Meeting Minutes
Thespian Meeting (13 September, 2024):
Started the meeting by adding an amendment about meetings and participation to the constitution. The amendment was to change thespian meetings to every second Friday of the month. No questions were asked. The voting began with Adeline motioning to vote then Italia and Allie seconding. The votes for the change were 28 yeses, 0 no’s, and 0 abstains. The new amendment was passed and the constitution was ratified. The voting concluded with Italia motioning to end and Mak seconding.
Officer/Advisor Updates
Lillian: Lillian began by giving a huge congratulations to the new cast members! She then gave a reminder that next Friday (20 September) would be crew interviews.
Adeline: Adeline updated everyone on the upcoming children’s show. She noted that there would be three choices posted to Google Classroom to vote on.
Questions: Bella (asked if the scripts would be able to be seen which Adeline said she could post blurbs but not the whole thing), Trish (asked if a character and plot breakdown could be posted, which Adeline responded she could), Bella (asked if there would be more frequent rehearsals to which Adeline responded that rehearsals would be every Monday)
Recommendations: Bob (advised auditions should be done before winter break), Bob (advised anyone interested to audition for the children's show since it was a great opportunity to become involved in acting!)
Adeline continued by describing what the children's show is to anyone who may not be familiar. The children's show was explained to be a short, 20-minute(ish) show made up of a 10-15 person cast that is intended for younger audiences. The show is student-led and free of charge to see but donations are greatly appreciated!
Annie: Annie reminded everyone that since the process of establishing the cast and crew for Treasure Island has started she will soon email out information for participating students to complete a bio Google Form intended for the souvenir programs.
Recommendations: Lily asked/recommended that the cast/crew bios be set as an assignment on Google Classroom so they are easier to access, especially because some students don’t check their emails as frequently. Annie liked this idea.
Italia: Italia let everyone know that the Spooky Skelebration fundraising event will be coming back this year! Additionally, she plans to change what the Drama Club does this year at Merchant Trick-or-Treat (she plans on doing a “flash mob” sort of idea).
Joey: Joey reminded everyone to stay updated with their points! He let everyone know that there will be some changes made to the constitution eventually regarding points. Additionally, Joey said there will be a due date in the way future (around May 2025) for people to submit their points!
Bob Reminder: Bob let the students know that if they are too afraid to ask any officer questions to always ask another classmate/friend; everyone is super friendly and willing to help!
Kate: Kate let everyone know that there will be upcoming social events to look forward to. Possibly there may be an ice cream social (middle school students interested in theater are more than welcome!). Kate also let everyone know Drama Club started their own TikTok account! Go follow@hudsonhighdrama.
Questions: Bella (asked what content would be on the new TikTok which Kate said we would so some fun things with the cast and backstage)
Recommendations: Bella (recommended some content that we could make for the TikTok account)
Bob: Bob discusses his plans for the Merchant Trick-or-Treat, which he hopes to set up 2-3 locations in Downtown Hudson. Additionally, he let students know that a new QR code will be made accessible in the back of the scene shop to log work call hours. He gave another huge congrats to the cast selected for Treasure Island and brought up that some people were wondering if spirit wear for drama mamas and papas could be made. Finally, Bob talked about the upcoming crew interviews for roles in Treasure Island. He encouraged all students to interview for any of the roles that they thought they could do best. Reminded people that coordinator positions are open to all and that even the tech week worker role is very important and can help new students understand the process of backstage roles.
Additional Comments/Questions
Lily brought up the idea of selling pet swag as a part fo spirit wear
Sam and Josh asked if the QR code is mandatory to use (Bob responded that it would be the only way for students to log their hours).
Bob reminded students that you have to be honest with your point, even if your not he will know. If we ever have to the QR code logs can be viewed by Bob and can be checked for liars. Be honest with your points!
Josh asked if a link could be added to Google Classroom in case students forget to scan the QR code at work calls. Bob says he will work on adding that.
Thespian meeting ended with Josh motioning to close and Allie seconding.
Thespian Meeting (4 October, 2024):
Officer/Advisor Updates
Bob: Started by letting everyone know to track their points! Tracking them helps you become a thespian. Importantly, we have merchant trick-or-treat coming soon. Bob acknowledged that anyone interested in the Thriller Dance is welcome but make sure you get a costume for it (recommended you go to the thrift or possibly buy something cheap from our costumes). At the event, there will be a DJ which is where we will do our dance. The dance will be performed three times in between 45-minute increments. Bob also added that if anyone wanted to be involved with the event but didn’t want to participate in the dance aspect we need a couple of volunteers to collect donations for our club!
Questions: Some asked when Merchant is? It’s 24th October from 4-6pm
Lillian: Started by giving congrats to all selected cast and crew members for Treasure Island! She reminded everyone they need to be off book for next Wednesday (and know their blocking)! COME TO WORK CALLS.
As a group, we also added a new amendment that reiterated work calls are .5 points per hour and thespian meetings are 1 point. Adeline motioned to vote and Bella seconded. In the end, 28 said yes and no one said no or abstained. The amendment passed.
Adeline: Adeline discussed the plan for learning the Thriller Dance. She let people interested know that they will learn the dance on their own with a video and then will have a couple of short rehearsals closer to the date to refine.
Annie: Told everyone since cast and crew are both released for our upcoming fall play, participants need to fill out their bios. She still needs to figure out a “due date” but will let everyone know soon.
Italia: Italia was absent for the meeting but Adeline discussed the upcoming Spooky Skelebration! The date will be the 19th of October for a couple of hours. For people who don’t know what this event is Adeline explained it to be a big Halloween party for elementary kids. We will have games, face painting, a costume contest, and snacks. There will be a committee that can help plan (Mattie, Mira, Conner, and Olivia who are all on the social committee).
Recommendations: Many attendees of the meeting gave great ideas for games/activities for the event! Those who gave ideas were added to an email thread.
Joey: Joey was absent for the meeting but his only notes are to KEEP TRACK OF POINTS.
Kate: Threw out the idea of a social that would be a hangout at the Hudson Haunted House. It will be on the 26th of October.
Additional Comments/Questions
Bob has already seen some drama surrounding the teeth coloring for Treasure Island (some feared it may stain their teeth). He let everyone know it should be completely fine and shouldn’t damage your teeth.
Thespian meeting ended with Mira motioning to close and Allie seconding.