• • Enter Hourly Time Job Aid

    • Enter Hourly Time Job Aid video (1:39)

  • Edit Existing Time Entry Job Aid

  • Requesting Absence/Time Off Job Aid

    • Requesting Absence/Time Off Job Aid video (5:06)

  • Correcting Absence/Time Off Job Aid

  • Managers - Time Approval Job Aid

  • Managers - Time and Scheduling Hub Job Aid

• • Contract Contingent Worker Job Aid

  • End Contingent Worker Contract Job Aid

  • Employee Resignation - Terminations Job Aid

  • Managers - Start Change Job Aid

  • Change My Work Space Job Aid (when you need to edit your Work Space / office location)

  • Managers - Compensation Changes Job Aid

  • One Time Payments Job Aid

• • Adding Proof of My Wellness Visit to Workday Job Aid

  • Open Enrollment 2024 Job Aid

  • Managing Benefits Changes: Life Events, Beneficiaries, Dependents, Retirement Savings Job Aid

• • Academic Appointments, Faculty Rank and Tenure Job Aid

  • Adding Academic Appointments Job Aid

  • Managing Academic Units Job Aid

  • Ending Academic Appointments Job Aid

  • Managing Period Activity Pay Job Aid

  • Academic Faculty Dashboard Job Aid

• • Commonly Used Workday Terms & Icons (HCM & Recruiting) Job Aid

  • Manager - Recruiting Navigation Video (6:21)

  • Recruiting Process - Step 1a - Managing Evergreens for High Volume Jobs (PT Faculty, Service Staff) Job Aid

  • Recruiting Process - Step 1b - Start Job Requisition Job Aid (Managers)

    • Manager - Start Job Requisition and Navigate Job Requisition Video (13:12)

    • How to Start a Job Requisition Video recording (6:58) 08/2/23 - Manager Tasks Only

    • How to Start a Job Requisition/Hire Staff Video recording (32:23) 8/2/23 - Full Process

  • Recruiting Process - Step 2a - Current Employees: How to search and Apply for Jobs, Create Referrals Job Aid

    • Recruiting Process - Step 2a - Current Employees: How to search and Apply for Jobs, Create Referrals Video (7:56)

  • Recruiting Process - Step 2b - Students: How to Search and Apply for Jobs Job Aid

    • Recruiting Process - Step 2b - Student Employees: How to Search and Apply for Jobs Video (4:56)

  • Recruiting Process - Step 3a - Candidate Management (Recruiters and Managers) Job Aid

  • Recruiting Process - Step 3b - Offer Letters and Contracts Job Aid

  • Recruiting Process - Step 4 - Faculty - How to Hire PT Faculty Job Aid

  • Recruiting Process - Step 4 - FT Faculty - Overview of Candidate - Hire/Onboarding Business Process - A - Z Job Aid

  • Recruiting Process - Step 4 - How to Hire Staff Job Aid

  • Recruiting Process - Step 4 - How to Hire Student Workers and Graduate Assistants (HR Partner) Job Aid

  • How to Hire Students Training and Q&A recording Video recording (27:12) - 08/3/23 

• • Crosswalk for Cost Center, Activity, and/or Project(s) - These lists are live and may change; so, please do not print or download (as this may mean you are using an outdated list)

  • Worktags Quick Reference Guide

• Budget v Actuals with Worktags - Budget Managers Job Aid 

• Budget V Actual with Worktags (Scribe Video)

• Introducing Report Navigation Job Aid

• GC Payroll Periods - Payroll Dates Report

• Procurement/Purchasing Guidelines (Word Doc)

• How to Check the Status of an Invoice with a PO Assigned Job Aid 

• Create/Edit/Cancel Supplier Request Job Aid

  • Videos:

    • Create Supplier Request Job Aid: Check if a supplier exists in Workday video (2:43)

    • Create Supplier Request Job Aid video (5:30)

    • Procurement, Suppliers & Invoices full training video recording 8/31/23 (1:12:33)

Purchase Requisitions:

• Create/View/Edit/Cancel Purchase Requisition Job Aid

• How to Create a Requisition in Workday (Scribe Video)

• How to View, Edit and Cancel a Requisition in Workday (Scribe Video)

  • Create/View/Edit Purchase Requisition Job Aid video (6:30)

• Create/Edit Receipt Job Aid

• How to make a receipt/edit make sure a supplier gets paid (Scribe Video)

• Create/View Supplier Invoice Request Job Aid

• Procurement Card (PCard) Verification Job Aid

  • PCard and Travel Card Verifications and Approval Schedule (pdf)

• Missing Receipt Form (Word Doc) 

• Expenses Job Aid (Payment Elections, Spend Authorizations, Expense Reports, and Mobile Reporting)

• How to Create an Expense Report

• Create and Submit an Expense Report (Scribe Video)
  Note: Not for PCards

• • • Travel/Expense Guidelines

    • Missing Receipt Form (Word Doc)

    • Videos:

      • Expenses: Create a Spend Authorization Request video (10:15)

      • Expenses: Create Expense Report video (9:59)

      • Workday Expense Reports and Spend Authorizations full training video recording 8/11/23 (58:36)

  • Travel Credit Card Job Aid (Spend Authorizations, Expense Reports, and Mobile Reporting)

  • Create a Spend Authorization Request  (with Scribe Video)

  • Create a Spend Authorization Request for Mileage  (with Scribe Video)

  • Approval for Credit Card for Mileage and Transportation Job Aid (Scribe Video)

    • PCard and Travel Card Verifications and Approval Schedule (pdf)