The Basics

Written tutorials

Notice that in most cases, the blue circled numbers in the image correspond to the numbers in the text description.

Create an event

  1. In calendar.google.com, click an empty time slot in the calendar grid and click Event. You can also click the + button (bottom right)
  2. (Optional) To create an event using another calendar, next to your name, click the Down arrow arrow_drop_down and select a calendar.
  3. Add an event title, date, and time, and click More options or SAVE.


Invite Guests

  1. Open your event.
  2. In the Guests tab, go to Add guests and enter the first few letters of a person’s name or email address in the box. Matching names and addresses in your organization’s directory appear as you enter text.
  3. Click a suggestion to add that person to the event. If no suggestions appear, enter your guest’s full email address.
  4. (Optional) To mark a guest’s attendance as optional, hover over the guest name and click Mark optional person.
  5. (Optional) To allow guests to modify the event, invite others, or see the guest list, under Guests can, check the appropriate boxes.

Add Resources+

  1. Choose a time zone.
  2. Set up a recurring event.
  3. Find a time—Find a time when your coworkers are free for the meeting.
  4. Add event details—Add the meeting location, send event notifications, and more.
  5. Add video conferencing—Add a video meeting to your event.
  6. Add an event description—Add details, such as contact information, instructions, or links for your event. Format your description by adding bold, italic, or underline, or add lists and links.
  7. Add attachments—Attach files, such as documents or presentations to your events.

Create a new calendar

Create a team calendar:

  1. On the left next to Add a coworker's calendar, click Add add > New calendar.
  2. Name the calendar and add a description.
  3. Click Time zone and select your time zone.
  4. Click Create Calendar. Your new calendar appears under My calendars.
  5. (Optional) To update any calendar preferences, hover over it and click More more_vert > Settings.

In addition to your own calendar, you can create shared calendars to track group activities, such as project schedules, or grade level/department events.

Note: You can create as many calendars as you want using the same process.

GCalendar + GClassroom = :)

Do you know that everytime to make a Google Classroom, a Google Calendar is created? This means everytime you create something (an assignment, for example) that has a due date, an event is created on Google Calendar. This can be game changing for a jr. high student.

What if you add other important dates in that Google Calendar, then SHOW THEM what Google Calendar is? Show them how to look at the calendar, add their own events to the calendar with their name, see their calendar from every period that uses Google Calendar.

WHAT IF--- this actually helped our upper elementary/ jr. high students learn how to keep track of their responsibilities using a calendar they can access on their phone or home computer!?!?