Call from Gmail

How to install the add-on for all users on your Google Workspace account.

1. Sign in to your Google Workspace account.

2. In the Google Workspace Marketplace, search for and select Zoom for Gmail.

3. Click Install.

How to sign in to the Zoom for Gmail add-on

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.

2. If this is your first time using the add-on, click Authorize Access.

3. Follow the prompts from Google to allow Zoom access to your Google account.

4. After authorizing access, click Sign In to sign in to your Zoom account.

5. In the browser window that opens, sign in to your Zoom account.

How to start an instant meeting from Zoom for Gmail

You can start an instant meeting with everyone on your email thread. They will receive an automatic email with the meeting join link.

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.

2. Click Start a meeting.

3. Enter the meeting details, then click "Create Meeting."
   An instant meeting will be created and the meeting details will be sent out in the email thread.

4. When you are ready to start the meeting from your computer, click START MEETING from the Zoom for Gmail add-on.

How to schedule a meeting from the add-on

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.

2. Click Schedule a meeting.

3. Select the meeting settings:

   • Topic: This will automatically populate with the subject line of the email.

   • Timezone: This will default to the time zone that you have set in Zoom. Select a different time zone if needed.

   • When: Select the date and time of the meeting.

   • Duration: Select an approximate duration of the meeting.

   • Enable meeting summary: Toggle this setting on to send out a meeting summary with the topic, meeting ID, date, and names of attendees after the meeting has concluded.

   • Invite participants via email: Toggle this on to send an email to your meeting participants after you have created the meeting.

   • Add mail participants in the meeting: Click the arrow to view who will be invited to this meeting and add additional participants if needed.

4. Click CREATE MEETING.
   A meeting will be scheduled and an email with the meeting details will be sent to all designated participants if selected.

5. When you are ready to start the meeting, open the Zoom for Gmail add-on, then click View upcoming meetings. Click Start next to the meeting.

How to view and start or join upcoming meetings

1. When you are viewing an email thread, in the right-side panel, click the Zoom for Gmail icon.

2. Click View upcoming meetings.

3. A list with any upcoming scheduled meetings and your personal meeting ID will be shown. You can start any upcoming meetings by clicking Start next to the meeting topic and join link.