Rules and Regulations

GNIMS Library is open to all Students, Faculty, Visiting Faculty, Research Scholar and Research Associates, and Staff of the Institute. However, non-GNIMS can also use the Library  with the written permission from the Director/Library Manager.  

The library takes an active part in the orientation program organized by the Institute for the benefit of new users in the beginning of the academic year. They are taken around the library to familiarize them with various resources and services available for them. Readers should maintain peace in the library and should not disturb other users in any way.   

The library extensively uses social media for improved communication and interaction and has created a Class Representative’s WhatsApp Group to post interesting information, news items, activities and events conducted by the library. This is the reflection of the library's continuous engagement with its users as a valuable partner in their learning and research.   

These rules are framed to help and promote, rather than to constrain; the use of library resources and services. Also this enables the library to carry out its functions as efficiently as possible.  

General Rules –   

• The timings of the Library would be fixed by the authorities keeping the users requirements in mind. (Library Timings: - Monday to Saturday  8.30 am to 7.00 pm and Sunday 9.30 am to 5.30 pm).

• Any change in the Library Timings shall be intimated to the users from time to time.

• The timings of the library may be changed at short notice in case of emergencies.

• Biometric attendance machine is available in the Library.

• Users are requested to utilize this whenever they enter the Library as well as while leaving the Library, every day.

• The Library follows an open access system. 

• Books or other materials taken from the stacks should not be re-shelved by the users but should be left on the tables reserved for this purpose. 

• Online Database – ProQuest, DELNET, E-book Central and NDLI is also available in the Library for the user’s utilization. 

• GNIMS Library also offers Reprographic and scanning facilities at a minimum charge of Re.1/- per page for Reprographic and Rs.5/- per page for Scanning, saving the time of the users.

• Users are required to take a N.O.C. from the library for claiming refund of library deposit, after their course is over.

• Users are not allowed to sit in the Library during lecture hours. 

• Belongings (any type of Bags; Personal Books; Umbrellas; Mobiles or folders) are not allowed in the Library. 

• Cameras are installed in the Library; hence users are instructed to keep their belongings in the storage stack area near the library entrance. 

• The library will not be responsible in case of damage or theft of personal property. 

• Eating, drinking (with the exception of bottled water) and smoking is strictly prohibited inside the library. 

Library Cards –  

• Library cards will be issued on production of the tuition fee receipt. 

• A maximum of four library cards will be issued per user.

• Library card is valid for two academic years (three years for part-time users) and will be renewed as per the notification issued by the Library Manager. 

• Users are required to carry their library cards and must produce the same as and when demanded by an authorized person. 

• Only the member to whom it is issued must use this card. 

• Library card is not transferable.

• Fingerprint process should also be completed by the users while taking their library cards.

• If Library Cards are not collected by the user before the specified dates, a fine of Rs.50/- per semester will be levied.

• Issue of duplicate Library Card will be done on a payment of Rs.100/- .

Issue – Return :

• A user is allowed to take four books at a time for seven days.

• Issued material can be renewed after presenting the same physically.

• A user can have a maximum of three renewals, unless the book is reserved by another user. 

• A reserved item is subject to recall once it has been issued for seven days i.e. it will not be re-issued to the current reader.

• Users are required to use Claim Register for reserving books.

• The due date is stamped on the rear cover of the book.

• The book should be returned on or before that date. 

• One day advance reminders will be sent to the users for overdue Books.

• Reference Books will not be issued and should be referred to in the library only.

• Journals / Magazines (Back Issues) and Newspapers will be issued to each User for two days only.

• Current issues are not allowed to be taken for home issues.

• A fine of Rs.5/- per day will be charged for delayed return of books and Rs.10/- per day will be charged for delayed return of Journal / Magazines.

• Users who take books for Reprographic; to be referred in computer lab or in classroom must return the book on the same date otherwise a penalty of Rs.50/- per day will be charged. 

• Users are responsible for material borrowed on their cards and will be required to pay for any damage to, or loss of material borrowed at replacement cost. 

• Borrowing rights shall be withdrawn while payment is outstanding.  Users are also directed not to draw or write any kind of remarks or highlight any contents of the book. This will invite a penalty.  

Value Added Services -  

• GNIMS users can access e-resources through our GNIMS Library Website and Android Mobile App. 

• Library is an active member of the National Digital Library of India (NDLI).

• Library has two Reading Clubs of NDLI. The objective of the club is to inculcate reading habits and to encourage users to enhance their research work. 

• GNIMS users can publish their Research Papers in our Journals – SANSMARAM Management Research Journal and International e-Journal of Library Science, which are Peer Reviewed  and Referred  Bi-Annual Research Journals, with ISSN Numbers and Impact Factor.

• International e-Journal of Library Science, have been accredited with Impact Factor 7.237 (SJIF -2021) and 4.650 (PIF -2019). 

•  International e-Journal of Library Science, is Indexed in ProQuest Database - LISA - Library and Information Science Abstracts).

• To motivate users to do more Research, GNIMS Library displays Top Fifteen Users and Top Ten Books utilized by the Student, every month on the Library Notice Board and on the GNIMS Library Website.

• Users can access the American Library Resources (Dosti House)  through the GNIMS Library.

• Users can also get an opportunity to visit the American Library (Dosti House) and other Management Institutes in Mumbai through GNIMS Library.

• GNIMS Library also organizes training, workshops and conferences (National and International), etc. for library  and information professionals. Here also users are encouraged to present their Research Papers.

• GNIMS LIBRARY INSPIRATIONS E-NEWSLETTER-CONNECTING BOOK LOVERS is also published Monthly on the GNIMS Library Website.

• Institute e-Newsletter - GNIMITES is also published by the GNIMS Team. Users can contribute small articles, any achievement received by them, any programs conducted by them, etc. to the library to be published in the Newsletter before the end of the month.

• A new Innovative Library Service - BOOK Delivery Service was  started during the pandemic for motivating and encouraging our users to keep studying and reading to uplift themselves. 

• Users can reissue the library resources through various channels like - 

  • 1.  Personally.

    2.  Email.

    3. Telephone renewal Facility.

    4. Courier Service.

    5.  Themselves through SLIM 21.     

• Users can stay connected to the Institute by availing the Library Membership, after completing their respective courses. 

  • Annual Membership charges are Rs. 2500/-.