Other things to consider

Furniture is not included with any shell scheme or self-build stands and so must be arranged separately if required. 

You can visit the Warwick online shop and browse their range; Warwick hold a stock of hire furniture for your stand requirements. Each item is individually priced, and availability is on the online portal. 

To access the Warwick Online Shop, follow the above link then:

1. Enter case sensitive password : IATEFL_2027

2. Browse and select items & pay online by payment card. 

Orders placed before Monday 30 November 2026 can use code IATEFL-10%-2027 for a 10% discount. Only available for online orders

Ordering closes on Tuesday 16 March 2027

Warwick produce both inserted and seamless graphics. 

Inserted graphics sit within the poles of the shell scheme and effectively become the walls of your stand. Seamless graphics are fitted to your stand to offer a continuous seamless appearance. 

All graphics are sold per panel, e.g. 3m back wall = 3 panels. 

There are also options to retain your graphics following the event. Please discuss with the Warwick exhibitor relationship manager if you wish to retain your artwork.

To place an order, access the Warwick Online Shop:

1. Enter case sensitive password : IATEFL_2027 

2. Browse and select items & pay online by payment card. 

Orders placed before Monday 30 November 2026 can use code IATEFL-10%-2027 for a 10% discount. Only available for online orders.

The deadline for graphic printing is Friday 19 March 2027.

All Pre-Built Stands include 2 x spotlights and 1 x 500w socket (including testing and consumption). 

Self-build Stands do not include any electrics. If your stand requires additional electrics, these can be booked directly with Warwick via exhibitionorders@wce.co.uk.

The mains supply charges for IATEFL Birmingham 2026 will be listed in the Warwick Online Portal.   Space only mains have their own tab on the portal and exhibitors need to book mains and sockets for their stand here.

It is your responsibility to ensure you have a main to cover your requirements. 

Failure to order the correct supply for your installation, may result in future charges for your stand. 

24-hour power - this is required for any supply requiring power outside of standard exhibition opening times. If you have chillers, or freezers you will need this to ensure your power is not isolated at the end of the day. You will need one supply per socket that requires 24-hour power. 

Single and twin sockets. These power the same number of Watts per installation; however, a twin socket allows for two items to be plugged in whilst a single allows one. 

Before ordering we suggest that you calculate what the draw in Watts is for your items on the stand. 

You can then order the correct size power supply; Warwick offer 500W, 1KW, 2KW and 3KW supplies as standard. Any supply above this may require a mains connection.

Extension leads can be brought to show if they have a valid PAT test certificate.

Please note you can not exceed the draw on your socket size whilst using an extension lead. Plugging multiple extension leads together is prohibited. 

The ICC Birmingham offers free, open public Wi-Fi across all areas of the venue. If your stand is reliant on a strong connection for sales or demonstrations, you should get a hard-wired connection to your stand.

Please conact marketing@iatefl.org for more information.

Warwick can enhance your stand considerably by fitting carpet for the duration of the exhibition. 

A cost-effective way of injecting colour and standing out from your competitors and fellow exhibitors.  

To order carpet for your stand, access the Warwick online shop , then:

1. Enter case sensitive password : IATEFL_2027

2. Browse and select items & pay online by payment card. 

Other types of flooring may be available such as artificial grass, please feel free to contact Warwick to discuss your stand plan and ideas at exhibitionorders@wce.co.uk.

Stand catering such as drinks and nibbles can be organised during the event. All catering at the venue is provided in house by the ICC Birmingham catering team. 

To find out more information and to discuss your catering plans please contact: marketing@iatefl.org.

If you are planning an event on your stand that is open to all delegates, please let IATEFL know so we can help advise when other stands might be doing the same. Although clashes may be unavoidable as we only have a certain number of breaks, we will be conscious of stands in close proximity to one another for health and safety reasons; to avoid bottlenecks and blocking of entrances/exits. Please contact exhibition@iatefl.org to inform us of your plans as soon as possible.

Your shell scheme can be complemented with a range of optional features, which are offered by Warwick. Whether it be storage, shelving or graphics panels, Warwick have a wide range of products which could enhance your presence within the exhibition, helping you to maximise your brand exposure.

Please contact Warwick directly via exhibitionorders@wce.co.uk and a member of the team will be happy to help. 

Help us make the IATEFL Exhibition more eco-friendly

Here are some great ways to make your exhibition stand more environmentally responsible: 

1. Reduce your paper and ink usage 

Scanning delegate badges and emailing them your information can be more eco-friendly, whilst also cutting costs. 

2. Source your materials responsibly 

Where possible choose responsibly-sourced products including paper from sustainable forests, vegetable-based inks, recyled or recycable materials. 

3. Save electricity 

Use low-energy LED lighting on your stand and make sure you shut down your electrical equipment overnight rather than leaving it on standby. 

4. Reuse where possible

reuse elements of your stand design to cut down on the amount you throw away after the exhibition. Bear this in mind if you're designing a new stand. 

5. Offer eco give-aways 

If you're planning to have branded promotional materials, consider multi-use items, products made using recycled or recyclable materials, or digital give aways and discounts. 

6. Use local suppliers

Can you source some of your suppliers locally too? This can save on transport, accommodation and delivery costs. 

7. Ask questions!

Check the green credentials of your suppliers, ask if they have a recycling policy, or if they use eco-friendly materials and methods. 

8. Save reusable materials

Reuse packing materials such as bubble wrap, foam padding and cardboard. Take home unused marketing materials that can be reused at another event. 

We'd love to hear from you about other initiatives you have taken, or are planning to take, which improve your environmental credentials, and don't forget to tell delegates about all the great work you've been doing.

Thank you for your help in making the IATEFL Conference a more environmentally responsible event! 

We have arranged a variety of hotels through our booking agency, Reservation Highway.

Click here to see accommodation available and make your booking online.

Early booking is highly recommended. If you have any questions or would like some assistance please contact Reservation Highway: admin@reservation-highway.co.uk

If you are having a Self-build stand please be aware that if your Stand height is higher than our standard height (2.5m), then an additional cost will be incurred of 30% of the overall stand cost.

Rigging of any kind must be approved by the ICC at least 2 weeks prior to the event before permission is given.