Thanks for volunteering to be a Committee Lead for the 2025-2026 School Year!
2025-2026 COMMITTEE DESCRIPTIONS
Purpose: Descriptions of each committee; good for general reference
Purpose: This document provides an overview of your responsibilities as a Lead and serves as a general outline of the steps you will need to complete from the start to the completion of your event.
Important: Please read this document thoroughly prior to the start of planning for your committee’s event. Your Board Liaison is there to help you with any questions you might have.
FILE DRAWERS & SAFE INSTRUCTIONS
Purpose: This document provides information regarding the location of the HSA file drawers and safe as well as instructions regarding how to use the safe.
CASH COLLECTION & DISTRIBUTION POLICY
Purpose: This document provides information regarding HSA’s policies on check deposits as well as check disbursements for those individuals who submit a Funds Request/Reimbursement Form (see below).
Purpose: This form is completed and submitted if you need to request cash for the day/night of your event.
Important: This form needs to be submitted to the attention of Marna Schmidt, Co-Treasurer, no later than one week prior to your event. It needs to be put in the Treasurer file folder in the file drawers, and once this is done, please notify Marna by email or text.
Purpose: Complete this form to submit/deposit money made from a fundraiser or event at school (ie- money made from Spiritwear sales or funds collected at a movie night).
Important: Please have an extra person confirm counts. This form needs to be wrapped and secured with a rubber band around the cash or placed around the cash and put in an envelope. Cash must be placed in the HSA safe below the HSA credenza in the Main Office using the “rolling drop” feature of the safe. Contact Marna Schmidt with any questions.
FUNDS REQUEST/REIMBURSEMENT FORM
Purpose: Use this form if you paid for supplies for an event out-of-pocket and require reimbursement (ex-food at an event) or if you require a check to pay for an upcoming event (ex-down payment for a moon bounce).
Important: Prior approval from your Board liaison is needed for large purchases totaling $100 and upwards, otherwise we cannot guarantee you will be reimbursed. Attach all original receipts and/or invoices to this form. (Make copies of all receipts/invoices as well.) All check reimbursements will be made in accordance with the date noted on form or within a period not to exceed 30 days from date of the request. Contact Marna Schmidt with any questions.
HSA EVENT EVALUATION/PLANNING FORM
Purpose: When completed, this form provides valuable information for the future Lead(s) of your committee. It prevents HSA volunteers from having to “reinvent the wheel” every year when it comes to planning and executing a committee.
Important: This form MUST be completed and submitted to your HSA event folder in the file drawer within three days of your event’s completion.
Co-Treasurers: Brooke Banville, Brenda Langdon, Marna Schmidt