BETHEL SPRINGS ELEMENTARY

HOME & SCHOOL ASSOCIATION

BY-LAWS

ARTICLE I NAME

The name of this association shall be the Bethel Springs Home and School Association.

ARTICLE II PURPOSE

The purpose of this association is:

1. To provide a direct line of communication between the parents, faculty and administration.

2. To promote the welfare of children and youth in the home, school and community.

3. To develop between educators and the general public such united efforts as will provide for every child the greatest opportunities to secure a well-rounded education.

ARTICLE III MEMBERSHIP AND DUES

1. The privilege of membership shall be extended to any adult in the school district who is in good standing with this association.  The privilege of making motions, holding office, debating and voting shall be limited to members.

2. Annual membership dues shall be set by the Executive Committee at the Annual Budget Meeting.

ARTICLE IV EXECUTIVE COMMITTEE

SECTION I—MEMBERS

The Executive Committee shall consist of:

1. The Executive Committee shall consist of the President or Co-Presidents (2), Vice-President, Secretary, and the Treasurer.

2. The Committee will also be represented by the Principal and all Sub-Committee Chairpersons so named annually.

SECTION II—DUTIES OF THE EXECUTIVE COMMITTEE

1. President/Co-Presidents-The President shall preside at all meetings, give leadership to the organization, stimulate all members to their best efforts on the behalf of this association; shall also be a member ex-officio of all committees; and shall perform all other duties usually pertaining to the office.

2. Vice-President-The Vice President shall preside at all meetings in the absence of the President and pursue the same objectives in the absence of the President.

3. Secretary-The Secretary shall keep correct records of all the meetings of the association and the executive committee and perform such duties as may be delegated to that office, including handling of all correspondence and publicity.

4. Treasurer- The Treasurer shall receive all monies of the association, keep an accurate record of receipts and expenditures, and pay out local funds only in such manner as authorized in Article VIII.  The Treasurer shall present a statement of account at every meeting of the association showing balance, receipts, and other expenditures since previous meeting, and at other times when requested by the Executive Committee. 

5. Chairpersons-The Chairpersons of all the annually named committees shall plan their activity and report progress at monthly meetings and submit a written financial report to the President at the conclusion of the activity.

SECTION III- ALL OFFICERS SHALL:

1. Deliver to their successors all official material no later than June 30th.

2. All elected officers having missed three (3) consecutive meetings, without just cause, shall be asked to resign.

ARTICLE V QUORUM

A Quorum shall consist of a majority of elected officers including the President and/or Co-Presidents or Vice-President and 25% of the Executive committee plus those members present during the vote.

ARTICLE VI ELECTION OF OFFICERS

SECTION I- NOMINATIONS

A Nominating Committee consisting of three (3) members appointed by the President and approved by the Executive Committee, should be activated at the March meeting to secure the consent of the nominees.   

SECTION II- Eligibility

Any member in good standing is eligible for appointment to the Executive Committee. 

SECTION III- ELECTIONS

1. Approval of the Slate of Candidates shall take place at the May meeting.

2. The tenure of the office shall be for one (1) year, from June to June and no officer may serve in the same office for more than two (2) consecutive years unless a vacancy remains after nominations are completed.  In the case of a co-chaired board position, a member may remain for in the office for two (2) more years, assuming the other co-chaired position is new to that office.  The term of office shall begin in June, after the annual budget meeting. 

3. In case of a tied vote for any office, a run off election shall be held immediately.

4. A vacancy in any office shall be filled for the unexpired term by a person appointed by the President and approved by the Executive Committee.

ARTICLE VII MEETINGS

A regular meeting of this association shall be held monthly from September to June, unless otherwise provided by the Executive Committee.  Seven (7) days notice shall be Given for a change of date for the regular meeting. 

ARTICLE VIII EXPENDITURES

SECTION I

Expenditures of funds in excess of Fifty Dollars ($50) shall require advance approval of the Executive Committee at a regularly scheduled meeting or called meeting.  Expenditures of funds for transactions involving amount less than Fifty Dollars ($50) may be authorized by the President but must be reported at the next regularly scheduled Meeting.  At no time can the President alone authorize more than $250.00 in any 60 day period.

SECTION II

Audits will be done as necessary, on an as needed basis, by an outside party, if a dispute arises and cannot be resolved internally.

SECTION III

Signatures of two or three officers, specifically the President, Co-President and the Treasurer, will be on file at the bank for all the association’s accounts.  One signature will be required to validate any check drawn on the association’s account(s).   

ARTICLE IX PARLIAMENTARY AUTHORITY

SECTION I- AMENDMENTS

These By-Laws may be amended at any regular meeting of the association by a two-Thirds (2/3) vote of the members present and voting. 

SECTION II- ROBERT’S RULE

Robert’s Rules of Order Revised shall govern this association in all cases to which its Regulations are applicable and not inconsistent with these By-Laws.

ARTICLE X Bethel Springs Elementary Home and School Association Dissolution Statement

Upon the dissolution of the Bethel Springs Elementary Home and School Association, The Executive Board shall, after paying or making provisions for the payment of all the liabilities of the Association, dispose of all the assets of the Association.  The assets will be disposed of in such manner, or to such organization or organizations organized and operated for charitable, organization, educational, religious or scientific purpose, in Accordance with section 501C(3) of the Internal Revenue Code of the 1986 (or corresponding provision of any future United States Revenue Law), as the executive board shall determine.

Any such asset not disposed of, shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located.