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S&A or Department Funds
S&A or Department Funds
General-Student Population
You have chosen to hire your student employee using S&A or Department Funds. Before proceeding, please be aware that students must meet and maintain, at minimum, a 2.5 GPA and enroll in at least 6 credits for the quarter they are working. You can find further information about these requirements by visiting the website.
STEP 1: Complete Tracking Form
STEP 1: Complete Tracking Form
Each time you begin the process of hiring a student employee, please fill out the "Hiring for Student Employment" form linked below.
This form should be filled out for every new or returning student hire, as it helps us track hiring activity across campus.
STEP 2: Complete Orientation & FERPA Quizzes
STEP 2: Complete Orientation & FERPA Quizzes
All new student employee must complete the New Student Employee Orientation and the FERPA Quiz.
Students will take screenshots of their completed quizzes and share them with you, the hiring supervisor. You should be checking with the students that they have completed these prior to check marking the appropriate boxes during the next step.
Career & Transfer Services does not need copies of the screenshots.
STEP 3: Fill out the General Fund Onboarding Form with Your Student
STEP 3: Fill out the General Fund Onboarding Form with Your Student
Meet with your new hire student to complete the Student Employee Onboarding Form. This form officially starts the hiring process.
Before filling out, please download and save a copy of the form by clicking the button below.
Make sure to check mark the box for "New Hire".
Submit the completed form to Career & Transfer Services or complete the remaining steps of the hiring process with your student.
STEP 4: Complete Remaining Onboarding Paperwork
STEP 4: Complete Remaining Onboarding Paperwork
Speak with your student to discuss how you would like them to proceed:
They can complete the remaining hiring paperwork with you, the hiring supervisor.
OR
They can book a "Complete Onboarding Paperwork" appointment with Career & Transfer Services.
STEP 5: Fill out Required Hiring Forms
STEP 5: Fill out Required Hiring Forms
If the student is continuing with you, they will need to fill out the following required hiring forms.
Before filling out, please download and save a copy of the form by clicking the buttons below.
Important Notes:
These forms will be collected and sent to HR in Building 12 for processing.
Students will need to bring the physical documents listed on page 2 of the I-9 form. Either one document from Column A, or one from both Columns B and C.
International students must also bring a copy of their I-94. More information on accessing your I-94 found HERE.
Questions about which areas to have the student fill out? Please reach out to me at triches@highline.edu and we can schedule some time to go over requirements for completing these forms.
STEP 6: Turn in Completed Forms and Confirm Hiring Status
STEP 6: Turn in Completed Forms and Confirm Hiring Status
If the student completed the onboarding paperwork with you, the hiring supervisor, please check for accuracy and then turn into HR for processing. You can walk it to them directly in Building 12 or email to hrstaff@highline.edu.
OR
Career & Transfer Services will turn in the completed paperwork packet to HR and send a confirmation to you, once this step has occurred.
Once the completed paperwork packet has been sent to HR for processing, please allow 5-7 business days to be added to the system.
Important: The student may not begin working until they appear in your Manager Self-Service portal under "My Team" in ctcLink.
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