General Employees

Overview

All employees use Workday to submit and track time worked/off, view payslips, manage personal information, and more. Tasks that are now performed in Workday, include:

- Reporting time and leave
- Managing payment elections and pay slips
- Managing benefits information
- Updating personal and contact information
- Managing federal and state tax elections and forms

Essentials

Learn how to navigate around Workday, use the search, open Workday apps, access your My Tasks inbox, enter time/leave, pay, personal information and benefits, and basic reporting.

Hourly Employees have their own functional role page.

Student Employees have their own functional role page.

If you prefer to read Job Aids (Google Docs) in another language

Recorded Training Sessions

Intro for Employees and People Managers session recording (1:28:30, recorded 7/31/23)
Workday Expense Reports and Spend Authorizations Training recording (58:36, recorded 8/11/23)

Key Employee Actions

General

- - - Understand key Layout, Tools, and Concepts

Mobile App

- - - Install and Use the Mobile app

Time and Pay

- - - Enter and Correct your Time Worked/Leave
    - Request and Correct Time Off/Leave of Absence
    - About your Payslip
    - Manage Payment Elections (Direct Deposit)

Personal Info and Benefits

- - - Maintain your Personal Information
    - Manage Benefits Changes/Life Events
    - Manage Beneficiaries/Dependents
    - Manage Withholding Elections

Reports

- - - Run Reports: Sort, Filter, and Export

Delegating Tasks

- Delegating your tasks (requires manager approval)
- Acting as a delegate for a colleague

Other

- - - Expenses (Including Spend Categories, Authorizations, Expense Reports, and Travel Card Coding)
    - Procurement (High level-Requisions to PO process to Invoice Flow)
    - Apply for an Internal Job Posting

Job Aids (how-to guides)

General

- - - Introducing Layout, Tools, and Concepts Job Aid
      - Introducing Layout, Tools, and Concepts Video (18:09)
    - Logging into Guilford College Workday (Faculty/Staff Employees) Job Aid
      - Download and Install Okta Verify Mobile App (helpdesk document, may require login with your full Guilford email/email pass)
      - Enroll into Okta Mobile App (helpdesk document, may require login with your full Guilford email/email pass)

Mobile App

- - - Faculty/Staff - Installing Workday Mobile Job Aid

Time and Pay

Personal Info and Benefits

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