• Review information from previous years to see how money was spent and what resources were utilized.

• Review current HSA budget and confirm with the board liaison what money is available this year.

• We would like to be "green" whenever possible. Please submit requests electronicially!

• The treasurer has a mail folder in the HSA file cabinet located in the Main Office of Concord. 

• Our HSA is a non-profit organization and is tax exempt.

• Please complete and e-mail form one week prior to the event. 

• Petty cash may not be used to purchase items for an event or for reimbursements.

• With your petty cash, we  will include a receipt, and a form for returning your deposit.

• Please do not hold onto cash. All money should be returned after every event.

Petty Cash Request Form 

• Please complete the expense form and email it with a scanned copy or picture of invoices. 

• For large events, submit expenses as they accrue.

• Payments should be made directly to vendors whenever possible. 

• If you must spend your own money, use expense form to be reimbursed. Checks will be mailed directly to your home.

Expense Reimbursement Request 

• Please complete the deposit form. 

• Please place the form and money in an envelope marked with the name of the event and hand to an office member to be locked in the school safe.

• As money is received, please make a detailed record (Last name, check number or cash amount) and include a printout in the event file. 

• Be sure checks are signed and made payable to CES HSA.

• Ideally, when counting money two committee members should be present to verify the money received.

Income Cash & Check Deposits