CT Scans

For more detailed de-identification and upload instructions please refer to our EpiBioS4Rx website http://epibios.loni.usc.edu/

The instructions can be found on My Dashboard > EpiBioS4Rx Documents & Links/ Human Subject Documents & Links > Current EpiBioS4Rx MRI Protocol

1. Obtain DICOM files of your patient's CT scan electronically from PACS, a CD, or the MRI scanner. Ensure that the DICOM files are no de-identified. The LONI IDA upload tool will de-identify the files prior to submission. Failure to do so, will strip important information.
2. Place the DICOM files for the scan in an empty folder on your desktop.
3. Create another new empty folder onto your desktop to serve as your "Target Directory" in the upload process.
4. Follow the instructions listed in the "Uploading DICOM Files to the IDA" section below to upload your CT scan.

MRI Scans

For more detailed de-identification and upload instructions please refer to our EpiBioS4Rx website http://epibios.loni.usc.edu/

The instructions can be found on My Dashboard > Human Subject Training Documents > Human Subject MRI> EpibioS4Rx MRI Manual

1. Obtain DICOM files of your patient's MRI scan electronically from PACS, a CD, or the MRI scanner. Ensure that the DICOM files are no de-identified. The LONI IDA upload tool will de-identify the files prior to submission. Failure to do so, will strip important information.
2. Place the DICOM files for the scan in an empty folder on your desktop.
3. Create another new empty folder onto your desktop to serve as your "Target Directory" in the upload process.
4. Follow the instructions listed in the "Uploading DICOM Files to the IDA" section below to upload the MRI Scan.

If you have the IDA uploader on your computer:

*Use this method if your JAVA is not up to date*

1. Open the IDA uploader program
2. Enter your IDA credentials
3. Select your site
4. Select "Single Archive"
5. Select the appropriate Research Group and Visit
6. Enter your patient's Subject ID
7. For the "Source Directory", select the folder that contains your DICOM files
8. For the "Target directory", select the empty folder created in Step 3 of the "CT Scans" and "MRI Scans" sections.The Target Directory is used by the IDA to place all of the data that it will not upload
9. Select "Continue"
10. The IDA will begin recognizing the files that are in the "Source Directory" folder and a list of those recognized files will appear
11. Ensure that the list contains only the files you would like to upload
12. If all the files are correct, select "Submit". If not, select "Discard"and re-do Steps 4-11
13. The upload process will begin (~5-10 min) once "Submit" is selected. NOTE: MRI scan may take longer to upload than a CT scan due to file size
14. ***PLEASE NOTE: The upload time will depend on the file size and the internet connection speed, so the time it takes to upload may be delayed. If time is an issue, you can have the IDA program running in the background
15. Wait until the progress bar is at 100%
16. Select "Review Uploaded Files" to confirm that the DICOM files were successfully uploaded to the IDA
17. The desktop folder with the .edf EEG file can be saved to another location for your records
18. You can leave the "Target Directory" folder onto your desktop for future IDA uploads

If you would like to upload via the IDA Website (REQUIRES JAVA):

1. Go to the IDA website http://ida.loni.usc.edu/login.jsp?project=EPIBIOS4
2. Enter your IDA credentials
3. Select "Archive"
4. Under Projects, choose EPIBIOS4@ "Your site"
5. Select "Single Archive"
6. Select the appropriate Research Group and Visit
7. Enter your patient's Subject ID
8. For the "Source Directory", select the folder that contains your DICOM files
9. For the "Target directory", select the empty folder created in Step 3 of the "CT Scans" and "MRI Scans" sections. The Target Directory is used by the IDA to place all of the data that it will not upload
10. Select "Continue"
11. The IDA will begin recognizing the files that are in the Source Directory folder and a list of those recognized files will appear
12. Ensure that the list contains all of the sequences, their names and the number of images from the study are displayed and selected. Do not deselect any sequences all should be uploaded. Failure to select all of the sequence from the queue will result in an incomplete study.
    1. If the sequence names are missing, it is a result of uploading a de-identified or post-processed DICOM file. If this occurs, cancel the upload, obtain identified images and re-upload the study. If you need additional assistance please contact the UCLA team as soon as possible.
13. If all the files are correct, select "Submit". If not, select "Discard"and re-do Steps 4-11
14. The upload process will begin (~5-10 min) once "Submit" is selected. NOTE: MRI scan may take longer to upload than a CT scan due to file size
15. ***PLEASE NOTE: The upload time will depend on the file size and the internet connection speed, so the time it takes to upload may be delayed. If time is an issue, you can have the IDA program running in the background.
16. Wait until the progress bar is at 100%
17. Select "Review Uploaded Files" to confirm that the DICOM files were successfully uploaded to the IDA
18. The desktop folder with the .edf EEG file can be saved to another location for your records
19. You can leave the "Target Directory" folder onto your desktop for future IDA uploads