — do not edit directly online.
Use Excel (not Google Sheets) to ensure a smooth mail merge process.
The roster does not include middle schoolers taking HS courses (see directions for MS students below).
Withdrawn students who attended 10+ days are included and must have samples.
If you can’t locate a withdrawn student’s sample, check recovery options before contacting me.
If you find a student not on the roster, just add a line to your sheet.
If you believe someone is there that shouldn't be, please create a coversheet and put N/A and no work submitted just in case.
If you’ve been maintaining your own records, transfer your data into this sheet—it will save time when creating cover sheets.
🔹 Job Aids for Pulling Samples
I’ve updated all job aids and placed them in this shared folder:
Most of you will use the Canvas Learnosity Quiz or Canvas Assignment, but if you’re unsure which applies to your course, reach out for clarification.
🔹 File Naming & Saving
Follow the naming conventions listed on the master roster when saving your work samples. You can copy/paste names directly from the roster for consistency.
🔹 Creating Cover Sheets
When all samples are saved, download the correct templates from the Fall 25-26 Cover Sheet Templates Folder.
Complete your mail merge using the master roster.
Upload your merged cover sheet file (you do not need to separate by student).
📽️ Step-by-Step Guide to mail merging for cover sheets
Video of how to create a mail merge for cover sheets
Please contact me or Joe for help.
💡 Note: If your work sample isn’t part of a listed unit/lesson, type the title manually on your cover sheet (e.g., “History Assignment”).
🔹 Uploading Your Files
When finished, upload:
All work samples
All cover sheets to the HS Work Records Folder (25-26) by December 5th.
Auditors will not check Pathways this year, so everything must be in this folder.
🔹 Common Errors to Avoid
✅ Use numerical grades (e.g., 9/10) rather than letters only
✅ Ensure samples show all questions and student answers
✅ Double-check cover sheet grades match your gradebook
✅ Include ORN and credit recovery samples if applicable
✅ Verify signature dates are correct (no wrong years!)
🔹 Suggested Timeline
Time Frame
Task
Resources
Now – Nov 22
Pull and save all work samples; update your roster
Job Aid Folder / HS Work Records Roster
Nov 25 – Dec 2
Create and upload all cover sheets
Mail Merge Job Aid / Cover Sheets Templates
By Dec 5
Upload all files (samples + cover sheets)
HS Work Records Folder
Dec 6–10
Curriculum Specialists spot-check files; make any corrections
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https://sites.google.com/iqcalifornia.org/iq-hs-staff/teacher-resources/work-records
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